SECTION PAGE New York State ASSESSOR’S MANUAL Office of DATE Real Property Services Data Collection and Maintenance of 9/02/02 Property Inventories - RFV ASSESSOR'S MANUAL DATA COLLECTION - RESIDENTIAL/FARM/VACANT LAND NEW YORK STATE OFFICE OF REAL PROPERTY SERVICES SECTION PAGE New York State ASSESSOR’S MANUAL Office of DATE Real Property Services Data Collection and Maintenance of 9/02/02 Property Inventories - RFV PROPRIETARY DOCUMENTATION This material is proprietary to the Office of Real Property Tax Services within the New York State Department of Taxation and Finance and is not to be reproduced, used or disclosed except upon written authorization of the Office of Real Property Tax Services, W.A. Harriman Campus, Albany, NY 12227. COPYRIGHT @ 2002 NEW YORK STATE OFFICE OF REAL PROPERTY SERVICES now NEW YORK STATE DEPARTMENT OF TAXATION AND FINANCE OFFICE OF REAL PROPERTY TAX SERVICES SECTION PAGE New York State ASSESSOR’S MANUAL 1.00 Office of Data Collection and Maintenance of DATE Real Property Services 9/02/02 Property Inventories - RFV TABLE OF CONTENTS INTRODUCTION Section Page 1.00 COLLECTION PROCEDURE 1.00 Data Collector.....................................................................1.1 1.00 Collection Preparation......................................................1.2 2.00 General Procedure.............................................................1.3 2.00 Inspection ............................................................................1.4 3.00 Data Estimates...................................................................1.5 5.00 ORPS ONLY Collection Procedures...............................1.6 5.00 R/F/V PROPERTY RECORD CARD 2.00 Section-Block-Lot Number...............................................2.1 2.00 Card Number......................................................................2.2 2.00 Using This Manual............................................................2.3 2.00 Residential Property Record Card.................................2.4 3.00 PARCEL INDENTIFICATION SECTION 3.00 SWIS.....................................................................................3.1 2.00 Tax Map Number...............................................................3.2 2.00 CD..........................................................................................3.3 2.00 Owner....................................................................................3.4 2.00 Prop Class............................................................................3.5 2.00 HC .........................................................................................3 6 2.00 Location No .........................................................................3.7 3.00 Location................................................................................3.8 3.00 School Dist...........................................................................3.9 3.00 Sale Price.............................................................................3.10 3.00 Sale Date..............................................................................3.11 3.00 Lot Size.................................................................................3.12 4.00 Label Correction Area.......................................................3.13 4.00 ORPS ONLY Label Instructions.....................................3.14 5.00 RFV - Table of Contents Page 2 TABLE OF CONTENTS (cont) Section Page AUDIT CONTROL SECTION 4.00 Quality Control...................................................................4.1 2.00 Reject Code..........................................................................4.2 2.00 Assistance Code..................................................................4.3 4.00 Signature.............................................................................4.4 7.00 Collector...............................................................................4.5 7.00 Date.......................................................................................4.6 7.00 Time......................................................................................4.7 8.00 Activity.................................................................................4.8 8.00 Entry.....................................................................................4.9 8.00 Source...................................................................................4.10 10.00 Date of Last Physical Inspection....................................4.11 11.00 Date of Re-Appraisal .........................................................4.12 11.00 SALES INFORMATION SECTION 5.00 Sale Date..............................................................................5.1 2.00 Sale Price.............................................................................5.2 2.00 Sale Type .............................................................................5.3 3.00 Valid......................................................................................5.4 3.00 ORPS ONLY Sale Instructions.......................................5.5 5.00 R/F/V SITE INFORMATION SECTION 6.00 Site Number........................................................................6.1 3.00 Property Class ....................................................................6.2 3.00 Route Number ...................................................................6.3 4.00 Neighborhood Code ...........................................................6.4 4.00 Valuation District ..............................................................6.5 4.00 Zoning Code ........................................................................6.6 4.00 Sewer.....................................................................................6.7 5.00 Water....................................................................................6.8 6.00 Utilities.................................................................................6.9 7.00 Site Desirability..................................................................6.10 7.00 Neighborhood Type ...........................................................6.11 8.00 Neighborhood Rating........................................................6.12 9.00 Road Type............................................................................6.13 10.00 DC Entry Type ...................................................................6.14 11.00 ORPS ONLY SWIS/SBL/CD Instructions....................6.15 12.00 RFV - Table of Contents Page 3 TABLE OF CONTENTS (cont) Section Page LAND BREAKDOWN SECTION 7.00 Land Type............................................................................7.1 2.00 Front Feet............................................................................7.2 5.00 Depth ....................................................................................7.3 5.00 Acres .....................................................................................7.4 5.00 Square Feet.........................................................................7.5 5.00 Soil Rating...........................................................................7.6 5.00 Waterfront Type.................................................................7.7 9.00 Depth Factor .......................................................................7.8 10.00 Influence Percent...............................................................7.9 10.00 Influence Code....................................................................7.10 10.00 RESIDENTIAL BUILDING SECTION 8.00 Buildings Style...................................................................8.1 3.00 Story Height/Number of Stories .....................................8.2 34.00 Exterior Wall Material.....................................................8.3 38.00 Year Built/Actual Year Built...........................................8.4 39.00 Effective Year Built...........................................................8.5 39.00 Year Remodeled..................................................................8.6 39.00 Number of Kitchens...........................................................8.7 39.00 Kitchen Quality ..................................................................8.8 40.00 Number of Baths................................................................8.9 41.00 Number of Half-Baths.......................................................8.10 41.00 Bath Quality .......................................................................8.11 42.00 Number of Bedrooms.........................................................8.12 43.00 Number of Rooms...............................................................8.13 43.00 Fireplace ..............................................................................8.14 43.00 Heat Type ............................................................................8.15 44.00 Fuel Type.............................................................................8.16 44.00 Central Air ..........................................................................8.17 45.00 Basement Type...................................................................8.18 45.00 Basement Garage Capacity .............................................8.19 45.00 Condition/Overall Condition ...........................................8.20 46.00 Exterior Condition.............................................................8.21 47.00 Interior Condition..............................................................8.22 48.00 Grade/Construction Grade...............................................8.23