Appendix-2010-146 ecurity classification: Not Protectively Marked Contents may be seen by: General Public Author: DS Hughes Organisation: Lothian and Borders Police Date created: 22/07/10 Telephone: 0131-311-3793 Edinburgh, Lothian and Borders Executive Group Minute of Meeting Date: Friday 9 April 2010 Location: Conference Room, Vega House, South Gyle, Edinburgh Chair: Mr David Hume, Chief Executive, Scottish Borders Council Members present: Ms Michelle Miller Chief Social Worker, City of Edinburgh Council Mr Kenneth Lawrie Chief Executive, Midlothian Council Mr Alan Blackie Chief Executive, East Lothian Council Mr Alex Linkston Chief Executive, West Lothian Council Mr Steve Allen Deputy Chief Constable, Lothian and Borders Police Dr Alison McCallum Chair, Edinburgh, Lothian Data Sharing Partnership Mr Calum Campbell Chief Executive, NHS Borders Ms Sheena Wright Director of Nursing and Midwifery, NHS Borders Professor James Barbour Chief Executive, NHS Lothian Ms Lesley Boal Detective Superintendent, Lothian and Borders Police Mrs Linda Hughes Detective Sergeant, Lothian and Borders Police Apologies: Mr Strang Chief Constable, Lothian and Borders Police Ms Melanie Hornett Director of Nursing, NHS Lothian Mr Aitchison Chief Executive, City of Edinburgh Council 1. Welcome NOT PROTECTIVELY MARKED Mr Hume welcomed members to the first ELBEG meeting hosted at Vega House. Mr Hume intimated that item 5. on the Agenda, the walkthrough of the Amethyst Building, would take place first and also indicated that Mr Boyd McAdam from Scottish Government would be attending to deliver a short presentation on GIRFEC. Mr Hume then extended a special welcome to Ms Sheena Wright, Director of Nursing and Midwifery, Scottish Borders, Deputy Chief Constable Steve Allen who was representing Chief Constable David Strang and Averil Duncan and Scott Wood from Scottish Government who were attending as guest speakers. There then followed a walkthrough of the Amethyst Building with members and at the conclusion of the tour Mr Hume thanked Anne Mitchell and David Brady for their assistance. 2. Apologies Apologies were received from Mr Strang, Mr Aitchison and Ms Hornett. 3. Minute of Previous Meeting Mr Hume asked members if they were satisfied the previous minute was a true reflection of the meeting. All members agreed. 4. Matters Arising/Action Register 4.1. Mr Hume to arrange meeting with Dr McCallum and Mr Lowe to discuss data Sharing issues – Action 85 Mr Hume informed members that he was yet to organise this meeting, however Dr McCallum intimated that she and Mr Lowe had now had a preliminary and fairly positive meeting. Mr Hume will arrange a meeting with Dr McCallum and Mr Lowe in due course. Outstanding Actions 4.2. Terms of Reference and Responsibilities of Chair for ELBEG Public Protection Office Strategic Steering Group to be formulated – Action 78 Ms Boal intimated that this action would be discussed as part of the agenda. Structure of ELBEG (flowchart) to be designed – Action 79 Ms Boal stated that this document was presently out for consultation with members. ELBEG budget forecast for Fiscal Year 2010-2011 – Action 82 Ms Boal informed members that the budget had now been agreed. NOT PROTECTIVELY2/5 MARKED NOT PROTECTIVELY MARKED All other actions had been discharged. ELBEG Strategic Management Update Report 4.3. Mr Hume asked members to consider that content of this report which would allow for the creation of a Strategic Management Group and the development and preparation of a Strategic Assessment which would help prioritise and inform our work for the year ahead. Ms Boal made reference to the benefits of partnership analysts which would better inform our work in relation to public protection both at local authority level and nationally. There followed general discussion between members regarding membership of the Strategic Management Group and the processes of the National Intelligence Model. All members agreed with the formation of the Strategic Management Group and would further consider the proposals regarding analytical support for Level 1 and Level 2 Strategic Assessments. ACTION : Members to consider the recommendations from Detective Superintendent Boal’s Strategic Management Update Report that the Level 1&2 Strategic Assessments and ongoing analytical work can be achieved through the prioritisation of local authority funded partnership analysts. (Action 87 for Action Register). 