NCDOT North Carolina Department of Transportation TraCS 10 User’s Guide for Supervisors and Reporters Traffic and Criminal Software TraCS PUBLISHED BY North Carolina Division of Motor Vehicles Traffic Records Branch September 2013 Contents Chapter 1: Introduction to TraCS .............................................................................. 1-1 North Carolina Crash Requirements ...................................................................................................... 1-1 Access Levels ........................................................................................................................................ 1-3 Agency Administrator .......................................................................................................................... 1-3 Supervisor ........................................................................................................................................... 1-4 Reporter .............................................................................................................................................. 1-5 Form Status by Access Level ............................................................................................................. 1-6 If You Need Assistance .......................................................................................................................... 1-7 Training .................................................................................................................................................. 1-7 Chapter 2: TraCS Interface ........................................................................................ 2-1 Forms Manager ...................................................................................................................................... 2-2 Status Bar ........................................................................................................................................... 2-3 Forms Manager Ribbon ...................................................................................................................... 2-3 File Tab ............................................................................................................................................... 2-4 View Tab ............................................................................................................................................. 2-6 Actions Tab ......................................................................................................................................... 2-8 Tools Tab .......................................................................................................................................... 2-10 Data Transfer Tab ............................................................................................................................. 2-11 Administrative Tab ............................................................................................................................ 2-12 Window Tab ...................................................................................................................................... 2-14 Help Tab ........................................................................................................................................... 2-15 Forms Manager Navigation Bar ........................................................................................................ 2-16 Forms Grid ........................................................................................................................................ 2-19 Search Panel .................................................................................................................................... 2-24 Forms Viewer ....................................................................................................................................... 2-30 Forms Viewer Title Bar ..................................................................................................................... 2-31 Forms Viewer Status Bar .................................................................................................................. 2-31 Forms Viewer Ribbon ....................................................................................................................... 2-31 Home Tab ......................................................................................................................................... 2-32 View Tab ........................................................................................................................................... 2-35 Actions Tab ....................................................................................................................................... 2-38 Help Tab ........................................................................................................................................... 2-40 Forms Viewer Navigation Bar ........................................................................................................... 2-41 Navigation Tree ................................................................................................................................. 2-43 Databar ............................................................................................................................................. 2-44 North Carolina Crash Report Form ................................................................................................... 2-45 i TraCS 10 User's Guide for Supervisors and Reporters Chapter 3: Completing and Submitting the NCCRF ................................................ 3-1 Starting TraCS ........................................................................................................................................ 3-1 Displaying Information about TraCS ...................................................................................................... 3-2 Creating a New Contact and NCCRF .................................................................................................... 3-3 Entering Data on the Form ..................................................................................................................... 3-5 Saving a Form ........................................................................................................................................ 3-5 Deleting a Form in TraCS ...................................................................................................................... 3-6 Deleting a Form on the Forms Manager ............................................................................................. 3-6 Deleting a Form on the Forms Viewer ................................................................................................ 3-6 Field Defaults ......................................................................................................................................... 3-7 Setting NCCRF Field Defaults ............................................................................................................ 3-7 Applying Field Defaults ....................................................................................................................... 3-8 Recurring Groups ................................................................................................................................... 3-9 Adding a Recurring Group .................................................................................................................. 3-9 Deleting a Recurring Group and Clearing Group Data ....................................................................... 3-9 Records Search.................................................................................................................................... 3-10 Searching for Driver Information (North Carolina Driver Licenses Only) .......................................... 3-10 Searching for Vehicle Registration Records (NC Registered Vehicles Only)................................... 3-14 Searching for Commercial Carrier Records ...................................................................................... 3-17 Using a GPS Device to Populate Latitude and Longitude Fields ......................................................... 3-20 Downloading GPS Driver and Setting Communication Port ............................................................. 3-20 Activating GPS on the Form ............................................................................................................. 3-23 Creating a Diagram .............................................................................................................................. 3-24 Drawing Requirements ..................................................................................................................... 3-25 Launching a Diagram Tool ................................................................................................................ 3-26 Set Easy Street Draw (ESD) Version in TraCS ................................................................................ 3-27 Entering a Narrative ............................................................................................................................. 3-28 Edit Contact Information ....................................................................................................................... 3-30 Officer’s Notes .....................................................................................................................................