1 Charlie Roberts Tel No: 01865 541948 E-mail: [email protected] Date: 17 January 2019 Dear Chief Constable Level 1 Meeting You are requested to attend a Level 1 meeting on Tuesday 22 January 2019 in the Conference Hall, Thames Valley Police Headquarters, Kidlington at 10.30am. Yours sincerely Paul Hammond Chief Executive To: PCC, Chief Constable Agenda Item Page No. 1. Minutes of the last meeting held on 26 November 2018 3 -16 2. Minutes of the CIEP meeting dated 12 December 2018 17 - 24 3. Revenue Monitoring Report 2018/19 25 - 36 4. Capital Monitoring Report 2018/19 37 - 50 5. Treasury Management Report 2018/19 51 - 64 6. OPCC Strategic Delivery Plan 2018/19 65 - 88 7. Capital Strategy 2019/20 to 2022/23 89 - 108 8. Property Asset Management Plan Refresh 109 - 168 9. Revenue Estimate 2019/20 169 - 230 2 Agenda Item Page No. 10. Medium Term Capital Plan 2019/20 to 2022/23 231 - 252 11. Treasury Management Strategy 2019/20 253 - 282 12. Reserves and Balances 283 – 302 13. Decisions taken under delegated powers 303 - 307 DATE OF NEXT MEETING: 26 March at 10:30am, Thames Valley Police Headquarters, Conference Hall, HQ South, Kidlington. AGENDA ITEM 1 3 POLICE & CRIME COMMISSIONER FOR THAMES VALLEY MINUTES OF THE LEVEL 1 MEETING HELD IN THE CONFERENCE ROOM, POLICE HEADQUARTERS, KIDLINGTON, OXON 26 NOVEMBER 2018 COMMENCING AT 10.30AM AND CONCLUDING AT 1.10PM Present: A Stansfeld (Chair and Police & Crime Commissioner) (OPCC) Chief Officers present: F Habgood (Chief Constable) (TVP) J Campbell (Deputy Chief Constable) (TVP) K Lowe (Supt. People Services) (TVP) Dr S Chase (Head of People Directorate) (TVP) M Chappell (Head of Comms) (TVP) M Barber (Deputy Police & Crime Commissioner) (OPCC) L Waters (Director of Finance) (TVP) P Hammond (Chief Executive) (OPCC) I Thompson (Chief Finance Officer & Deputy Chief Executive) (OPCC) Present: M Horne (Strategic Governance Officer) (TVP) K Hancox (Business Partner, People Services) (TVP) C Roberts (Executive Assistant to the PCC/DPCC) - Minutes (OPCC) H Brown (Admin Support Assistant) (OPCC) Others Present: K Ahmed (Observer/Scrutiny Officer, Police & Crime Panel) R Gibson (Chiltern Community Forum) Apologies: None APOLOGIES The Chair welcomed all to the meeting and noted there were no apologies at today’s meeting. 19. MINUTES OF THE LAST MEETING HELD ON 25 JULY 2018 The Police & Crime Commissioner asked for confirmation of where the organisation was with the Berkshire MASH. The Deputy Chief Constable confirmed that Detective Supt. Nick John was leading on this but were still in the negotiation stage although there were positives responses from the local authority as to the potential merger. The Chief Constable noted that by 2020, a decision would need to be made in relation to funding although the organisation was looking at virtualisation to enable the merger to work. The Force had seen significant improvements in performance in terms of files graded being of sufficient quality by the Crown Prosecution Service where early guilty pleas had been entered and showing a fall in the number of cases that do not proceed the same day. The Chief Constable pointed out that this was not a quick fix but a long journey in getting it right. A letter had been received from the two deputy prosecutors who were enthusiastic about this journey. The Deputy Police & Crime Commissioner wanted to see historic numbers surrounding this as well as current performance. Deputy Chief Constable confirmed he would pass this on to him. Chief Executive Paul Hammond noted that one of the actions under item 10 HMICFRS Update Report was to arrange a meeting with Gary Evans to discuss the Police & Crime Commissioner’s statutory responsibilities in holding the Chief Constable to account as to the HMICFRS findings and recommendations and to publish 4 any updated plans on the Police & Crime Commissioner’s website. This would be dealt with later in today’s meeting. On another matter, the Deputy Police & Crime Commissioner confirmed to the Police & Crime Commissioner that he had discussed the firearms officer situation as reported in the Bucks Free Press with Detective Chief Supt Richard List. Action: Deputy Chief Constable John Campbell to pass to the Deputy Police & Crime Commissioner the historic numbers surrounding the improvements made in performance and would also forward the date when the Fraud HMICFRS Report would be coming out. The Minutes were CONFIRMED as a true record and ENDORSED by the Police & Crime Commissioner. 