SHEBANDOWAN LOCAL SERVICES BOARD MINUTES OF GENERAL MEETING September 14th, 2019 The meeting was called to order by Wayne Scott, the board chairperson at 10:03 am in the Shebandowan Community Centre. The Chairperson welcomed all who were in attendance; and reminded everyone that the tape recorder was turned on to assist in preparing the minutes of this meeting. In attendance: Wayne Scott, Chairperson; David Harris, Board Member; David Bel, Board Member; Leonard Cunningham, Board Member; Tracey Johnson, Fire Chief; Lynn Scott, Secretary/Treasurer; and 1 inhabitant from the board area. Regrets: Kathy Moshonsky, Board Member Disclosures of Interest: None ADMINISTRATIVE BUSINESS: Minutes of the Election Meeting dated August 24th, 2019 were reviewed by the board. No errors or omissions were noted. A motion was made that the minutes be accepted and passed on the 14th day of September 2019. Motioned by David Harris, and seconded by Leonard (Butch) Cunningham. All in favour, with none opposed. Carried. Minutes of the first meeting of the new board dated August 24th, 2019 were reviewed by the board. No errors or omissions were noted. A motion was made that the minutes be accepted and passed on the 14th day of September 2019. Motion by David Bel, and seconded by Davis Harris. All in favour, with none opposed. Carried. Minutes of the previous General meeting dated August 24th, 2019 were reviewed by the board. No errors or omissions were noted. A motion was made that the minutes be accepted and passed on the 14th day of September, 2019. Motioned by David Harris; and seconded by Leonard (Butch) Cunningham. All in favour, with none opposed. Carried. SECRETARY / TREASURER’S REPORT: Since the last meeting, the following bills have been paid: TD Visa for an expense report for a pager battery and the annual on the Rescue, Richard Baxter for an expense report for mileage, and the monthly honorariums. The bank balance after accounting for the pap’s to Tbaytel, Hydro One and Bell in September is $92874.02. The following bills have just been received: Municipality of Oliver Paipoonge for the communications share, and Thunder Bay Area Zone One Mutual Aid Association for the enhanced paging system. The fuel log is up to date. ONGOING BUSINESS: Fire Chief Johnson provided an update on the Fire Department. The department received 5 calls. Two of these were refused due to the location; one in Greenwater, and one at Kashabowie. These areas are both outside of our call area. The calls that were responded to were: 1 medical, I motor vehicle collision, and I “odd call” for a fire on the highway near Kashabowie. At the Fire Chiefs meeting that Fire Chief Johnson and Deputy Chief Baxter attended, there was some discussion about creating a training circle amongst the department to help to train the new recruits. Fire Con was attended by three people from the department. Kyle is now fully trained for Auto-Ex. NEW BUSINESS: A discussion about the Fire Fighter incentive program was held to determine the payout to the department. Fire Chief Johnson has provided a breakdown of the points that have been earned by the fire fighters in the department, and a calculation of dollar value per point with the total earned by each member. The payout calculation is based on $5,000.00 base incentive and $,8579.24 bonus incentive (40% of $21,448.11). Lynn Scott, secretary/treasurer has verified the point calculation and payout figures for the individual fire fighters. Wayne Scott asked for agreement from the board to pay the incentive payments. Moved by Leonard (Butch) Cunningham, and seconded by David Harris. All in favour, with none opposed. Carried. Lynn Scott will have the cheques signed for issue. A synopsis of the insurance policy was received from Brokerlink. This was reviewed by the board. The cost analysis shows an increase of approximately $238.00 year over year. With no changes required to the insurance policy, David Harris moved to go ahead with the insurance renewal. This was seconded by David Bel, with all in favour. None opposed. The request for Quotation for the snow rakes on the Fire Hall is in the clarification phase. The report on the fuel tank deficiencies has a few items that should be looked at soon. Wayne Scott has asked Deputy Chief Baxter to get a quote to have the following items done: Provide a new hose, replace the hose swivel, provide a breakaway, and replace the nozzle. Also, the department should pick up the required fire extinguishers. NEXT MEETING: October 5th, 2019 at 10 am in the Shebandowan Community Centre. The meeting was adjourned at 10:35 am Motion by David Harris, seconded by David Bel..