URBAN LAND Township of Stone Mills Request for Proposals Proposal for Land Use Planning Services Submitted to Township of Stone Mills by IBI Group January 2016 IBI GROUP TOWNSHIP OF STONE MILLS PROPOSAL FOR LAND USE PLANNING SERVICES Submitted to Township of Stone Mills Table of Contents Introduction ........................................................................................................................ 1 1 Project Understanding ............................................................................................ 1 1.1 The Township of Stone Mills – A Snapshot .................................................. 1 1.2 Project Objectives and Responsibilities ........................................................ 2 2 Qualifications of IBI Group ..................................................................................... 2 2.1 Firm Profile .................................................................................................... 2 2.2 Project Team and Experience ...................................................................... 3 2.2.1 Team Structure ................................................................................ 3 2.2.2 Project Team Experience ................................................................. 4 2.3 References .................................................................................................... 5 3 Description of Services and Fees .......................................................................... 6 3.1 Our Approach ................................................................................................ 6 3.2 Work Program and Services Timelines ........................................................ 7 3.2.1 Timelines for Service........................................................................ 8 3.3 Fees .............................................................................................................. 9 3.3.1 Advisory Services ............................................................................. 9 3.3.2 Review and Opinion on Consent Applications ................................. 9 3.3.3 Review and Opinion on Minor Variance Applications .................... 10 3.3.4 Processing, Review, and Opinion on Zoning By-law Amendments 10 3.3.5 Processing, Review, and Opinion on Official Plan Amendments .. 11 3.3.6 Processing, Review, and Opinion on Subdivisions ........................ 11 3.3.7 Travel Time .................................................................................... 12 3.3.8 Public and Council Meetings .......................................................... 12 3.3.9 Identification of Development Potential.......................................... 12 3.3.10 Document Consolidation ................................................................ 12 3.3.11 Official Plan Update ....................................................................... 12 3.3.12 Expert Evidence at the Ontario Municipal Board ........................... 12 January 2016 i IBI GROUP TOWNSHIP OF STONE MILLS PROPOSAL FOR LAND USE PLANNING SERVICES Submitted to Township of Stone Mills Table of Contents (continued) 3.3.13 Special Studies .............................................................................. 13 3.3.14 Education Sessions........................................................................ 13 3.3.15 Development Charges Monitoring and Revisions .......................... 13 3.3.16 Changes to Hourly Rates and Disbursements ............................... 13 4 Insurance and Conflict of Interest ....................................................................... 13 4.1 Insurance .................................................................................................... 13 4.2 Conflict of Interest ....................................................................................... 13 5 Conclusion ............................................................................................................. 14 Appendix A – IBI Group Corporate Profile Appendix B – Project Team Resumes Appendix C – Required Forms January 2016 ii IBI GROUP TOWNSHIP OF STONE MILLS PROPOSAL FOR LAND USE PLANNING SERVICES Submitted to Township of Stone Mills Introduction The Township of Stone Mills requested a proposal for the supply of Planning Services. Our response to the proposal request is organized under the following sections and details the essential tasks to be undertaken. The sections are: 1 Our Understanding of the Project: A description of our understanding of the Township of Stone Mills as well as the requirements of the project and the duties and responsibilities of the successful respondent. 2 Qualifications of IBI Group: Identifies the qualifications, expertise and experience of IBI Group and its team members in carrying out the required work. This section also includes references from other municipal clients. 3 Description of Services and Fees: A description of the methodology to be employed in fulfillment of the project objectives and the costs associated with various consulting tasks. 4 Insurance, WSIB, and Conflict of Interest: Provides the required information with respect to legal and administrative matters of the project. 1 Project Understanding 1.1 The Township of Stone Mills – A Snapshot The Township of Stone Mills was formed in 1998 through the amalgamation of the Township of Camden East, the Township of Sheffield and the Village of Newburgh. The Township has a permanent population of just over 7,000 residents and covers a geographic area of approximately 700 square kilometres. The Township is within convenient commuting distance of Kingston and Greater Napanee. The Township is predominantly rural in character, with a number of rural hamlets including, Camden East, Centreville, Colbrook, Croydon, Enterprise, Moscow, Newburgh, Strathcona, Tamworth and Yarker. The area is further characterized by the agricultural community in the central portion of the Township, rural residential development along Township roads, rural residential clusters along Varty Lake, Beaver Lake, and Inglesby Lake as well as seasonal residential development along the many rivers and lakes within the Township. Employment uses in the Township include manufacturing (Strathcona), intensive factory agricultural operations, smaller dairy, beef and cash cropping operations, home based businesses and specialty businesses. Stone Mills is a lower-tier municipality and we understand that it has delegated approval authority from the Ministry of Municipal Affairs and Housing for approval of consent applications. Minor variances and zoning by-law amendments are also approved at the local level. The Township’s current Official Plan (OP) was approved in 2010, and the Comprehensive Zoning By-law in 2014. An Official Plan for the County of Lennox and Addington was adopted on September 30, 2015 and is awaiting approval by the Province. January 2016 1 IBI GROUP TOWNSHIP OF STONE MILLS PROPOSAL FOR LAND USE PLANNING SERVICES Submitted to Township of Stone Mills 1.2 Project Objectives and Responsibilities The Township is seeking a planning consultant to provide advice and professional planning services on land use planning matters in and relating to the municipality. Examples of the anticipated services to be provided by the successful consultant include: a) Assist staff with processing consent and minor variance applications and other land use planning processes; b) Assist with preparation of by-laws, agreements, plans, and other land use planning documents as may be required over the term of the service agreement; c) Represent the Township at Ontario Municipal Board hearings, negotiations, mediation and other litigation/tribunals related to land use planning as required; d) Identify development opportunities within the municipality; e) Attend meetings to provide or present information to staff and/or Council; and f) General consultation on an as-needed basis. Based on the details contained in the RFP and our experience providing similar services for other rural municipalities in eastern Ontario, we understand that we will provide advice via email, telephone and in person to Staff, the Committee of Adjustment and Council on planning matters that may arise on a day-to-day basis. We also anticipate that we will provide written recommendations on planning applications and related matters in the form of planning reports and opinion letters, and assist with the writing of by-laws and with the creation of any necessary schedules and/or agreements. Where necessary, we will also provide expert evidence at the Ontario Municipal Board and assist in matters related to any appeals. We can also assist and advise the Township on the update of the Official Plan to bring it into conformity with the recently adopted County Plan, as needed. We understand that we may provide advice on planning or related matters as requested and approved by the Township, such as: Community Improvement Plans; Development Charges By-law; Land acquisition or sale; and Advise as to economic development. 2 Qualifications of IBI Group 2.1 Firm Profile IBI Group is a Canadian owned multi-disciplinary consulting firm offering services to public and private sector clients in four practice areas: land, facilities, transportation, and systems. One of the most important advantages we offer a client such as the Township of Stone Mills is that the range of expertise needed to effectively and creatively support planning and development initiatives resides in one firm.