West of Wales Shoreline Management Plan 2 Cardigan Bay and Ynys Enlli to the Great Orme Coastal Groups Appendix B Stakeholder Engagement November 2011 Final 9T9001 A COMPANY OF HASKONING UK LTD. COASTAL & RIVERS Rightwell House Bretton Peterborough PE3 8DW United Kingdom +44 (0)1733 334455 Telephone Fax [email protected] E-mail www.royalhaskoning.com Internet Document title West of Wales Shoreline Management Plan 2 Cardigan Bay and Ynys Enlli to the Great Orme Coastal Groups Sections Appendix B Stakeholder Engagement Document short title West of Wales SMP2 Status Final Date November 2011 Project name West of Wales SMP2 Project number 9T9001 Client Pembrokeshire County Council Reference 9T9001/RSection1v4/301164PBor Drafted by Gregor Guthrie and Victoria Clipsha Checked by Gregor Guthrie Date/initials check 11/11/11 Approved by Client Steering Group Date/initials approval 29/11/11 INTRODUCTION AND PROCESS Section 1 Section 2 Section 3 Introduction to the SMP. The Environmental The Background to the Plan . Principles Assessment Process. Historic and Current Perspective . Policy Definition . Sustainability Policy . The Process . Thematic Review Appendix A Appendix B SMP Development Stakeholder Engagement PLAN AND POLICY DEVELOPMENT Section 4 Appendix C Introduction Appendix E Coastal Processes . Approach to policy development Strategic Environmental . Division of the Coast Assessment (including Appendix D Theme Review and the Estuary Assessment Issues and Objective Evaluation and Scenario Testing) Appendix F Economic Assessment Coastal A Coastal B Coastal C St Ann’s Head to Strumble Head Strumble Head to New Quay Head New Quay Head to Sarn Gynfelyn (PDZs 1, 2 & 3) (PDZs 4, 5 & 6) (PDZs 7, 8 & 9) Description Description Description Coastal Process Summary Coastal Process Summary Coastal Process Summary Baseline Scenarios Baseline Scenarios Baseline Scenarios Discussion Discussion Discussion Management Summary Management Summary Management Summary Coastal D Coastal E Coastal F Sarn Gynfelyn to Trwyn Cilan Trwyn Cilan to Carreg Ddu Menai Strait and Conwy (PDZs 10, 11, 12 & 13) (PDZ 14) (PDZS 15, 16 & 20) Description Description Description Coastal Process Summary Coastal Process Summary Coastal Process Summary Baseline Scenarios Baseline Scenarios Baseline Scenarios Discussion Discussion Discussion Management Summary Management Summary Management Summary Coastal G Appendix G Ynys Mon (excluding the Menai Strait) Appendix H Habitats Regulation (PDZs 17, 18 & 19) Water Framework Assessment . Description Directive (WFD) . Coastal Process Summary . Baseline Scenarios . Discussion . Management Summary OVERVIEW Section 5 Section 6 Overview of the Plan Summary and comparison of policy Section 7 Action Plan West of Wales SMP2 9T9001/RSection1v4/301164PBor Final November 2011 West of Wales SMP2 9T9001/RSection1v4/301164PBor Final November 2011 CONTENTS Page B1 INTRODUCTION 1 B1.1 Stakeholder Engagement 1 B1.2 Representation 2 B2 INITIAL CONSULTATION (STAGE 1) 7 B2.1 Review and Development Procedure 7 B2.2 Stakeholder Engagement Materials 8 B2.3 Initial Questionnaire 11 B3 CONSULTATION ON DRAFT SMP (STAGE 4) 19 B3.1 Review and Development Procedure 19 B3.2 Stakeholder Engagement Responses 20 B3.2.1 Introduction 20 B3.2.2 Overview of Key Themes 20 B4 NATIONAL SMP QUALITY REVIEW PANEL 22 B4.1 Review Panel Comments 22 West of Wales SMP2 9T9001/RSection1v4/301164PBor Final November 2011 B1 INTRODUCTION B1.1 Stakeholder Engagement This appendix outlines the stakeholder consultation strategy for the development of the SMP and details how stakeholder involvement was achieved at each stage of the plan preparation. Stakeholder engagement strategies are a new label for consultation. When a plan is to be developed the Government is keen to ensure that the public (individual or organisation) is consulted and that their views are properly recorded and addressed. Consultation is a process of listening to views and receiving information and data leading to the development of policy which is then open to further comment by consultation before the policies are confirmed. Stakeholder consultation has played an integral role in the development of the shoreline management policies. Each authority organised the stakeholder consultation throughout the SMP development with the assistance of Royal Haskoning. The stakeholder group comprised representatives from groups with local, regional and national interest, in addition to site specific interests. Such a group was selected to try to achieve a ‘holistic’ consultation approach, taking consideration of all interests in the coast: The VISION is: The SMP Project Management Sub-Group’s vision is to gain a consensus among stakeholders by allowing them to help shape the process. To attain this