investing Office in Nottinghamshire Provision in Programme Newark-on-Trent Utilising our property and land assets to transform the way we work whilst driving economic regeneration in our local communities Background Planned maintenance Children and Families Service (CFS) and Service user postcode analysis and Adult Social Care and Health (ASCH) staff ASCH remodellingof haveChancery demonstrated Lane serving Newark-on-Trent, the largest the need for CFS conferencing facilities urban concentration in the east of the and an£315,183 ASCH base in Newark-on-Trent, county, are largely based at Sherwood while retaining local service provision in Energy Village (Ollerton, NG22 9FF). Ollerton. Current provision for CFS in Newark- on-Trent is limited to the Bailey Road touchdown (Newark-on-Trent, NG24 4EP), Annual running a small prefabricated building which is not costs of Bailey suitable for contact or conferencing, and current provision for ASCH in Newark- Road 2018/19 on-Trent is limited to accommodation for one team at Byron House on the Newark £28,500 Hospital site. Services: Teams Full-time equivalents (FTEs) Adult Social Care and Health (ASCH) 25.5 Total 25.5 Estimated cost CFS will also utilise any solution for case conferencing and touchdown. of solution £XX,XXX Stakeholder engagement: Key Service requirements: stakeholders from services have • Newark-on-Trent identified as the been part of ongoing feasibility preferred base for ASCH Living Well work, including regular stakeholder services and Ollerton as the preferred engagement meetings, site visits, base for CFS, with touchdown space in reviews of shortlisted options, and Newark-on-Trent for CFS determination of service requirements. • Dedicated CFS conferencing facilities in Newark-on-Trent for high-risk cases, Bailey Road with security and capacity for 15-20 people • Access to meeting rooms with capacity for up to 6 people • Co-location and partnership working with relevant external agencies, such as housing, health, and the voluntary sector, for ASCH Living Well services 51 Proposal Options: 15 sites were longlisted and 5 were shortlisted Castle House Cost of desk licensing (Newark, NG24 1BY) (due to commercial sensitivity figures have not been provided) Woods Court Dismissed due to size (Newark, NG24 4BP) Hawtonville Children’s Centre Dismissed as currently in use (Newark, NG24 4EG) Orchard Townsite Dismissed due to cost (Newark, NG24 1JR) Grove Pupil Referral Unit Dismissed due to size (Newark, NG24 3AL) Proposal: It is proposed to co-locate This is the preferred option for ASCH due the ASCH base and dedicated CFS to its co-location with Housing teams conferencing facilities in Castle House and relevant external agencies. It is also (Newark-on-Trent, NG24 1BY). the preferred option for CFS due to the existing on-site security, which will enable Following analysis of NCC-owned high-risk conferencing to take place in property and land in Newark-on-Trent, both Newark-on-Trent and Ollerton. it was determined that there were no suitable options that would meet all Negotiations with the landlord have service requirements. Castle House is in reached agreement about the level of a central location, directly adjacent to space and a range of service requirements, Newark Castle railway station and within including security and safeguarding. walking distance of the town centre and Subject to Committee approval, final Newark bus station. negotiations regarding lease and licence costs can be agreed. It is also proposed to retain the Bailey Road touchdown (Newark-on-Trent, NG24 4EP). 52 Benefits to be achieved (non-financial): • To deliver better public services by • Deliver better public services with offering more local and accessible improved outcomes by enabling joined services across Nottinghamshire up access to services: Relocating some county: 56.9% of Newark and Sherwood ASCH staff to Castle House would ASCH service users and 57.6% of Newark enable close contact and partnership and Sherwood CFS service users have working with relevant agencies already home postcodes closer to Newark-on- based in the building, including Newark Trent than Ollerton. Relocating some and Sherwood Homes, the Department ASCH staff to a Newark-on-Trent base of Work and Pensions Jobcentre, and and providing CFS conferencing facilities voluntary organisations (such as Citizens would therefore ensure an enhanced Advice). This is an objective of the local offer, reducing travel times for both current ASCH remodelling programme. service users and staff. • To increase productivity of our workforce through improved ways of working and a modern office environment: Castle House is a modern working environment, having been completed in 2017, which can improve staff morale and productivity. Interior of Castle House Castle House 53 ImpactBawtry on Service Users Bassetlaw of CFS 57.6% District service users live closer to Home postcodes of all children, who have been subject to a child in need or child protection plan Newark-on-Trent thanRetford Ollerton Worksop in the last 12 months, or who are currently looked after. Category of building Current buildings to exit Tuxford Proposed options Bevercotes House Ollerton Retained Offices Mansfield Bawtry District Sherwood Energy Village Mansfield Newark & Sherwood Sutton District in Ashfield Collingham Retford Worksop Kirkby Chancery Lane Bassetlaw Learning Centre in Ashfield 17B The Square Newark Bailey Road Retford Blidworth Southwell Post 16 Centre Ashfield On Trent District Newark & Sherwood District Council Hucknall Tuxford Gedling Ollerton Borough Bawtry Bevercotes House Sherwood Energy Village Broxtowe Burton Joyce Borough Mansfield Sutton Meadow House in Ashfield Collingham Nottingham East BridgfordBassetlaw District Kirkby in Lawn View House Ashfield Blidworth Castle House Bingham Southwell Retford The Piazza Bailey Road Worksop Mercury House Newark Top Wighay Farm On Trent Hucknall Clifton Rushcliffe Borough Sir John Robinson House Burton Joyce Nottingham East Bridgford Tuxford County Hall Bevercotes House Middle Street Trent Bridge House Prospect House Bingham Beeston Children’s Centre Mansfield Ollerton District Sherwood Energy Village Clifton Mansfield Sutton Newark & Sherwood in Ashfield District Collingham Kirkby in Ashfield Newark Bailey Road Blidworth Southwell Category of building Ashfield On Trent District Newark & Sherwood Current buildings to exit District Council Hucknall Gedling Proposed options Hucknall Borough Broxtowe Burton Joyce Borough Retained Offices Bawtry Nottingham East Bridgford Bingham Home postcodes of adults, aged 18 and over with 56.9% of ASCH social care-related activity in 2018/19 (includes Rushcliffe Retford serviceClifton users live closer to assessments, reviews, some carers, MH Act and Worksop Borough Chancery Lane Newark-on-Trent than Ollerton S42 safeguarding) Bassetlaw Learning Centre 17B The Square Retford 54 Post 16 Centre Tuxford Ollerton Bevercotes House Sherwood Energy Village Mansfield Sutton Meadow House in Ashfield Collingham Kirkby in Lawn View House Ashfield Blidworth Castle House Southwell The Piazza Bailey Road Mercury House Newark Top Wighay Farm On Trent Hucknall Sir John Robinson House Burton Joyce Nottingham East Bridgford County Hall Middle Street Trent Bridge House Prospect House Bingham Beeston Children’s Centre Clifton Programme Principles CHN Maximise strategic impact Productivity and effectiveness Operational need Local communities Embeds Smarter Working principles Value for money Council asset Less overall travel (staff and service users) Efficient facilities management Environmental impact Principle Met Principle Not Met No Change 55 D&P/01-20/75354.