NOTICE OF A REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE OLIVENHAIN MUNICIPAL WATER DISTRICT 1966 Olivenhain Road, Encinitas, CA 92024 Tel: (760) 753-6466 • Fax: (760) 753-5640 VIA TELECONFERENCE ONLY Pursuant to AB3035, effective January 1, 2003, any person who requires a disability related modification or accommodation in order to participate in a public meeting shall make such a request in writing to Stephanie Kaufmann, Executive Secretary, for immediate consideration. DATE: WEDNESDAY, OCTOBER 14, 2020 TIME: 4:00 P.M. PLACE: Remote Regular Meeting VIA TELECONFERENCE ONLY Pursuant to the State of California Executive Order N-35-20, and in the interest of public health, OMWD is temporarily taking actions to mitigate the COVID-19 pandemic by holding Board Meetings electronically or by teleconference. The Boardroom will not be open to the public for this meeting. To join this meeting via phone, please dial: (669) 900-9128 or (346) 248-7799 Meeting ID: 914 8480 1481 and Password: 758077 Public Participation/Comment: Members of the public can participate in the meeting by emailing your speaker slip on an agenda item to the Board Secretary at [email protected] by 3:00 P.M. the day of the meeting. The subject line of your email should clearly state the item number you are commenting on and should include your name and phone number to ensure you are called on and have the opportunity to comment. All comments will be emailed to the Board of Directors. NOTE: ITEMS ON THE AGENDA MAY BE TAKEN OUT OF SEQUENTIAL ORDER AS THEIR PRIORITY IS DETERMINED BY THE BOARD OF DIRECTORS 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. DETERMINATION OF A QUORUM 5. ADOPTION OF AGENDA Olivenhain Municipal Water District Agenda – October 14, 2020 Page 2 of 4 6. PERSONAL APPEARANCES AND PUBLIC COMMENTS 7. PRESENTATION OF AWARDS AND HONORABLE MENTIONS Presentation of awards and honorable mentions will be presented at a later date 8. CONSIDER APPROVAL OF THE MINUTES OF THE SEPTEMBER 9, 2020 REGULAR BOARD OF DIRECTORS MEETING 9. CONSENT CALENDAR NOTE: ANY ITEM MAY BE REMOVED FROM THE CONSENT CALENDAR FOR DISCUSSION C-a CONSIDER ADOPTION OF A MOTION APPROVING THE PAYMENT OF LISTED WARRANTS FROM THE DISTRICT’S REVOLVING AND REGULAR ACCOUNTS; LISTED TRANSFERS OF FUNDS; AND REIMBURSEMENT OF EXPENSES TO BOARD MEMBERS AND STAFF C-b CONSIDER ACCEPTANCE OF THE 504 WHISPER WIND DRIVE WATER SERVICE INSTALL PROJECT (RANDY GREENSLATE) INTO THE DISTRICT’S SYSTEM AND ORDER A NOTICE OF COMPLETION FILED C-c CONSIDER A RESOLUTION AUTHORIZING THE APPLICATION FOR FUNDING FROM THE COUNTY OF SAN DIEGO’S “COMMUNITY DEVELOPMENT BLOCK GRANT” C-d CONSIDER ADOPTION OF A RESOLUTION RECOGNIZING THE ANNUAL NATIONAL DAY OF ADVOCACY, “IMAGINE A DAY WITHOUT WATER,” BEING HELD ON OCTOBER 21, 2020 10. CONSIDER THE CALENDAR FOR THE 2021 OLIVENHAIN MUNICIPAL WATER DISTRICT’S BOARD MEETINGS 11. CONSIDER ADOPTION OF AN ORDINANCE AMENDING OLIVENHAIN MUNICIPAL WATER DISTRICT’S ADMINISTRATIVE AND ETHICS CODE (Article 8—Water Rates and Charges and Article 9—Rules Relating to Customer Accounts) 12. CONSIDER INFORMATIONAL REPORT ON WATER SUPPLY CONDITIONS AND LONG-TERM WATER USE EFFICIENCY LEGISLATION 13. REVIEW GENERAL MANAGER’S DECLARATION OF 4S WATER RECLAMATION FACILITY AND CIELO PUMP STATION ENERNOC CONTROLS REMOVAL AND CIELO PUMP