DEPARTMENT OF ROADS AND TRANSPORT TRANSPORT INFRASTRUCTURE HOUSE TIH Launch 18 March 2021 Agenda 1. What is the TIH? 2. Why the TIH? 3. Objective of the TIH 4. Project Management Tools 5. Project Book • Planning • Design • Construction 6. Project Economic Impact TRANSPORT INFRASTRUCTURE HOUSE WHAT IS THE TIH? GDH Covid 19 Rank Based Program and Services Chairperson : MEC Attendees : MEC / MEC_TIH TB and HIV Screening and Testing.HOD / TIH COMMITTEE Family Planning (issuing of condoms,Meetings : Weeklyetc). ChildThe Health. TIH consists of senior managers from Sugarprimarily diabetes Infrastructure and Hypertension. Chairperson : HOD businessEnvironmental units within Health the Attendees : HOD / HOD_TIH STEERING Department TIH Covid 19 Screening and Testing. COMMITTEE Health and Environment TrainingMeetings for :Rank Weekly Based Officers (recruited and selected by the GTI). Chairperson : TIH Leader TRANSPORT Attendees : TIH INFRASTRUCTURE HOUSE (TIH) Meetings : Weekly TIH Launch ➢ Purpose: • Invoke Public confidence • Encourage Investments • Inform the Public about the projects in the Pipeline ➢ Creating The Story • Outline the GGT-TSM 2030 19 Screening and Testing.• Catalyst for Economic Growth Health and Environment• Restructure Training the Urban for Form Rank Based Officers (recruited and selected by the GTI). • Gauteng as a Freight and Logistics Hub • Data Centric Mobility • Building Strong Institutions • Improvements to Transport Network • Rehabilitate and Construct New Road Systems • Mobility Networks • Commercialization of Transport Nodes • Expansion of the Fibre Network TIH Launch ➢ Role of Developers • Encourage Investments From Private Developers • Economic stimulus to the Provincial Economy • Skills Development and Sustainable Job Creation • Key partner in Restructuring Urban Landform • 19 Screening and Testing. Fast tracking of Development Health and Environment• Enabling Training a Smart Province for Rank Based Officers (recruited and selected by the GTI). • Acknowledge the Stumbling Blocks to Progress – Key Challenges • Communication: Key point of contact • Agreements: Time it takes for finalization • Misplaced MOAs • Project delivery cycle • Prolonged Design process • SCM process • Perceived Governance challenges TIH Launch ➢ Building Strong Institutions - Doing Things Differently • Introduction of the TIH to provide Project Management Support • Unlock projects within the Pipeline • Assist in Streamlining the SCM Process • Strengthen Project Management Tools and Processes • Robust Supply Chain Process to deliver projects faster 19 Screening and Testing. • Streamline of SCM Process Health and Environment Training for Rank Based Officers (recruited and selected by the GTI). • Stronger Accountability • Clearly defined Communication lines and Timeous Decision Making • Single Point of Contact • Clearly defined Turnaround Times • Strengthen the Governance • SCM Probity Process • Financial Prudence • Accurate Budgeting and Project Prioritization : https://pta-gis-2-web1.csir.co.za/portal/apps/sites/#/gpdrtrams PROJECT MANAGEMENT TOOLS ➢ PROJECT PERFORMANCE BAROMETER GDH Covid •19 PerformanceRank Based tool Program to measure and Servicesproject progress • Ensure critical tasks are planned and performed sequentially TB and➢ HIVROADS Screening ASSET andMANAGEMENT Testing. SERVICES (RAMS) VIEWER Family Planning (issuing of condoms, etc). Child Health.• Viewing of the Gauteng Roads Network, which includes bridges, culverts, traffic and project data. Sugar •diabetesLink can and be foundHypertension. here for public viewing: Environmental Healthhttps://pta -gis-2-web1.csir.co.za/portal/apps/sites/#/gpdrtrams Covid 19 Screening and Testing. Health and Environment Training for Rank Based Officers (recruited and selected by the GTI). PROJECT MANAGEMENT TOOLS ➢ DRONE TECHNOLOGY • Monitor progress and identify potential risks GDH Covid •19 RankStatistic Based aerial image Program of applicable and Services area: To be able to overlay/compare images over time (i.e. month to month progress) and to be loaded onto RAMS viewer TB and HIV •Screening“Fly through” and video Testing. image of the area Family Planning• Ability (issuing to do ofmeasurements condoms, and etc). quantification. Child Health.