Work Programmes 2016/17 Q4 Report Lead Q4 Budget ID Dept/Unit or Activity Name Activity Description Timeframe FY16/17 Activity Status RAG Q4 Commentary Highl Q3 Commentary Source CCO ight Arts, Community and Events 4508 CF: Project Highbury Community House Replace concrete to 100mm thick in area where Q3; Q4 ABS: Opex $ 18,000 In progress Green Current status: quotes received; contract awarded, No NA Delivery and creche - car park repairs shed used to be (6.3m x3.2m). Remove existing physical works commenced on 10 July 2017. Car park in concrete and dispose of it, excavate down to use since 21 July 2017. enable 100mm thick concrete. Next steps: none 2858 CS: ACE: Arts NorthArt Gallery - 360 To undertake a 360 strategic review of NorthArt Not LDI: Opex $ 15,000 Completed Green Elisabeth Vaneveld’s final report was completed and the No Staff received a draft report in Q3 and will present the & Culture Strategic Review LDI Gallery. scheduled findings were presented to the local board in May 2017. findings to the local board at a workshop in Q4. Staff will write a report providing recommendations to the board in Q1 of FY17/18. 2547 CS: ACE: Arts Westshore Community Arts Administer a funding agreement with Northart Q1; Q2; Q3; ABS: Opex $ 82,425 Completed Green In Q4, NorthArt had a total of 3984 visitors and No In Q3, NorthArt had a total of 4717 visitors and & Culture Council (NorthArt)- ABS Society Incorporated for arts and culture facilities Q4 delivered 25 programmes to 254 participants. delivered 22 programmes to 296 participants. Highlights Northart Society Incorporated management, operations and programming. included a Michael Parekowhai talk which was Operational Support Grant Highlights included; 'An Obsessive Pursuit' which organised by the Kaipatiki Public Art Trust in association The recipient will operate the facility in in an explored the North Shore studio ceramics tradition with NorthArt in February and White Night in March. inclusive manner that enables access to and from the early 1950s through until present times; and participation in the visual arts. the opening function of the Korean Fine Arts Association exhibition. The recipient will provide opportunities that reflect the cultural diversity of the local community and encourage all ages and ethnicities to take part. The recipient will promote NorthArt, its activities, services, programmes and artists within the local and wider community to encourage public participation. 2465 CS: ACE: Capacity Building: Governance Develop a collective model of training on Q1; Q2; Q3; LDI: Opex $ - In progress Green The strategic broker organised the professional No The number of groups attending the governance and Community and professional training governance and operational requirements for Q4 development programme with subject matter experts, professional development sessions have increased from Empowerment managers and trustees in community that consisted of: four to six. organisations and community houses. - four sessions in Q4 on branding, advertising and marketing In Q3, training was held on xero accounting, human - a funding application for some community centres to resource processes and practices, and a session on the change from MYOB to Xero accounting system was development of the 2017 local board plan. approved by the local board. - implementation of the Xero system is in progress. The community centre managers attending the sessions have found it positive and the learning is contributing to The professional development training has received more effective report writing and management skills. positive feedback from community managers with each manager gaining skills in report writing, HR processes, policy development and other areas to manage their centres effectively and professionally. The success of the capacity building training has led to the local board approving funds to widen the scope for all community organisation managers in the Kaipatiki area to participate in 2017/2018. 1/32 Kaipātiki Local Board Work Programmes 2016/17 Q4 Report Lead Q4 Budget ID Dept/Unit or Activity Name Activity Description Timeframe FY16/17 Activity Status RAG Q4 Commentary Highl Q3 Commentary Source CCO ight 2463 CS: ACE: Children & Young People: Fund Kaipatiki Community Facilities Trust to Q1; Q2; Q3; LDI: Opex $ 30,000 In progress Green The Kaipatiki Community Facilities Trust (KCFT) youth No The funding agreement with Kaipatiki Community Community Youth voice and youth-led develop and support young people to have their Q4 coordinator delivers the youth programme. The Facilities Trust resulted in the following activity during Empowerment initiatives collective voice heard, and provide input into strategic broker: Q3: local board decision-making on issues that