STATION AUTOMATIC TRANSFER SWITCH REPLACEMENT AS AN EMERGENCY PROJECT IN ACCORDANCE WITH CALIFORNIA PUBLIC CONTRACT CODE SECTION 1102, INCLUDING APPROVAL OF A CONTRACT WITH GLOBAL POWER GROUP INCORPORATED FOR AN AMOUNT NOT TO EXCEED $135,000, APPROPRIATION OF $150,000 TO THE PROJECT BUDGET, AND AUTHORIZATION OF THE GENERAL MANAGER TO SIGN ON BEHALF OF THE DISTRICT Olivenhain Municipal Water District Agenda – October 14, 2020 Page 3 of 4 14. CONSIDER APPROVAL OF A CONTRACT WITH REBUILD-IT SERVICES GROUP, LLC IN THE AMOUNT OF $99,208 FOR THE 4S WATER RECLAMATION FACILITY CLARIFIER DRIVES REPLACEMENT PROJECT AND AUTHORIZE THE GENERAL MANAGER TO SIGN ON BEHALF OF THE DISTRICT 15. CONSIDER A STATUS UPDATE ON THE NEW AND REMODELED OPERATIONS AND ADMINISTRATION FACILITIES PROJECT AND APPROVAL OF CHANGE ORDERS NO. 8 AND 9 IN THE AMOUNT OF $58,206 TO KEETON CONSTRUCTION COMPANY, INC. AND AUTHORIZE THE GENERAL MANAGER TO SIGN ON BEHALF OF THE DISTRICT 16. CONSIDER ANNUAL OBJECTIVES AND TIGER TEAM STATUS REPORT 17. CONSIDER UPDATE ON THE GENERAL MANAGER’S DECLARED COVID-19 EMERGENCY 18. INFORMATIONAL REPORTS A. PRESIDENT B. GENERAL MANAGER - CONSIDER CUSTOMER LEAK ADJUSTMENT APPEAL C. CONSULTING ENGINEER D. GENERAL COUNSEL E. SAN DIEGO COUNTY WATER AUTHORITY REPRESENTATIVE F. LEGISLATIVE G. TWELVE MONTH CALENDAR / OTHER MEETINGS / REPORTS BY BOARD MEMBERS PER AB 1234 19. CORRESPONDENCE 20. AUTHORIZATION TO ATTEND UPCOMING MEETINGS / CONFERENCES / SEMINARS 21. FUTURE AGENDA ITEMS 22. CONSIDER PUBLIC COMMENTS 23. CLOSED SESSION A) CONSIDER LITIGATION – LYNXT ENTERPRISES, LLC VS. PARS SORRENTO VALLEY SCIENCE PARK 1, LP [PURSUANT TO GOVERNMENT CODE SECTION 54956.9] • Additional Facts: OMWD was served a complaint as a nominal defendant. B) CONSIDER CLAIM – HILLSIDE PATIO HOMES HOA [PURSUANT TO GOVERNMENT CODE SECTION 54956.9] • Additional Facts: Claim received on August 17, 2020. Claim rejected on September 9, 2020. C) CONSIDER CLAIM – SILVERWOOD RESIDENCE [PURSUANT TO GOVERNMENT CODE SECTION 54956.9] • Additional Facts: Claim received on September 10, 2020. D) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION – ONE CASE [PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2)] Olivenhain Municipal Water District Agenda – October 14, 2020 Page 4 of 4 E) CONSIDER GENERAL MANAGER REVIEW [PURSUANT TO GOVERNMENT CODE SECTION 54957] • Additional Facts: Receive packet; full review and compensation discussion to be held on November 18, 2020. 24. OPEN SESSION 25. ADJOURNMENT Memo To: Board of Directors From: Stephanie Kaufmann, Executive Secretary Via: Kimberly A. Thorner, General Manager Subject: BOARD MEETING MINUTES Draft minutes of the most recently held Board of Directors meeting will be provided separately. Following Board approval, the minutes will be posted on the District’s website. Agenda Item C -a Memo Date: October 14, 2020 To: Olivenhain Municipal Water District Board of Directors From: Rainy Selamat, Finance Manager Via: Kimberly Thorner, General Manager Subject: CONSIDER ADOPTION OF A MOTION APPROVING THE PAYMENT OF LISTED WARRANTS FROM THE DISTRICT’S REVOLVING AND REGULAR ACCOUNTS; LISTED TRANSFERS OF FUNDS; AND REIMBURSEMENT OF EXPENSES TO BOARD MEMBERS AND STAFF The following monthly financial reports are enclosed for review and approval by the Board of Directors: • September 2020 