• Frequency: Monthly for Construction Projects and also Ad Hoc sites Sugar diabetes and Hypertension. Environmental Health Covid 19 Screening and Testing. Health and Environment Training for Rank Based Officers (recruited and selected by the GTI). Project Performance Barometer: Tool Gauteng Province Department of Roads & Transport: Transport Infrastructure Project Performance Barometer Thank you for your commitment in using the Transport Infrastructure Project Performance Barometer. This is a tool that must be used to assess the readiness of planning and delivery teams in the Infrastructure delivery lifecycle to progress key infrastructure delivery activities from one phase to the next. Project Details Project Description K43 from K142 (Nirvana drive) to K122 (Union road) (approximately 6.24km) Overall Status UNIQUE Project NAME K43 Chief Directorate Design & Traffic Engineering Transport Infrastructure House (TIH) ID No. 2 55% Infrastructure Manager Details Name Mpho Motetesi Phone Number +27 63 251 8269 Email [email protected] ([email protected]) Stakeholder Engagement Have you involved all Stakeholders in assessing the various phases in this matrix? Have you involved the PSPs/Contractors in assessing the various phases in this matrix? Assessment Date 16-11-2020 DP2-Design Project Management Responsibility Target Completion Date Complete Comments Please indicate status of the following activities Design Implementation Planning Phase Gate - Strategic Decision Making Point 1(f) - Preparatory and Briefing of Prefeasibility Objective: Ensure the project is ready for funding allocation. Verify if preliminary design or route determination is available. Project Manager 2 weeks Complete 1 Project Scope is verified by planning. Project Manager 1 week Complete 1 Visual condition Assessment report is available. Project Manager 1 week N/A 1 Conduct Project pre-assessment with GDARD and receive accep Project Manager 3 weeks Complete 1 Conduct Project pre-assessment with DWS. Project Manager 4 weeks Complete 1 Inspection of illegal settlement in the road reserve. Project Manager 1 week Complete 1 Inspection of powerlines, services in the road reserve. Project Manager 1 week Complete 1 Inspection of encroachments (cemetries, buildings, fences etc) in the road reserve. Project Manager 1 week Complete 1 Project listing on Appendix D, Ramp document. Chief Engineer 2 weeks Complete 1 Project listing on the Infrastructure Programme Management Plan (IPMP). Chief Engineer 2 weeks Complete 1 Project Initiation report (PIR) or Business Case that addresses major risks is approved and accepted by GPT. Project Manager 4 weeks Complete 1 Development of the Memorandum of Agreement (MOA). Chief Engineer 6 weeks N/A 1 0 100% Procurement of PSP Phase Gate - Strategic Decision Making Point 1(g) - Professional Service Provider Procurement Objective: Procure a PSP to undertake Technical Engineering Services Funds are projecting on ECE and IRM Chief Director 2 weeks Complete 1 Project is on HOD approved procurement/demand plan. Director 2 weeks Complete 1 Approved PIR for SCM is available. Project Manager 1 week Complete 1 Memo to request to advertise has BSC and BEC nominations. Project Manager 2 weeks Complete 1 Budget on the memo is the same as the budget on PIR and ECE. Project Manager 1 week Complete 1 Draft Advert is available. Project Manager 2 weeks Complete 1 Draft tender document is available. Project Manager 3 weeks Complete 1 0 100% Design Phase Gate - Strategic Decision Making Point 2 - Contracting and Preliminary Design Objective: Ensure contracting and design kick-off is conducted according to Standard Operating Procedures (SOPs) Is the award letter received from SCM? Project Manager 1 week Complete 1 Kick-off meeting held with PSP as per SOPs? Project Manager 1 week Complete 1 Is the Contract signed by PSP and HOD. Project Manager 2 weeks Complete 1 Did you Agree on project programme and milesones? Project Manager 1 week Complete 1 Is the Scope of Work / Appointment (Introduction) done? PSP 1 week Complete 1 Is the description of Route done? PSP 4 weeks Complete 1 Are Accesses, intersections and Land use defined? PSP 4 weeks Complete 1 Are Traffic Aspects considered. PSP 8 weeks Complete 1 Are topography, climate and rainfall considered? PSP 12 weeks Complete 1 Are geology, pavement design and materials complete? PSP 6 weeks Ong going (50% complete) 1 Impact on the environment / Environmental aspects PSP 1 year EIA application in progress 1 Are design standards and Shifting of services complete? PSP 8 weeks Complete Protection & Shifting of services to be done during construction phase 1 Are stormwater design and Structures complete? PSP 8 weeks 1 Are properties affected defined? PSP 6 weeks Complete 1 Is Liaison with concerned parties complete? PSP 20 weeks Ong-going 1 Was the effect of the “Do nothing” alternative considered? PSP 2 weeks Complete 1 Is the estimated cost of project done? PSP 4 weeks 1 Is the summary and Recommendations done? PSP 4 weeks 1 Is the preliminary design report done? PSP 4 weeks 1 63% Design Phase Gate - Strategic Decision Making Point 3 - Detail Design and readiness for construction (Hand-over). Objective: Ensure proper designs handover to construction Is the EIA study