affect - meets with the youth coordinator at Kaipatiki young people. Community Facilities Trust on a monthly basis for •the trust is exploring options with the Ministry of updates. The trust is making progress on the youth hub Business Innovation and Employment and other Implement youth-led projects and events, such as with agency partners involved and the Korean partners to develop a youth business hub Youth Week activities. community taking an active interest. - youth and children’s panels meet on a regular basis •life skills programmes continue to be delivered with Budget: and they continue to support local youth events, youth participating in events and activities to gain work - Youth programmes $30,000 including event set up and clean ups experience. - youth board members participate in 1:1 mentoring programmes with youth that are supported as part of Kaipatiki Youth Development Trust programmes - youth participate in the Converge programme. The KCFT key performance indicators were on track in Q4 and will be reported to the local board by KCFT. In addition, the manager of KCFT, the strategic broker, the local board chair and Senior Advisor continue to meet monthly to discuss progress on work programme delivery. 2301 CS: ACE: Community grants (KT) Funding to support local community groups Q1; Q2; Q3; LDI: Opex $ 212,000 In progress Green KT/2017/53 - Kaipatiki completed Quick Response No Kaipātiki has not completed any further community Community through contestable grant funding. Q4 Three and allocated $3715. grant round allocations since Q2 commentary. Empowerment KT/2017/48 - Kaipatiki completed Local Grants Round Budget: Two and allocated $160,582 - Local community and events grants $212,000 KT/2017/53 - Kaipatiki completed Quick Response Round Four and allocated $1,388 Kaipatiki has completed all of thier rounds for the 16/17 year and allocated a total of $220,611 - the overspend has been offset from other LDI budget lines 2/32 Kaipātiki Local Board Work Programmes 2016/17 Q4 Report Lead Q4 Budget ID Dept/Unit or Activity Name Activity Description Timeframe FY16/17 Activity Status RAG Q4 Commentary Highl Q3 Commentary Source CCO ight 2932 CS: ACE: Grant to the Kaipatiki Grant to the Kaipatiki Community Facilities Trust Not LDI: Opex $ 8,000 Completed Green During the 2016/2017 financial year, the Kaipātiki No The funding agreement with Kaipātiki Community Community Community Facilities Trust for zero waste activities. To be included in the scheduled Community Facilities Trust (KCFT) has facilitated a Facilities Trust delivered a number of project initiatives Empowerment overall contract for the Kaipatiki Community number of waste minimisation initiatives across the during the quarter, including: Facilities Trust. Kaipātiki Local Board area. These initiatives have - Summer Fun Programme - three bin station at a visual included reducing waste to landfill by providing a three location resulting in less material to landfill bin station at events, such as the Chinese and Korean - Out of School programmes included play dates New Year events, increasing awareness around themed around zero waste recycling practices, and encouraging the use of reusable - The Chinese and Korean New Year Event had a set of bags. zero waste bins on location, which resulted in less rubbish in Northcote Town Centre after the event The KCFT key performance indicators were on track in - The Taurus Crescent Sustainable Zero Waste Q4 and will be reported to the local board by KCFT. Neighbourhood Project has increased awareness with tenants about what is waste and what can be recycled - Northcote Development project - partnering planned with Hobsonville Land Company on stage two of the development to encourage zero waste within the Hobsonville Land Company's own contractors - Kaipātiki Sustainable Explorers are making reusable bags to give away at their Kaipātiki Local Youth Board markets in May 2017 - Zero Waste Marlborough Park (new project) has started with options being explored for a permanent three bin station at this location. 2399 CS: ACE: Implementation of the The strategic broker and practice hub staff Q1; Q2; Q3; LDI: Opex $ - In progress Green The strategic broker has supported the implementation No The strategic broker has: Community empowered communities provide strategic and local brokering advice to Q4 of the Empowered Communities Approach (ECA) Empowerment approach (KT) connect the community to council activities e.g. through: - worked with Panuku on their Northcote Town Centre connecting community to Spatial Priority Areas • supporting the local board services team with development, including assisting them with further planning. engagement activities and meetings on the local board consultation with local communities plan