20. TVP FORCE DELIVERY PLAN 2018/19 The Delivery Plan reflected the activities of Thames Valley Police which contributed to meeting Force commitments as set out in the 2018/19 Delivery Plan. The update provided a strategic summary of activities which had taken place in Q2 that covered the period July to September. The Delivery Plan sets out Thames Valley Police’s contribution to the Police & Crime Commissioner’s Plan for 2017-2021 and the Forces’ key priorities over and above core policing activities. The Deputy Chief Constable went through sections of the end of Quarter 2 in the Executive Summary which set out the new activities for the quarter to ensure that the Force were a continually developing service and aligned to the longer term goals. Major crime were reviewing the progress of the National Homicide Reduction Strategy and using the updated evidence base to develop a future strategy for reduction of homicide. Analytical work was currently being carried out by the Force with some patterns shown around homicide. The Police & Crime Commissioner confirmed he would be receiving a briefing paper from T/Det. Supt. Robinson in relation to Foreign National offenders. These offenders were mainly from overseas and of Albanian origin. The Chief Constable confirmed that the figures shown were fairly consistent even though policing was stretched but that a lot of time was being spent dealing with foreign nationals. Maeve Chappell confirmed that the big success of the Hidden Harm campaign had been the partnerships and had increased people’s awareness focussing on honour based harm with 32 separate pieces of media coverage being delivered to over 1.5 million people. Links had been established with the British Transport Police IOM Scheme to coordinate offender management of county line drug dealers utilising the transport network out of London travelling into Thames Valley. Major Crime and Criminal Justice continue to work collaboratively with the CPS Complex Case Unit and the Crown Court Team on the development of digital files. An LPA Niche filing pilot is continuing, focussing on highlighting different disposal options that were available to sergeants. Early feedback indicates that this has had a significant impact on reducing the ongoing workload of officers and the feedback had been extremely positive. Protecting Vulnerable People had updated Niche with registered sex offender details so they were visible to the neighbourhood police team. It was noted that caution was taken when sharing information around anonymity with the local teams and this was continually being monitored. Through partnership with local industry and third sector bodies, the Force support preventative work with diversionary activities to ensure positive legacies are left within the communities. Local Policing delivered a Schools Policing Conference in August where there were 110 attendees across Thames Valley Police from neighbourhood teams and schools. During September, Thames Valley Police joined partners from across the area to support ’30 Days 30 Ways UK’ which was a national social media campaign aimed at improving personal and community resilience. 5 Criminal Justice continue to work with Liaison and Diversion and Mountain Healthcare to provide help and support for all detainees in the custody environment. Criminal Justice were also working with the Met Police to review their Custody Divert Scheme that provided education, employment and training to a specific cohort of 18-25 year olds. Whilst this was positive, the Force were unable to introduce the scheme at this time due to funding, although the Chief Constable confirmed that the LPA Commanders had a small fund and it may be that the Milton Keynes LPA Commander piloted the Milton Keynes project. Phase three of the Hidden Harm campaign that focused on honour based abuse ran in July. 32 separate pieces of media coverage were generated with an estimated reach of over 1.5 million people that included over 800,000 people via social media. Deputy Chief Constable confirmed that 733 knives had been handed in and the Force were continuing to raise awareness. There were 16 knife surrender bins in 16 SDO front counters across the Thames Valley area. The Chair of the Stop and Search Independent Audit Group (SSIAG) had written to Youth Offending Teams encouraging youth participation in IAG forums. This group also helped shaped the Force’s strategies. The Contact Management Programme (CMP) had complete end-to-end application demonstrations. Final user acceptance testing preparations and user training plans were aligned between the Force and the programme. These plans would maximise the use of CMP making best use of its new capabilities to manage demand and to provide the most effective service for communications. A soft launch of the website facility for the public to report crime and road traffic accidents was working effectively with 80% of RTIs and 12% of crime now being reported online but this would continue to be monitored. Deputy Chief Constable confirmed that the hard launch would be dealt with by Chief Supt. Christian Bunt. The system was stable and as good as it could be. There was no date as yet for the hard launch but the Force were keen to progress and push forwards at every opportunity. Maeve Chappell noted that the minister was also keen to be involved with this.