Click on the Document Title to go to that section of the document Table of Contents Document Number Rev. Document Title Page Number A456- A TENDER DOCUMENT 2 TENDER_DOC- A456-000-16-47-CA- T-8001 A456-000-16-47-CA- B Topographic Survey Tender 137 T-8001 A456-000-16-47- D SCOPE OF WORK & SUPPLY 139 SOW-01 6-65-0002 4 Standard specification for survey works. 143 A456-000-16-47-SP- A Addendum to Standard specification for survey work (6-65-0002) 152 01 6-82-1700 1 ITP for Civil Structural & Architectural Works (Item rate contracts) 154 A456-000-16-47- A SCOPE DRAWING (OTHERS) 219 0801 A456-000-16-47- A SCOPE DRAWING (OTHERS) 220 0802 Page 1 of 220 RAJASTHAN REFINERY PROJECT OF M/S HINDUSTAN PETROLEUM CORPORATION LTD. (BIDDING DOCUMENT NO. AS/A456-000-CA-TN-8001/1000) BIDDING DOCUMENT FOR TOPOGRAPHIC SURVEY OF REFINERY AREA Part - I: COMMERCIAL SECTION Prepared by: Page 2 of 220 MASTER INDEX NAME OF WORK : TOPOGRAPHIC SURVEY OF REFINERY AREA FOR RAJASTHAN REFINERY PROJECT OF M/S HINDUSTAN PETROLEUM CORPORATION LTD BIDDING DOCUMENT NO. : AS/A456-000-CA-TN-8001/1000 PART – I COMMERCIAL SECTION S. DESCRIPTION NO. OF SHT. NO. 1. Cover Page 1 2. Master Index 1 3. Letter Inviting Bid (LIB) 5 4. Acknowledgement Cum Consent Letter 2 5. Instructions To Bidders (ITB) 16 6. Proposal Forms 28 7. General Conditions of Contract (GCC) 36 8. Special Conditions of Contract (SCC) 06 PART – II PRICE PART S. DESCRIPTION NO. OF SHT. NO. 1. Cover Page 1 2. Preamble to Schedule of Rates 1 3. Short Description of Schedule of Rate (FORM SP-1) 1+01 4. Detailed Description of Schedule of Rates (FORM SP-2) 1+03 5. FORM SP-3 1+1 Note: Documents as per Master Index (Technical) is attached separately with the Technical Part. 102-A456-1000-MI Page 1 of 1 Page 3 of 220 Regd. Office: Engineers India Bhawan, 1, Bhikaiji Cama Place, New Delhi - 110066 LETTER INVITING BID (LIB) No. A456/1000 Date: 20.11.2013 M/s............................................ ................................................... SUBJECT : TOPOGRAPHIC SURVEY OF REFINERY AREA FOR RAJASTHAN REFINERY PROJECT OF M/S HINDUSTAN PETROLEUM CORPORATION LTD BIDDING DOCUMENT NO. AS/A456-000-CA-TN-8001/1000 Dear Sir, 1.0 Hindustan Petroleum Corporation Ltd. is setting up a state of the art 9 MMTPA Refinery-cum- Petrochemical complex in Pachpadra Tahsil of Barmer District of Rajasthan. The Rajasthan Refinery Project will be setup in joint venture between M/s HPCL & M/s Rajasthan State Refinery Limited (M/s RSRL). Engineers India Ltd. (EIL) has been appointed for the execution of pre- project activities on EPCM basis. EIL shall be the Engineer-In-Charge (EIC) for this project. 2.0 Engineers India Limited (EIL) on behalf of Hindustan Petroleum Corporation Ltd. (HPCL), invites sealed bids for the subject work under single stage two bid system as detailed in the Bidding Document. 3.0 E-Bids under single stage two envelope system is invited for the subject works. The Bidding Document as per Master Index is issued through EIL‟s ASP E-Tendering website: www.tenderwizard.com/eil; EIL website: http://tenders.eil.co.in, HPCL WEBSITE www:hindusthanpetroleum.com or on Government website http://www.tenders.gov.in and on Central Public Procurement Portal website (http://eprocure.gov.in/cppp). Bidder can view/download the documents from any of the websites mentioned above. However, the bid shall be submitted through EIL‟s ASP E-tendering website only i.e. www.tenderwizard.co./eil. 4.0 Salient details of the Bidding Document are as under : Name of Work : Topographic Survey of Refinery Area Time Schedule : 12 (Twelve) Weeks from the date of Issue of Fax of Acceptance. Earnest Money Deposit (EMD)/ : INR 1,40,000/- (Indian Rupees One Lakh Forty Bid Security. Thousand only). In the form of Crossed DD in favour of M/s Hindustan Petroleum Corporation Limited payable at Mumbai or Bank Guarantee in the prescribed Pro-forma from any Scheduled Bank in India or from any Indian Branch of International Bank. 103-A456-1000-LIB Page 1 of 5 Bidders are required to submit the EMD (in the prescribed format) in original as per the manner prescribed in the Bidding Document at the time of bid submission in sealed envelope titled “Earnest Money Deposit for Bidding Document No. AS/A456-000-CA-TN- 8001/1000”. However, bidders are required to upload the scanned copy of EMD on E- Tendering website along with the e-bid. If the Bidder is unable to submit EMD in original within the due date & time, then bidder shall submit the original EMD within 7 (seven) days from the date of un-priced bid opening, provided copy of the same have been uploaded on E- Tendering Website. In case the bidder fails to submit