vision, the sub-group will ensure that all stakeholders, either with an interest in the preparation of the SMP2, or affected by the policies produced (including agencies, authorities, organisations and private persons), are considered in the consultation process. The objectives of the Stakeholder Engagement Strategy are to: 1. Improve and build upon the existing information base by accessing information held by stakeholders; 2. Develop consensus and to increase SMP legitimacy; 3. Improve decision making, validate approaches, enable scrutiny and testing; 4. Resolve differences early; 5. Extend stakeholder understanding of SMPs; 6. Establish links and networks useful to SMP2 implementation. One aspect to be addressed in the production of the SMP is the means of engaging stakeholders to improve the efficiency and effectiveness of their involvement and to avoid disputes. Dependant upon the local issues and organisations involved, it is sensible that different groups will be invited to engage in the process in different ways. In recognition of this, four basic stakeholder groups were identified, together with the methods of involving each group. These groups are: Project Management Sub-Group; Elected Members; Key Stakeholders; Other Stakeholders. West of Wales SMP2 9T9001/RSection1v4/301164PBor Final -Appendix B. 1 - November 2011 The four groups facilitate varying degrees of stakeholder involvement in the development of the SMP offering differing levels of influence that stakeholders can exert in influencing the outcome. B1.2 Representation Project Management Sub-Group (PMG) The Sub-Group has overall responsibility for the delivery of the SMP. They initiated the SMP development process, undertaking or overseeing any scoping tasks required, procuring technical inputs required to complete the SMP, and managing the development and adoption processes. The PMG represent the principle operating authorities within the SMP area. The operating authorities of the Coastal Groups are Ceredigion County Council, Conwy County Borough Council, Gwynedd Council, Isle of Anglesey County Council and Pembrokeshire County Council. Other members are The Countryside Council for Wales, The Environment Agency Wales, Pembrokeshire Coast National Park Authority, Snowdonia National Park Authority, Cambria Archaeology, Gwynedd Archaeology, The Royal Commission for Ancient and Historic Monuments in Wales, CADW, the Country Land and Business Association, the Welsh Assembly Government, Network Rail and The National Trust. As such representatives cover the key disciplines of engineering, planning and conservation. Elected Members Forum The involvement of Elected Members in the process of SMP development reflects the “Cabinet” style approach to decision making operating in many local authorities. Politicians have been involved from the beginning, aiming to ensure that the policies will be acceptable to the local authorities. Due to the size of the SMP area it has not been practical to have meetings on a frequent basis of the Elected Members Forum. Two principle meetings have been held: - 9th July 2009; - 8th July 2010. A further meeting will be held during the formal consultation period. All authorities have undertaken consultation internally during the SMP process. Key Stakeholder Groups The Key Stakeholder Groups (KSG) have acted as focal points for discussion and consultation through development of the SMP. As with the Elected Members Forum it has not been possible to arrange a single meeting for this group and Key Stakeholders were identified by individual authorities and have been kept informed through the West of Wales Web site. The membership of the groups provide representation of the primary interests within the plan frontages, ensuring consideration of all interests during review of issues in the early stages of the process. Stakeholder representatives have typically included: - County Councils, also represented on the PMG; - Community Councils; - Residential Interest Groups and special interest groups; West of Wales SMP2 9T9001/RSection1v4/301164PBor Final -Appendix B. 2 - November 2011 - Commercial interests; - Conservation bodies, also represented on the PMG; - Recreational groups; - Cultural and historic interest groups, also represented on the PMG. The full list of consultees is set out in tabular form below. Partner Organisations Organisation Remit Ceredigion County Council Environmental Projects Manager Ceredigion County Council Principal Planning Officer Ceredigion County Council Assistant Director Engineering Ceredigion County Council Procurement and Finance Manager Ceredigion County Council Ecologist/LBAP Officer Ceredigion County Council Forward Planning Officer Ceredigion County Council Cardigan Bay SAC Officer Gwynedd