Planning for the Future Boundary Team Meeting #3 August 11, 2021 Updated August 13, 2021 1 Discussion Points Introduction (Part One) ● RSP Introduction ● Poll Everywhere Process Information (Part Two) ● Presentation Goals ● Boundary Process, Roles and ACE ● Guiding Principles Discussion ● Boundary Criteria Overview and Prioritizing ● Conduct/Ground Rules, Consensus ● Enrollment Analysis and Projections ● Parking Lot ● Review of Meeting Two Committee Discussion (Part Three) ● Meeting 2 Review ● Activity: Two Complete Options (ES, MS, HS) Moving Forward ● Next Steps © 2021 by RSP & Associates, LLC, All Rights Reserved 2 Part One Introductions 3 Who is RSP Founded in 2003 Professional educational planning firm Expertise in multiple disciplines Over 20 Years of planning experience Over 80 years of education experience Over 130 clients in Arkansas, Colorado, Over 20 years of GIS experience Iowa, Illinois, Kansas, Minnesota, Missouri, Nebraska, North Dakota, Projection accuracy of 97% or greater Oklahoma, and Wisconsin Illinois Projects in Last Year: RSP Leadership: Robert Schwarz, AICP, CEFP SD 308 Unit Community Unit School District • Military, County, City, and School District Planner • Enrollment Analysis • Kansas University - Master of Urban Planning (MUP) • American Institute of Certified Planners (AICP) CCSD #15 • Certified Educational Facility Planner (CEFP) • Enrollment Analysis Stared company with the desire and commitment to assist school • Facilitation of Attendance Area Changes (By Strands) districts in long range planning Lake Zurich District #95 • Enrollment Analysis Our Partners: • Facilitation of Attendance Area Changes Rockford Public Schools • Enrollment Analysis • Building Utilization • Attendance Area Changes (By Strands) © 2021 by RSP & Associates, LLC, All Rights Reserved 4 Presentation Goals 1. Review information from Meeting #1 to guide future Boundary Committee discussions for the Elementary Attendance area realignment: 2. Review survey results of Committee feedback on Boundary Discussion 3. Discussion of preliminary boundary concepts developed out of Committee activity and survey 4. Provide a transparent dialogue between RSP, Administration, School Board, and Boundary Committee to facilitate understanding of proposed changes and justifications to why adjustments to current boundary lines are necessary. © 2021 by RSP & Associates, LLC, All Rights Reserved 5 Poll Everywhere Directions RSP will use Poll Everywhere polling platform to ask questions and get feedback from the Committee throughout the process: RSP will use Poll Everywhere polling platform to ask questions and get feedback from the Boundary Team to better understand what you may be thinking about various issues throughout the process: Keeping your mind engaged Get immediate feedback Answers will help with future discussions Use cell phone text messages to participate Responses are anonymous © 2021 by RSP & Associates, LLC, All Rights Reserved 6 Committee Response 7/21/21 7 Part Two Committee Information 8 Process Details 8 Boundary Committee Meetings ● July 7, 2021 ● July 21, 2021 ● August 11, 2021 ● August 25, 2021 ● September 8, 2021 ● September 22, 2021 ● October 27, 2021 ● December 8, 2021 8 Boundary Team Meetings 2 Public Forums Begins: Spring 2021 Completed: Winter 2022 © 2021 by RSP & Associates, LLC, All Rights Reserved 9 Defined Process Roles Provide the framework of the process, community values, prioritized boundary criteria, receive the recommendation, listen to community input, and after more School Board discussion approve elementary attendance areas for the 2020/21 school year. Provide guidance over the process, attend the meetings and public forums, be a resource in answering questions related to school district related topics, Administration communicate the educational vision, and provide ongoing progress updates to the school community through a targeted communication plan. Facilitator (Board, Boundary Team, and Public Forums). Utilize GIS data, knowledge gained from city jurisdictions and others to create accurate enrollment projections RSP and generate scenarios based on the feed back to the Board, community values, and prioritized boundary criteria. Examine scenarios presented and evaluate based on the community values and Boundary prioritized boundary criteria so a recommendation can be provided to the Board of Team Education. Focus is not on knowing where students reside, but rather the community values and prioritized boundary criteria. Review the scenarios and provide constructive feedback so the Boundary Team and/or Board can consider how any of these ideas might benefit the boundary Community plan that will be implemented. © 2021 by RSP & Associates, LLC, All Rights Reserved 10 Academics, Culture, Economics (ACE) st st 21 Century21 Century Learning Learning AthleticsAthletics RepurposeRepurpose of Schools of Schools CollegeCollege & Career & Career ActivitiesActivities Remodeling/Remodeling/ Additions Additions ReadyReady ClubsClubs NewNew Construction Construction RelevantRelevant & Rigorous & Rigorous OrganizationsOrganizations BondBond Referendums Referendums ClassClass Size Size StudentStudent Engagement Engagement CommunityCommunity Support Support Enrollment/CapacityEnrollment/Capacity ParentParent Involvement Involvement Ability/DesireAbility/Desire to Afford to Afford Traditions/PrideTraditions/Pride SafetySafety Digging Deeper: Relationship between all three pillars and the impact they have on each other It is a framework that starts the larger boundary discussion Not focused on a physical building or space Provides balance and prevents tunnel vision Keeps everyone focused on what is important: (Students, Staff, Families, and Community) © 2021 by RSP & Associates, LLC, All Rights Reserved 11 Boundary Guiding Principles 2021 The Guiding Principles in the Boundary Process: The future boundary should… 1. Ensure an equitable student experience at each school 2. Work as a part of the district’s long-range planning 3. Anticipate future change of the neighborhood 4. Continue to effectively utilize all the available District resources 5. Focus on all grade levels (Elementary, Middle & High) The Board of Education demonstrated unanimous support for the Process, Roles, ACE and Guiding Principles: © 2021 by RSP & Associates, LLC, All Rights Reserved 12 Boundary Criteria 2021 from MetroQuest Boundary Criteria Prioritized: Top Demographic Considerations Votes Duration of Boundaries Top Projected Enrollment/Building Utilization Secondary Neighborhoods Intact Fiscal Consideration – Operational DurationFiscal Considerations of Boundaries - Operational TransportationFeeder System Considerations Consideration FeederFiscal Consideration System Considerations - Capital *All the Boundary Criteria are Other important; prioritization provides Students Impacted by Boundary change structure for the discussion © 2021 by RSP & Associates, LLC, All Rights Reserved 13 Boundary Criteria 2021 from Board Boundary Criteria Prioritized: Top Votes Demographic Considerations Top Neighborhoods Intact Secondary Fiscal Consideration – Operational DurationFiscal Consideration of Boundaries – Capital Transportation Considerations FeederProjected System Enrollment Considerations Building Utilization *All the Boundary Criteria are Other important; prioritization provides Students Impacted by Boundary change structure for the discussion © 2021 by RSP & Associates, LLC, All Rights Reserved 14 Boundary Criteria – prioritized Demographic Considerations Duration of Boundaries 14 Feeder System Fiscal Consideration Capital 12 Fiscal Consideration Operational 10 Neighborhoods Intact Building Utilization 8 Student Impacted 6 Transportation Continguous Attendance 4 2 0 Board Member Votes Metro Quest Votes Board Input Post May 17, 2021 Meeting Board Input Pre May 17, 2021 Meeting 15 c 2021 by RSP & Associates, LLC, All Rights Reserved Ground Rules FACILITATOR WILL LEAD STAY OPEN MINDED Facilitator will lead meeting and provide opportunities for discussion BE AN ACTIVE LISTENER BE TIMELY Make your points concisely, Provide complete thoughts, have no allow others a chance personal agenda COME PREPARED REMAIN THOUGHTFUL AND Come prepared for the discussion RESPECTFUL REMAIN ENGAGED USE PARKING LOT Actively participate during Place to save questions the meeting for future discussion 16 © 2021 by RSP & Associates, LLC, All Rights Reserved Consensus Defined ● Consensus implies that you understand the reason for making the decision and can accept and support the decision ● While you may not like the decision, you can live with that outcome, or you can/will support it RSP’s CONSENSUS PROCESS: 1. The team will consider consensus when 51% of the team shows support of an item (Goal is having >75% support) 2. Depending on the topic, there may be more time spent discussing that item for the team to better understand different perspectives 3. After a 2nd vote, if the item remains >51% that will be considered consensus for the team 4. Discussion comments will be noted © 2021 by RSP & Associates, LLC, All Rights Reserved 17 100,000 Foot Perspective Total Enrollment projected to decrease to about 25,000 students by 2025/26 Kindergarten enrollment By Live Birth will likely range from about 1,550 to 1,650 students Kindergarten enrollment by RSP methodology will likely range from 1,600 to 1,700 students District decreases by just almost 1,000 students (-3.6%) (Annual Range: -1.3% to +0.1% a year) Elementary increases by about 220 students (+2.0%) (Annual