the same in original within 7 (seven) days, then their bid shall be rejected, irrespective of their status/ ranking in tender and notwithstanding the fact that a copy of EMD was earlier uploaded by the bidder. Last date of submission of : 29.11.2013 Bidder‟s Pre-Bid Queries Date of Pre-Bid Meeting : 1000 Hrs. (IST) on 03.12.2013 at Business Centre, Engineers India Limited, New Delhi. Last Date and Time for : Up to 1200 Hrs. (IST) on 12.12.2013 Submission of Bid. E-Bid submission through E- : Only E-bids uploaded in EIL‟s Authorized tendering. Service Provider (ASP‟s) website www.etenderwizard.com acceptable. Physical Bids and Bid through any other mode shall not be acceptable. Date and Time for Opening of : 1400 Hrs. (IST) on 12.12.2013 at Engineers Techno-Commercial (Unpriced) India Ltd., New Delhi Bid. Bidders can witness bid opening by logging on to the E-Tendering Portal through their system using their valid digital signature/certificate. Address for Communication with : Mr. A. SENGUPTA, AGM (C&P) EIL ENGINEERS INDIA LIMITED, EI ANNEXE, 4th FLOOR, 2B, BHIKAIJI CAMA PLACE, NEW DELHI-110 066. PH. NO. : +91-11-26762124/26763083 FAX NO. : +91-11-26191714 E-MAIL : [email protected] / [email protected]/[email protected] Opening of Priced Bids : To be intimated later, after evaluation of Un- priced techno-commercial Bids. 103-A456-1000-LIB Page 2 of 5 Site Visit : Site visit has been arranged on 26.11.2013 at 1130 Hrs. (IST) to familiarize the bidders about the site conditions. Bidders are necessarily to undertake the site visit on the above date and time. Bids of Bidders who will not undertake the site visit will be rejected. 5.0 PRE-BID MEETING & SITE VISIT 5.0 Bidders are requested to attend a pre-bid meeting at EIL Business Centre, Engineers India Limited, I Bhawan, Bhikaiji Cama Place, New Delhi-110066, India. 5.1 Bidders may send their queries, if any, on Bidding Document by courier/e-mail to reach EIL prior to Pre-Bid Meeting and not later than the cut-off date mentioned at 5(d) above. These queries shall be replies during the pre-bid meeting. 5.2 The pre-bid queries raised (without identifying the sources of the query) and the responses given shall be transmitted to all who have been provided access to the bid document. 5.3 For site visit purpose, Bidder to contact : Mr. Naveen Parashar, Sr. Manager – Projects, E-mail : [email protected], Tel: +91-11 – 26763694, Mob : 09999044875 6.0 SUBMISSION OF BIDS & VALIDITY 6.0 Bids are required to be submitted through EIL‟s Authorised Service Provider‟s Electronic system / portal at www.tenderwizard.com/eil only, on or before the Bid submission date and time. Bidders are required to register themselves at www.tenderwizard.com/eil . No registration fee would be charged from the bidders. 6.1 Bidder shall download latest E-Tendering Help Manual available on home page of www.tenderwizard.com/eil and utilize the same for activities like Registration in e-tender website, obtaining User ID & Password, Enabling of Vendor and mapping of Digital Signature Certificate, uploading & submission of e-bids etc. 6.2 Bidders are advised in their own interest to carefully go through Instructions for E-tendering and other related document issued as part of Bidding Document so as to ensure that bids are uploaded in E-tendering website well before the closing date and time of bid submission. Bidder is required to complete certain activities like Registration in e-tender website, obtaining User ID & Password, Enabling of Vendor and mapping of Digital Signature Certificate etc. before they can load their e-bid on website. Any support required by bidder for carrying out the above activities should be informed at earliest but not later than two EIL working days before the due date for submission of bid. If the request for support as above is not received by EIL/Service Provider within the above stipulated period and bidder is not able to load their bid, EIL/BPCL shall not be responsible and will not extend the bid due date. In the event of failure in bidder‟s connectivity with EIL/Service Provider website during the last few hours on account of problem on bidders account, they are likely to miss the deadline for bid submission. Due date extension request due to this reason also will not be entertained.” 6.3 There are two specific features in tender wizard portal viz, “Withdraw” and “Modify/Substitute”. Bidders should not use the feature “withdraw” unless they have decided to withdraw their bids. It is to be noted that once “withdraw” feature is used they will not be allowed to submit their bid against this RFQ, bidder to use “modify/substitute” features only.