Description of document: Smithsonian Institution (SI) Meeting minutes, National Air and Space Museum Board, 2006-2016 Requested date: 14-April-2016 Release date: 06-April-2021 Posted date: 23-August-2021 Source of document: Records Request Assistant General Counsel Smithsonian Institution Office of General Counsel MRC 012 P.O. Box 37012 Washington, DC 20013-7012 Fax: 202-357-4310 Preferred during COVID-19 pandemic: [email protected] The governmentattic.org web site (“the site”) is a First Amendment free speech web site and is noncommercial and free to the public. The site and materials made available on the site, such as this file, are for reference only. The governmentattic.org web site and its principals have made every effort to make this information as complete and as accurate as possible, however, there may be mistakes and omissions, both typographical and in content. 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Q Smithsonian Institution Office of General Counsel VIA ELECTRONIC MAIL April 6, 2021 RE: Your Request for Smithsonian Records (request number 46094) This responds to your request dated April 14, 2016, and received in this Office on April 20, 2016, for a copy of the meeting minutes of the National Air and Space Museum Board covering the time period January 1, 2006 to the present. The Smithsonian responds to requests for records in accordance with Smithsonian Directive 807 - Requests for Smithsonian Institution Information (SD 807) and applies a presumption of disclosure when processing such requests. The policy is posted on our website at http://www.si .edu/OGC/Records-Requests. Enclosed are 202 pages of material. Please be advised that certain information has been redacted from the enclosed documents consistent with SD 807. Confidential commercial information has been redacted consistent with SD 807 under Exemption 4, where release of the information would likely cause substantial competitive harm to either the Smithsonian or a third party. Certain information, related to matters such as museum or exhibit planning and design, funding, proposals, and hiring, has been redacted consistent with SD 807 under Exemption 5. Personal information, such as donations and email addresses of third parties, has been redacted consistent with SD 807 under Exemption 6, where disclosure of such information would constitute a clearly unwarranted invasion of the personal privacy of a third party with no overriding public interest. The exemption invoked appears over each redaction. This concludes the Smithsonian' s response to your request. Thank you for your interest in the Smithsonian. 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Box 37012 • Washington DC 20013-7012 Street: 1000 Jefferson Drive SW • Was hington DC 20560-0012 Telephone: 202.633.5115 • Fax: 202.357.4310 Page 2 National Air and Space Museum National Board Meeting Tuesday, February 28, 2006 Rancho Valencia Board Room Rancho Santa Fe, CA Board Meeting Minutes Chairman Ron Allen convened the meeting at 8:30 a.m. He welcomed new members Randy Greene, Jim Guyette, and Randy Jayne. Chairman Allen asked for a moment of silence in honor of Members approved the October meeting minutes. State of the Museum Report (Appendix A) Museum Director Jack Dailey's presentation began with a brief review of the Smithsonian Organization (chart enclosed). Secretary Larry Small's highest priority, besides museum daily operations is the restoration of Smithsonian buildings, all of which need major rejuvenation. NASM operations produce 38.6 % of all SI retail profits. The Udvar-Hazy Center (UHC) Museum Shop continues to produce the highest return in both per visitor and per square foot revenues. However, the NASM continues to compete with other SI Bureaus for revenue and funding from the Castle. Ron Allen commented that he gave a presentation on our efforts to . • I I I . I• I I . ~ , I I , =I, I U I , I , I: , I I • , . I: • • ExS ExS General Dailey continued with his Phase Two update. Gazzola was recognized for his advertising help and Jim Guyette offered the assistance of his communications staff Associate Director Liz Scheffler commented that the cost of Phase Two will remain a range ($45m-$55m) until HOK provides the first rough costs most likely in the May time period. Once that is done we will have a firm fundraising goal for the construction of Phase Two. General Dailey added that revenue from Phase One of the UHC continues to pay down the construction debt, and that the Cafe and Museum Shop located in Phase Two will increase revenue. Moving out of the Paul Garber facility in Silver Hill, MD will also save the SI $395k paid annually to rent storage space. General Dailey commented that we still need Larry Small's support and Regents I approval to proceed with construction of Phase Two and Ron Allen responded by calling for a resolution from the Board which was moved, seconded and passed unanimously. Resolved: Based on the successful fundraising pe,fonnance for Phase Two of the National Air and Space Museum Udvar-Hazy Center; the continuing increase in construction expenses; and, savings to the Institution of rental expenses through the reuse of the Garber Facility; the National Air and Space Museum National Board strongly recommends the Board ofRegents approve the commencement ofPhase Two construction and selection ofa General Contractor as soon as possible. Committee Reports Assessment and Nomination Committee Report (Appendix B) Committee Chairman Dave Hurley reported that there are currently two open member slots and six more will open in the fall. Chairman Hurley and his committee have reviewed over 25 names and the biographies of the following candidates were distributed: Alsoin- Additional nominations are welcome. Information on Membership Criteria and Nomination forms will be provided to all members with the approved meeting minutes. Communications Committee Report (Appendix C) Dave Hurley presented the Communications Report for Chairman Ken Gazzola who was attending the Singapore Air Show. Chairman Gazzola's "Steven F. Udvar-Hazy Center Attendance Growth Plan" was shared with Jack Dailey and NASM's Director of Communications Claire Brown and many of these items are under review. Marketing funds are scarce, however much has been done to promote the Center. Shuttle bus riders see a 12 minute video preview of both the Mall and Dulles sites which includes a pitch for financial support. LCD screens have been added to the Mall Welcome Center and they display information on Museum galleries, programs, shops, and the UHC. Communications staff currently collect data from visitors to help shape marketing and programming strategies. Members suggested other survey questions that would help accumulate additional demographic data. Responding to questions about donation boxes, Liz Scheffler reported that locations are tested and the boxes are placed accordingly. In 2005 box donations totaled $135k. General Dailey announced the new parking pass program that allows the general public to pay $65 annually for unlimited parking. National Air and Space Society members pay $50. The NASM receives 100% of this revenue. The pass application is now available on the NASM website at http://www.nasm.si.edu/parking/ 2 BREAK Finance and Development Committee Presentation (Appendix D, E, and F) In Committee Chairman Fred Telling's absence, Associate Director (and Acting Director of Development) Liz Scheffler gave this presentation which began with the Finance Committee Report (D). Ms. Scheffler noted we are "almost there" and thanked members for their continued support of the Museum's Campaign. Major Gift Director Monecia Taylor continued with a report on the Ms. Taylor noted that the support offered by the NASM Archives staff has been very valuable and she looks forward to working with them "to build strong, long term relationships" with new perspective donors. Anne McAllister, Director of Corporate and Foundation Relations, reviewed the Corporate Prospect Tracking list (F - includes Corporate, Foundation, and Individual lists).