SOUTHERN ARKANSAS UNIVERSITY TECH EMPLOYEE HANDBOOK NOTICE This handbook does not create a contract of employment. None of the benefits or policies in this manual is intended by reason of their distribution to confer any rights or privileges upon any faculty or staff member, or to entitle any employee to be remained employed by SAU Tech. The contents of this manual are presented for information only. While SAU Tech believes wholeheartedly in the plans, policies, and procedures described herein, they are not conditions of employment and may not be relied upon by any employee as a contract or other right. The provisions of the manual are subject to change at any time by SAU Tech, without notice. Changes to the manual may also result from, among other reasons, changes in federal and state laws, rules and regulations of state and federal agencies, or changes deemed necessary by the Board to meet changing needs of the college. Dear Southern Arkansas University Tech Employee, As a college, we seek to create and maintain a culture of mutual respect and cooperation among employees and students. Our goal is to foster a culture that takes pride in our work and in our relationships with each other, our students, our donors, and our community. This employee manual is the basis for creating this culture and is provided to all employees. We, as SAU Tech staff and faculty, are a team. We work together to create a mutual beneficial working and learning environment that promotes our programs, students, and community. Your individual opinions and ideas are important to our team and we encourage you to share them with us as an employee of SAU Tech. While we believe whole-heartedly in the policies described here, the contents of this manual are presented solely as a matter of information and do not constitute a contract of employment. SAU Tech’s employee policies and procedures are subject to change without notice. Any suggestions you have for changes in the policies and/or procedures set forth in this manual are welcome and may be suggested in writing to our human resources office. Welcome to SAU Tech and I look forward to working with you as part of our team. Sincerely, Dr. Jason Morrison Chancellor 1 Equal Employment Opportunity/Affirmative Action Policy Statement The policy of Southern Arkansas University Tech is to comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations. The College will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, pregnancy, disability, sexual orientation, unfavorable discharge from the military, status as a disabled veteran or a veteran of the Vietnam era. Discrimination is prohibited by Title VI and Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, and Sections 503 and 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, including all subsequent amendments and administrative regulations adopted thereunder by the Department of Education. This nondiscrimination policy applies to admissions, employment, access to and treatment in the various programs and activities of the College. 2 SOUTHERN ARKANSAS UNIVERSITY TECH EMPLOYEE POLICY AND PROCEDURE MANUAL TABLE OF CONTENTS SECTION I – Introduction Letter from the Chancellor................................................................................................................ 1 Equal Opportunity Employer ............................................................................................................ 2 Table of Contents .......................................................................................................................... 3-8 College History ................................................................................................................................. 9 Environmental and Institutional Trends ............................................................................................ 9 College Vision ................................................................................................................................ 10 College Values ............................................................................................................................... 10 College Mission Statement ............................................................................................................ 10 Institutional Goals ...................................................................................................................... 10-11 SECTION II - Definition of Terms ........................................................................................................ 12-13 SECTION III - Policies and Procedures for all Personnel Doctrine of Employment at Will ...................................................................................................... 14 Part-time and Student Employees ................................................................................................. 14 Contract and Non-Contract Employment ....................................................................................... 14 Nepotism ........................................................................................................................................ 14 Employee Evaluation ..................................................................................................................... 15 Outside Employment ...................................................................................................................... 15 Dissemination of Information ......................................................................................................... 15 Confidentiality Policy ................................................................................................................. 15-16 Diversity and Equity Policy and Procedures .................................................................................. 16 o Equal Employment Opportunity/Affirmative Action Policy Statement ..................................... 16 o Responsibilities for Administering the Affirmative Action Plan ................................................ 16 . Specific duties and responsibilities of the EEO/AA Officer ............................................... 17 o Affirmative Action Plan ............................................................................................................ 17 . Identification and Analysis of Minority Representation ................................................ 17-19 . Recruiting Methods ........................................................................................................... 19 o Sexual Harassment Policy Statement ..................................................................................... 19 o Anti-Harassment Policy Statement ..................................................................................... 19-20 . Guidelines and Procedures for the Resolution of Complaints .......................................... 20 . Employee Procedures for Filing Discrimination or Harassment Complaints .................... 20 . Appendix ........................................................................................................................... 21 Veteran Priority of Service ............................................................................................................. 21 o Persons Affected ................................................................................................................ 21-22 o Definitions ................................................................................................................................ 22 . Veteran .............................................................................................................................. 22 . Priority of Service .............................................................................................................. 22 . Qualifying Program ........................................................................................................... 22 o Responsibilities ........................................................................................................................ 22 o Procedures .............................................................................................................................. 22 Title IX – Sex Discrimination, Sexual Harassment and Sexual Misconduct .................................. 23 o Policy Statement ...................................................................................................................... 23 o Introduction .............................................................................................................................. 23 o Notification ............................................................................................................................... 23 o Title IX Coordinator and Deputies ...................................................................................... 23-24 3 Chronic Communicable/Infectious Disease Policy ........................................................................ 24 Tobacco-Free Campus Policy ................................................................................................... 24-25 Check Cashing Policy ...................................................................................................................