Rockfi eld Farm site, Undy Public engagement summary report | July 2015 2 eld Farm site, Undy eld Farm fi Contents 01 Introduction 05 Background Stage 3 consultation 02 Open day 07 Monmouthshire County Council • Rock Monmouthshire County 03 Comment form analysis 09 Feedback Access/transport/movement Provision of open space Employment Community facilities Other considerations Summary 04 Other consultation 11 05 Appendices 19 3 Figure 1 Site locationplan M4 Motorway Grange Road Rockfield Farm Elms The Undy allotments Rockfield Grove Lane Stone Old Hill Dancing Chase Manor B4245 line Railway Western Great Pennyfarthing Lane Undy Primary School Vinegar Hill St Mary's Church Playing field Key North Site boundary eld Farm site, Undy eld Farm 1 fi Introduction Background Monmouthshire County Council (MCC) has commissioned WYG to investigate development opportunities, establish a vision and prepare a master plan for 11 hectares of land at Rockfi eld Farm, Undy. The site is positioned in the valley, Council • Rock Monmouthshire County on the edge of the settlement, and comprises primarily arable with some pastoral land to the west. There is no development on the site but there are residential and commercial areas to the south and west respectively. The project is split into the following stages: Stage 1 – Site review Stage 2 – Design options Stage 3 – Consultation Stage 4 – Master plan Stage 3 public engagement The public engagement process entailed the public exhibition of a concept option for the site and the receipt of comment forms completed by those who attended the exhibition and viewed, the information online from 8 - 29 June 2015. This report sets out the results of this exercise. The information will be presented and discussed at a client team workshop before the commencement of stage 4 of the project. 5 eld Farm site, Undy eld Farm 2 fi Open days Open day A series of open day events to display the emerging concept master plan for the site took place at the following locations: • Monday, 8 June between 17:00 and 19:00 Council • Rock Monmouthshire County at Undy Church Hall; • Saturday, 13 June between 10:00 and 12:30 at Undy Athletic FC; • Tuesday, 16 June between 17:00 and 19:00 at Magor Baptist Chapel, The Square; and • Friday, 19 June between 17:00 and 19:00 at Magor Baptist Chapel, The Square. The open day material consisted of three display boards, copies of the material are included at appendix A. These display boards showed an aerial photograph of the site and its wider area, including the site boundary, described a concept option for the redevelopment of the site, displayed an extract of the local development plan site plan and information relating to the site allocation. Representatives of MCC manned the open days in order to answer queries, discuss with the public any ideas or matters of concern, and to take note of any comments. Comment forms were made available for the public to complete at the venue, online or return to the venues during the consultation period. A copy of the form is included in appendix B. Leafl ets inviting people to attend the event were published on the websites of MCC and the community council, and were displayed in locations in Undy and Magor before the start of the community engagement. This included Magor with Undy Community Council, Magor primary school, Undy Primary School, Magor Baptist Chapel, Magor pharmacy, Magor Post Offi ce, Magor Co-operative shop, Magor Snippers hairdressing shop, Magor Printing Company, Magor 7 Surgery, Mayfair store, Magor and The fl ower shed, Vinegar Hill, Undy. Information was also hand delivered to residents immediately adjoining the site and distributed to ward members. A copy of the leafl et is included in appendix C. Social media were used to advertise the public engagement events. A press release was issued by MCC in advance of the event and a press article informing people of the project and the open days appeared in the Free Press on 110 June 2015 (see appendix D). 124 people were recorded as having attended the open day events. Comment forms were distributed to those who attended and they were asked to make comment on the proposals by Monday, 29 June 2015. During the consultation period, satellite displays were placed at each of the venues and completed comment forms could be returned to Magor primary school, Undy Primary School, Magor Baptist Chapel and Magor Post Offi ce. Information was also available to view online via the council’s website, including comment forms. 