NORTH DAKOTA DEPARTMENT OF TRANSPORTATION DAVIS-BACON WAGE AND PAYROLL REQUIREMENTS HANDBOOK CRD/February 2021 DAVIS-BACON WAGE AND PAYROLL REQUIREMENTS HANDBOOK January 2021 Prepared by NORTH DAKOTA DEPARTMENT OF TRANSPORTATION 608 EAST BOULEVARD AVENUE BISMARCK, NORTH DAKOTA 58505-0700 www.dot.nd.gov CIVIL RIGHTS DIVISION Ramona Bernard, Director Telephone: 701-328-2576 The NDDOT provides this Manual as an informational guide for contractors in complying with Davis-Bacon and Related Acts (DBRA) and other labor laws. This Manual is an interpretation of existing federal laws and regulations. While the NDDOT Civil Rights Division makes every attempt to keep this manual up-to-date and complete, it is ultimately the U.S. Department of Labor (USDOL) who interprets DBRA. If any information in this Manual conflicts with an interpretation by the USDOL, the USDOL interpretation will control and should be followed. TABLE OF CONTENTS INTRODUCTION ............................................................................................................................................. 1 DAVIS BACON AND RELATED ACTS ..........................................................................................................................................................1 RESPONSIBILITY OF PRIME CONTRACTOR................................................................................................................................................1 SPECIAL PROVISIONS ..................................................................................................................................... 2 FHWA FORM 1273: (REV. 5-1-12) ........................................................................................................................ 3 LABOR RATES FROM U.S. DEPARTMENT OF LABOR ...............................................................................................................................3 CONTRACT SPECIAL PROVISION MANDATORY USE OF AUTOMATED CERTIFIED PAYROLL (09-06-2017) ................................. 3 SPECIAL PROVISIONS INCLUDED IN ALL CONTRACTS ..............................................................................................................................3 PROJECTS TIED TO FEDERAL-AID PROJECTS .............................................................................................................................................3 SITE OF WORK DEFINITION ............................................................................................................................ 4 DEFINITION OF SITE OF WORK GENERALLY.............................................................................................................................................4 NOT INCLUDED IN THE SITE OF WORK ....................................................................................................................................................4 OTHER AREAS CONSIDERED SITE OF WORK............................................................................................................................................4 DEFINITION OF “ADJACENT OR VIRTUALLY ADJACENT” .................................................................................................. 5 MATERIAL AND SUPPLY SOURCES ...........................................................................................................................................................5 STATE-OPTIONED PITS .............................................................................................................................................................................6 RUBBLE OR HAULING OFFSITE .................................................................................................................................................................6 EMPLOYEES IN PRODUCTION WITH SUPPLIER .........................................................................................................................................7 BONA FIDE MATERIAL SUPPLIERS ...........................................................................................................................................................7 APPLICATION OF DBRA TO TRUCK DRIVERS ................................................................................................. 10 OWNER OPERATORS OF TRUCKS .......................................................................................................................................................... 10 TRUCK DRIVERS DBRA COVERAGE ...................................................................................................................................................... 10 ADDITIONAL GUIDANCE ........................................................................................................................................................................ 11 DE MINIMIS DEFINITION ....................................................................................................................................................................... 11 RULE OF REASON .................................................................................................................................................................................. 12 SITUATIONS WHERE DRIVER’S TIME LIKELY TO EXCEED DE MINIMIS .................................................................................................. 12 NO SET PERCENTAGE OF TIME ............................................................................................................................................................. 12 TIME ISSUES FOR TRUCKERS ................................................................................................................................................................. 13 FIELD OPERATIONS HANDBOOK ON TRUCKING ................................................................................................................................... 14 TRUCKING EXEMPTIONS FROM DAVIS-BACON COVERAGE INCLUDE ........................................................... 15 TRUCK DRIVERS ONSITE DE MINIMIS AMOUNT OF TIME ................................................................................................................... 15 TRUCK DRIVERS EMPLOYED BY MATERIAL SUPPLIERS ......................................................................................................................... 15 BONA FIDE OWNER-OPERATORS OF TRUCKS ...................................................................................................................................... 15 PAYMENT OF PREDETERMINED MINIMUM WAGE ...................................................................................... 16 COUNTING AND REPORTING TIME .............................................................................................................. 18 START TIME AND END TIME FOR DBRA HOURS ................................................................................................................................... 18 ROUNDING TIME ................................................................................................................................................................................... 19 BREAKS .................................................................................................................................................................................................. 20 TIMECARDS ............................................................................................................................................................................................ 21 OVERTIME HOURS ....................................................................................................................................... 21 FRINGE BENEFIT PAYMENT .......................................................................................................................... 25 PAYROLL DEDUCTIONS ................................................................................................................................ 30 ALLOWED DEDUCTIONS ........................................................................................................................................................................ 30 DEDUCTIONS SPECIFICALLY PROHIBITED .............................................................................................................................................. 32 PROHIBITED DOCKING OF PAY .............................................................................................................................................................. 33 PAYROLL REQUIREMENTS ............................................................................................................................ 33 WEEKLY PAYROLLS REQUIRED .............................................................................................................................................................. 33 ALL WEEKLY CERTIFIED PAYROLLS MUST CONTAIN ............................................................................................................................ 33 E-SIGNATURE EQUIVALENT OF PEN AND INK SIGNATURE ................................................................................................................... 34 PRIME CONTRACTORS RESPONSIBLE FOR SUBMISSIONS BY ALL SUBCONTRACTORS .......................................................................... 35 RETENTION OF RECORDS .....................................................................................................................................................................