6. Presentations 6.1 GIRFEC – Mr Boyd McAdam, Scottish Government Mr McAdam thanked members for allowing him the opportunity to deliver this presentation in relation to the GIRFEC paper. Mr McAdam stated that Scottish Government has recognised that variations of the GIRFEC programme appear to be developjng in different Community Planning Partnerships across Scotland. While it is for CPP’s to determine how best to deliver outcomes under the National Performance Framework, there are considerable benefits in areas adopting as consistent and joined up approach as possible within the ethos of GIRFEC. This includes a single system supporting information sharing, shared language, common tools and processes and streamlined support for children and families. Scottish Government has worked with a number of learning partners in the past year, two of these within the Lothian area. Each has developed tools, materials and processes that are reassuringly similar. For agencies that cross these boundaries, implementing 5 separate sets of forms on their systems, 5 different training programmes and 5 different processes to be accommodated by practice staff is causing unnecessary expenditure, duplication of effort and complication. NOT PROTECTIVELY3/5 MARKED NOT PROTECTIVELY MARKED Mr McAdam made reference to the fact that given ELBEG plays a key role in bringing together agencies across Lothian and Borders, Scottish Government would like to explore the possibility of developing a consortium approach across Lothian and Borders with support from Scottish Government. A key aim would be to explore aligning local approaches to ‘Getting it right’ in each locality and developing a holistic approach across the whole area. Mr McAdam stated that Scottish Government would be interested in exploring how this rationalisation can bring efficiencies in relation to areas like the Police or NHS that already work across multiple local authority boundaries. In order to facilitate this process, Mr McAdam alluded to the fact that Scottish Government would be able to provide some financial support and would also welcome an opportunity to meet with ELBEG and management boards responsible for taking forward ‘Getting it right’ in each CPP to discuss how this congruence cold be developed and how best Scottish Government could support the work. There followed some discussion among members who were generally supportive of the proposals outlined from Scottish Government, but were keen to ensure that CPP’s within their areas were fully consulted. All members agreed to have further discussion with their CPP’s and report back to ELBEG Mr McAdam indicated that Scottish Government would also make contact with the CPP’s in each local authority and report back to ELBEG . Mr Hume informed Mr McAdam that there was a positive ELBEG commitment to the GIRFEC proposals provided members consulted with their CPP’s in the first instance. He then thanked Mr McAdam for his presentation. ACTION : Members to consider proposals outlined in GIRFEC paper which would allow for the development of a holistic approach to GIRFEC across the ELBEG area . (Action 88 for Action Register). 6.2. Young Runaways Project – Grampian Police Pilot – Detective Sergeant Averil Duncan and Scott Wood Mr Wood thanked members for the opportunity to deliver this presentation. Mr Wood provided members with some background information in relation to the origins to the pilot of Young Runaways and the concerns from Scottish Government as to how services could be improved. Reference was made to the National Coalition Report and the numbers of recommendations made, which included a pilot of return home interviews of Young Runaways. Scottish Government then agreed to a pilot interview of Young Runaways and in March 2009, Grampian Police was identified to implement this pilot over a 12 month period. Detective Sergeant Duncan explained the methodology to this pilot, the two models of interview technique that were conducted and the specific geographical areas that were involved. Reference was made to the structure of the interview and its relationship to the national practice model for GIRFEC. NOT PROTECTIVELY4/5 MARKED NOT PROTECTIVELY MARKED Training and Protocol was jointly agreed between Scottish Government, Police and other relevant partners. Administrative support was also provided with particular focus on early intervention. The pilot was completed in March 2010. Detective Sergeant Duncan summarised the evaluation report as generally positive, with the pilot having achieved its outcomes of developing an improved interview process for dealing with Young Runaways. There was a marked improvement in relation to the intelligence gleaned from such interviews which has greatly assisted the police when dealing with reported missing persons. Detective Sergeant Duncan concluded by stating that the Return Home Interviews are a worthwhile tool in helping identify young people who require support and/or early intervention. The relationship between the Police and Social Work Department has greatly improved with better information sharing with all partners leading