TOWN OF BOXBOROUGH NOTICE OF PUBLIC MEETING SELECT BOARD Meeting Agenda Monday, March 1, 2021 7:00 PM Conducted via a ZOOM Event Estimated Action Item # Vote/ Accept Start Time & POF This meeting is being conducted via Remote Participation, pursuant to the Current Executive Order. See the end of this Agenda for remote participation instructions for the Regular Session portion of this meeting 1. 7:00 PM OPEN SESSION - Call to Order via ZOOM pursuant to the procedures noted. Select Board meetings have a number of topics and issues that must be discussed and deliberated by the Board. We ask that residents hold their comments until the Board has had the opportunity to get their questions answered. Due to time constraints, the Board may not be able to accommodate comments from all residents on all topics. Please wait to be recognized by the Chair before addressing the Board. We ask that participants be respectful and civil. We thank you for your understanding. [Times are estimated; if you are interested in a particular matter, please plan to arrive 15 minutes earlier] 2. 7:01 PM Announcements 3. 7:10 PM Approval of payroll and payable warrants 4. 7:15 PM Minutes a. January 14, 2021 - Executive Session ACCEPT & POF 5. 7:20 PM Citizens Concerns 6. 7:30 PM Municipal Vulnerability Preparedness (MVP) Report a. Presentation of Municipal Vulnerability Preparedness (MVP) Planning Grant's Final Report and overview of next steps by Comprehensive Environmental, Inc. and Town Planner, Simon Corson 7. 8:00 PM Fiscal Year 2022 Budget and Annual Town Meeting / Election Preparations Presentation of the Sustainability Committee's Sense of the Meeting Article - Sustainabiliy Comm. a. Chair, Francie Nolde b. Continuation of discussion of Assistant TC Update on the FY22 operating and capital budgets and Town Meeting warrant articles Reviews - c. VOTE: BSB voting on warrant articles and assign recommendations to Board Members d. Follow up discussion of possible Annual Town Meeting date/location alternatives e. Update on the 2020 Annual Town Election Pursuant to the request of Town Clerk Liz Markiewicz vote to notify and warn the inhabitants of the Town who are qualified to vote in Boxborough’s Annual Town Election vote at the VOTE: Boxborough Town Hall, 2nd Floor, Grange Meeting Room, 29 Middle Road on Tuesday, May 18, 2021 from 7:00 AM to 8:00 PM. 8. 9:00 PM General Business a. Continuing review of potential scenarios to address the pending retirement of the Town Clerk b. Community Services Coordinator Recruitment Update - Ferrara Pursuant to therRecommendation of the Town Administrator, vote to appoint Rose Gage to the position of Community Services Coordinator, through June 30, 2021, pending completion of pre- VOTE employment requirements. c. Communication and Marketing Plan Update - Neyland d. Vote of the Boxborough Select Board regarding distribution of COVID-19 Vaccine Vote to support the cooperative work of regional stakeholders* to establish a professional VOTE: regional vaccination site in the Nashoba Valley, to address geographic inequity. NB: (Full Motion in Board packet) *The 16 communities of the Nashoba Valley (Ashburnham, Ashby, Ayer, Berlin, Bolton, Boxborough, Dunstable, Groton, Harvard, Lancaster, Littleton, Lunenburg, Pepperell, Shirley, Stow, Townsend) 9. 9:30 PM Select Board & Town Administrator's reports/updates Reports 10 9:40 PM Adjourn VOTE: 2021: 3/15; 3/29; 4/12; 4/26; [5/17-TBD]; 5/24; 6/7; 6/21; 7/12; 7/26 Personnel Plan/ATM Hearing: 3/15 Boxborough Leadership Forum (BLF): 3/16 Annual Town Meeting: 5/10/21 To Join Zoom Meeting https://us02web.zoom.us/j/87295625314?pwd=T1VUM203b3FONlJ5WE9UK3RrNVpQUT09 Meeting ID: 872 9562 5314 Passcode: 640888 One tap mobile +19292056099,,87295625314# US (New York) +13017158592,,87295625314# US (Washington DC) Dial by your location +1 929 205 6099 US (New York) +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) Find your local number: https://us02web.zoom.us/u/kdmNAcc882 20210301 From: S Corson Sent: Monday, February 22, 2021 2:51 PM To: Ryan Ferrara Cc: Cheryl Mahoney; Rajon Hudson Subject: RE: 3/1 SB Meeting - Municipal Vulnerability Preparedness (MVP) Planning Grant Presentation Ryan, Please find the attached PowerPoint slides associated with CEI’s 3/1 Presentation to the Select Board. I have also attached the Final Report. For the Select Board’s Packet, you may want to include the following link to the Final Report rather than appending the full document. Link to Final Report : https://www.boxborough-ma.gov/DocumentCenter/View/1244/Boxborough-MVP-FINAL-Report- 02_22_2021pdf Respectfully, Simon Simon Corson Town Planner Town of Boxborough Office: 978-264-1723 Email: [email protected] The Secretary of State has