Summary of payment of listed warrants from the District’s checking account and listed transfer of funds. • September 2020 Monthly Summary of Reimbursement Expenses to Board Members and Staff. June, July, August, and September 2020 Monthly Investment Reports will be available for review and approval by the Board after the fiscal year 2019/20 financial audit is completed in October 2020. Olivenhain Municipal Water District Proposed Motions for October 14, 2020 Board of Directors Meeting September 2020 Activities California Bank and Trust Regular Account warrants 026462 to 026742 $ 2,128,288.21 9/3/2020 ACH Payments - Payroll and VEBA 197,934.18 9/16/2020 Wire - SDCWA - Monthly Purchased Water Payment 2,843,445.22 9/17/2020 ACH Payments - Payroll and VEBA 201,886.29 9/23/2020 ACH Payments - ACWA JPIA - Health Insurance 125,259.80 9/29/2020 ACH Payment - 2015A Bond Payment 198,000.00 9/29/2020 ACH Payment - 2016A Bond Payment 81,000.00 9/29/2020 ACH Payment - 2018A Bond Payment 53,300.00 $ 5,829,113.70 Approved: For Board Consideration and Approval Olivenhain Olivenhain Municipal Water District September 2020 Warrant List Multiple Number Date Name Amount Inv Reference Invoices? 026462 9/2/2020 4S Ranch Gasoline & Car Wash 279.99 WWTP GASOLINE 026463 9/2/2020 Ababa Bolt Inc 21.33 SUPPLIES 026464 9/2/2020 AG Tech Llc 1,886.52 WWTP BIOSOLIDS DISPOSAL SVCS 026465 9/2/2020 Alfa Laval Inc. 619.50 WWTP SUPPLIES 026466 9/2/2020 Allied Electronics 338.02 WTP SUPPLIES Yes 026467 9/2/2020 Amazon Capital Services, Inc. 638.78 SUPPLIES (A2YSN8Z5BAMT27) Yes 026468 9/2/2020 American Messaging 98.46 L1072035UI 026469 9/2/2020 AT & T 22.02 9391056607 026470 9/2/2020 Aztec Landscaping, Inc. 11,323.00 LANDSCAPE MAINTENANCE Yes 026471 9/2/2020 Boot World Inc 3,781.55 Safety Boots Yes 026472 9/2/2020 California State Disbursement Unit 123.23 ED100514-9/3/2020 026473 9/2/2020 CalPERS 700.00 GASB-68 REPORTS & SCHEDULES 026474 9/2/2020 Cass Construction, Inc. dba 4,443.61 RETENTION Yes 026475 9/2/2020 Castro, Mark Lance 50.00 5 YEAR SERVICE AWARD 026476 9/2/2020 CDW Government Inc 8,770.69 SUPPLIES Yes 026477 9/2/2020 Cintas First Aid & Safety 203.24 WWTP FIRST AID SUPPLIES 026478 9/2/2020 City Treasurer 22,959.65 7/20 28.79 AF RECYCLED WATER 026479 9/2/2020 Cathy Collier 250.00 25 YEAR SERVICE AWARD 026480 9/2/2020 Core & Main LP 13,173.31 Clow 2060 Residential Hydrant Yes 026481 9/2/2020 D-Max Engineering, Inc. 2,877.00 FOG inspection services (food service) Yes 026482 9/2/2020 Datel Systems Inc 94.35 COMPUTER SUPPLIES 026483 9/2/2020 DLM Engineering Inc 1,850.00 CONSULTING SERVICES Yes 026484 9/2/2020 Edco Waste & Recycling 143.23 25-4A 706676 026485 9/2/2020 Encinitas Ford 280.92 SHOP SUPPLIES Yes 026486 9/2/2020 Federal Express Corp 864.05 SHIPPING CHARGES Yes 026487 9/2/2020 G. Briest Consulting, Inc. 3,229.94 CONSULTING SERVICES Yes 026488 9/2/2020 Global Power Group Inc 588.75 NBHD #1 PREVENT MAINT SVCS 026489 9/2/2020 Hanson Aggregates Inc 443.83 MATERIAL Yes 026490 9/2/2020 Hasa 4,370.99 WWTP CHEMICALS 026491 9/2/2020 IKG Environmental 4,417.50 Groundwater monitoring, data reduction, and reporting Yes 026492 9/2/2020 Infosend 10,356.39 WATER BILL STATEMENT Yes 026493 9/2/2020 Infrastructure Engineering Corporation 3,640.50 Additional surveying services Yes 026494 9/2/2020 Insight Public Sector, Inc.