8 eld Farm site, Undy eld Farm 3 fi Comment form analysis Feedback A total of 106 completed comment forms were received by Monday, 29 June 2015. All forms were completed in English. All the results received are set out in tabular form at appendix E. A profi le of the majority of people who completed the forms Council • Rock Monmouthshire County is also available. Analysis of the leafl ets revealed the following information. For each question, respondents were asked to measure on a scale of 1-5 (1 being least important and 5 being most important) the importance to them of the following matters. The most popular response is shown in bold. Access/transport/movement The majority of respondents answered this question. The results for the most important were: • Traffi c calming measures 54 [53%] • Access to public transport 55 [54%] • Cycle path provision 41 [40%] • Pedestrian links to open space 48 [47%] • Pedestrian links to existing local facilities 57 [56%] • Connectivity to existing surrounding villages 45 [44%] Connectivity to existing surrounding villages [11%] and cycle path provision [10%] were was identifi ed as having the least importance. Provision of open space The majority of respondents answered this question. The results for the most important were: • Formal play areas – playground and equipment 30 [29%] • Woodland 54 [53%] • Formal landscaping with consideration to pollinators 33 [32%] 9 • Informal open areas including The following comments were recorded with community growing areas and respect to the types of community facilities defi ned pollinators 38 [37%] respondents would like to see on site itself. • Water features 7 [7%] • Community Centre x14 • Retention of existing trees • Local shops including chemist, general store x6 and hedges 62 [61%] • Sports areas/sports ground • Skateboard park/ BMX area • Primary School/school extension x13 Water features were identifi ed as having the least • An enlarged doctors surgery is essential to accommodate all the new residents x4 importance [37%]. • Leisure Centre x6 • Facilities for teenagers x5 • A great outside space, such as the facilities @ Blaise Castle Employment - which of the following business Bristol activities would you most like to see added to the • Picnic area, all weather paths and open space x2 • Pond or lake with focus on wildlife for people to enjoy area. • Doctors surgery x11 • Playing fi elds for children between 9-15 years for football etc. Most respondents answered this question. None • Let’s fi nish this site and make it useful of the employment activities scored highly. The • Cycle access to Caldicot etc/wildlife areas / interactive accessible for the community results for the least important were: • Social club • Pub/restaurant x3 • Cafe x2 • Offi ce accommodation 48 [47%] • Learning facility • Training facilities 49 [48%] • Gym x2 • Swimming pool x3 • Small business units for light • A safe walk/ride to school route could be incorporated into the design of the new development, with a possible industry 60 [59%] connection and improvement to the present foot path • High Tec accommodation 47 [46%] system. Less car journeys green environment. • Research and development • Youth club facilities x4 • Hall for dance/activities/music facilities 45 [44%] • Football / sports facilities x3 • Studio or laboratories 50 [49%] • Police houses facilities • Play areas, exercise areas, not just the usual play parks, be creative, outdoor gyms, walks and incentive exercise parks High-tech accommodation was identifi ed as having for children and young people x2 • Railway station needed here too, Severn tunnel junction the most importance [9%]. too busy at the moment x2 • Entertainment x2 • Cemetery very important as all sites full Community facilities - would you like to • After school activities for all children see section 106 contributions put towards the • Anything to give the local kids somewhere to go and somewhere to go and something to do both indoors and proposed new community hall on the Three Fields outdoors in a secure/safe environment. site or would you like to see community facilities • Cycle track. • Tennis courts x4 provided on site. • Bowling green x3 • Toilets • Camping grounds Most respondents answered this question. The • Post offi ce x2 results for the most important were: • Landscaped walkway with trees • Cycle path with trees • Village cafe/paper shop/grocers • Three fi elds site 74 [73%] • Climbing/bouldering facilities • Open space x4 • On-site facilities 17 [17%] • Park x3 • Local pubs (no chain) • Fitness facilities x2 • Lidl/Aldi/supermarket x2 • Care home/facility • All weather pitch 10 eld Farm site, Undy eld Farm fi • Indoor multi use area (sports) Other considerations • Theatre • Government facilities (social services/employment) The following additional comments were recorded, • Library x3 which have been themed into a number of • IT facilities for the residents • Some local independent businesses different categories. • Market square • Health centre/medical center x4 Residential • Culture & education centre • With regard to number of houses less is more!! Don’t just • Recycling points plan to build think about extensions, conservatories, sheds Council • Rock Monmouthshire County • Full separation of green spaces for play and dog walking/ and green houses etc. fouling • Not overcrowded – tasteful / blended housing in keeping • Social activities especially for the young and elderly with Rockfi eld • Meeting rooms x2 • Please make attractive housing with attractive space and • Party rooms, different sizes layout – don’t cram in • Places to learn e.g.