deemed email to be an applicable public record under M. G. L. Chapter 66, Section 10. From: S Corson Sent: Tuesday, February 2, 2021 2:37 PM To: Ryan Ferrara Cc: Cheryl Mahoney; Rajon Hudson Subject: 3/1 SB Meeting - MVP Planning Grant Presentation Ryan, As discussed earlier today, I am requesting approximately 20 minutes at Select Board's 3/1 Meeting to have Comprehensive Environmental, Inc. provide a 10 minute presentation regarding the Municipal Vulnerability Preparedness (MVP) Planning Grant's Final Report. CEI would discuss how the MVP Final Report was generated and recommended next steps. To be included in the Select Board Pre-Meeting Packet would be CEI's Presentation Slides, and a hyperlink to the MVP Final Report. If there are any questions, please let me know. Respectfully, Simon Simon Corson Town Planner Town of Boxborough Office: 978-264-1723 Email: [email protected] The Secretary of State has deemed email to be an applicable public record under M. G. L. Chapter 66, Section 10. February 2021 TOWN OF BOXBOROUGH COMMUNITY RESILIENCE BUILDING WORKSHOP SUMMARY OF FINDINGS Prepared for: Town of Boxborough 29 Middle Road Boxborough, MA 01719 Comprehensive Environmental Inc. ● 41 Main Street, Bolton, MA 01740 ● www.ceiengineers.com BSB 3/1/2021 Town of Boxborough Municipal Vulnerability Preparedness (MVP) Project Public Listening Session Agenda MVP Program Overview Climate Projections Workshop Results . Goals . Top Hazards, Challenges, Strengths . Prioritized Recommendations Next Steps 1 BSB 3/1/2021 MVP Program Overview • $2.4 billion bond bill with focus on climate change resiliency • Over $200 million for climate change adaptation • Provides funding for the MVP Program Source: https://www.mass.gov/files/documents/2019/07/16/mvp-grant-program-overview-2019-mvp-vendor-training.pdf MVP Program Overview Obtain Planning Grant Complete Workshop • Identify Actions to Address Vulnerabilities • Write Report Become Certified MVP Community • Eligible for Grant Funding to Implement Actions MVP Program: https://www.mass.gov/municipal-vulnerability-preparedness-mvp-program 2 BSB 3/1/2021 3 BSB 3/1/2021 Climate Projections 4 BSB 3/1/2021 Massachusetts Observed Climate Boxborough Projected Climate Average annual temperature and precipitation projections for Middlesex County 2020 2050 2100 • 51° F • 53° F • 55 ° F • 46 in/yr • 47 in/yr • 48 in/yr Source: http://resilientma.org/ 5 BSB 3/1/2021 What do these Projections mean? (relative to temperature) Potential Consequences of Climate Change Changes in precipitation Rising Temperatures • Inland flooding • Wildfires • Drought • Invasive species/pests Extreme Weather Human-induced hazards • Hurricanes/tornadoes • Loss of habitat/floodplains • Severe winter storms • Overuse of fertilizers/pesticides 6 BSB 3/1/2021 CRB Workshop Purpose Use Community Resilience Building Workshop Guide to: • Complete baseline assessment of climate change and natural hazard vulnerability • Develop specific actions to address priority hazards/vulnerabilities infrastructure social environmental CRB: www.communityresiliencebuilding.com CRB Workshop Goals 3. Identify/Prioritize Actions 2. Identify Concerns and Strengths 1. Identify Top Hazards 7 BSB 3/1/2021 Workshop Results Town of Boxborough – MVP Core Team Simon Corson, Town Planner Bentley Herget, Building Commissioner and Zoning Enforcement Officer Ed Kukkula, Department of Public Works Director Paul Fillebrown, Fire Chief and Emergency Management Director Dennis Reip, Conservation Commission Chair and Community Preservation Committee Chair Francie Nolde, Sustainability Committee Chair Workshop Attendees Name Department/Committee Simon Corson Planning Board Cindy Markowitz Planning Board Bentley Herget Building Department Ed Kukkula Department of Public Works Paul Fillebrown Fire Department Dennis Reip Conservation Commission Francie Nolde Sustainability Committee Barbara Salzman Sustainability Committee Warren O’Brien Police Department Les Fox Select Board Jon Markiewicz Select Board Ron Sisco Boxborough Reserve Corps Ralph Murphy Housing Board Bryan Lynch Board of Health Lisa Stamand Boxborough Conservation Trust George Krusen Resident Michelle Rowden Regional MVP Coordinator Kelly Brown Regional MVP Coordinator Bob Hartzel CEI Emily DiFranco CEI 8 BSB 3/1/2021 Top Hazards Flooding : Flooding was a hazard of concern to Boxborough. There are multiple areas in town that have experienced historical flooding and others that are expected to flood under future climate change projections. Strong Storms : Extreme weather events, including strong winter storms, heavy rainfall with high winds, and ice storms were a top concern due to their potential for damage to infrastructure and other physical,