CITY OF QUESNEL AGENDA QUESNEL MUNICIPAL COUNCIL REGULAR MEETING NO. 19 COUNCIL CHAMBERS - CITY HALL June 22, 2015 7:00 P.M. Page A. CALL TO ORDER - Mayor Bob Simpson B. APPROVAL OF AGENDA: C. ADOPTION OF REGULAR MINUTES: 4 - 10 1) Adopt Regular Meeting Minutes of June 15, 2015 D. PRESENTATIONS: 1) Employee Retirement Presentation 2) Long Term Service Awards E. MOVE INTO COMMITTEE OF THE WHOLE - Acting Mayor Ron Paull F. DELEGATION: 11 - 81 1) Quesnel Regional Airport Business Plan - Pat Maloney, Dillon Consulting G. CITY STAFF REPORTS: H. MOVE INTO REGULAR MEETING OF COUNCIL: I. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS: J. ITEMS ARISING FROM COMMITTEE OF WHOLE MEETING: K. UNFINISHED BUSINESS: Page 1 of 142 REGULAR COUNCIL AGENDA JUNE 22, 2015 Page L. COMMITTEE REPORTS: 82 - 85 1) Policy and Bylaw Review Committee - Minutes of May 28, 2015 86 - 88 2) Museum and Heritage Commission Meeting Minutes of June 10, 2015 (No Recommendations) M. COUNCIL REPORTS AND DISCUSSION ITEMS: 89 - 92 1) Council Report #C31/15 - Policy and Bylaw Review - Time Sensitive Recommendation - Smoking Regulation Bylaw - Councillor Paull to Discuss 93 - 108 2) Council Report #32/15 - Canada Post - Transitioning Quesnel to Community Mailboxes - Mayor Simpson to Discuss 3) Council Report #C29B/15 - Pay-Parking at North Cariboo Community Campus - Mayor Simpson to Report (Attach as a Late Agenda Item) N. CITY STAFF REPORTS: 109 - 132 1) Administration Report #53/15 - City of Quesnel 2014 Annual Report - City Manager Johnson to Report 133 - 134 2) Administration Report #57/15 - Lease Renewal/Residential Garbage Truck Storage - Director Thomas to Report O. COUNCIL INFORMATION PACKAGE: 135 1) Receive Council Information Package - Issue #15 P. CORRESPONDENCE: 136 - 137 1) Billy Barker Days Society - Request for Road Closures for Parade 138 2) SkyFest International Airshow - Request to Use Sidewalk or Spirit Square Q. BYLAWS: 139 - 140 1) Bylaw 1746 - OCP Amendment (309 Lewis Drive) - Final Adoption 141 - 142 2) Bylaw 1747 - Zoning Amendment (309 Lewis Drive) - Final Adoption 3) Bylaw 1767 - Smoking Regulations - First Reading (See Agenda Item M.1 for Bylaw) R. NEW BUSINESS: S. INFORMATION AND QUESTION PERIOD: Page 2 of 142 REGULAR COUNCIL AGENDA JUNE 22, 2015 Page 1) Changes to Upcoming Meeting Schedule 2) Changes to Committee Appointments 3) Gallery Questions T. ADJOURNMENT: Page 3 of 142 MEETING NO. 18 A Regular Meeting of the Municipal Council of the City of Quesnel was held on the 15th day of June, 2015 commencing at 7:00 p.m. at City Hall Council Chambers. Present: Mayor Bob Simpson and Councillors Ed Coleman, Ron Paull, Laurey-Anne Roodenburg and Sushil Thapar Regrets: Councillor John Brisco and Scott Elliott Staff Members in Attendance: City Manager Byron Johnson, Deputy City Manager/Director of Corporate and Financial Services Kari Bolton, Director of Community Services Jeff Norburn, Director of Development Services Tanya Turner and Deputy Corporate Administrator Gina Albers There was one member of the media in attendance and approximately ten members present in the gallery for portions of the meeting. A. CALL TO ORDER - MAYOR BOB SIMPSON Mayor Simpson called the meeting to order at 7:03 p.m. B. APPROVAL OF AGENDA: 15-18-395 MOVED Councillor Thapar, Seconded Councillor Paull and resolved: THAT Council approves the June 15, 2015 Regular Meeting of Council Agenda as presented. CARRIED C. ADOPTION OF REGULAR MINUTES: C.1) Adopt Regular Council Meeting Minutes of June 1, 2015 15-18-396 MOVED Councillor Thapar, Seconded Councillor Roodenburg and resolved: THAT Council approves the June 1, 2015 Regular Meeting of Council Meeting Minutes. CARRIED D. PRESENTATIONS: E. MOVE INTO COMMITTEE OF THE WHOLE - ACTING MAYOR RON PAULL F. DELEGATIONS: F.1) Quesnel-Shiraoi Twinning Society - Tomoko Arisue - President. Gary Sull - Vice President and Brad Powell - Director Through Council questions, Mr. Brad Powell, Director, confirmed the following: historical information is being compiled that will assist with past membership statistics; 2015 membership is approximately 65; the Society has applied for cultural exchange grants in the past through the Quesnel and District Community Arts Council and the Quesnel and District Chamber of Commerce; Adopt Regular Meeting Minutes of June 15, 2015 Page 4 of 142 Meeting No. 18 2 June 15, 2015 will consider researching cultural exchange grants through the Japanese Embassy as well as contacting the dedicated grant-writer, Rhonda Gutoski of Quesnel Community and Economic Development Corporation; the loss of the weekly Sunshine Rotary Club rental has greatly affected the rental revenue of Shiraoi House; and the insurance expense is for Directors liability insurance and contents insurance of the facility. Various members of Council thanked the Quesnel-Shiraoi Twinning Society for their presentation, continued hard work and for engagement of the Japanese culture in our community. (Agenda Items P.5 and P.6 discussed here.) G. CITY STAFF REPORTS: H. MOVE INTO REGULAR MEETING OF COUNCIL: I. ITEMS ARISING FROM PREVIOUS SPECIAL CLOSED MEETINGS: J. ITEMS ARISING FROM COMMITTEE OF WHOLE MEETING: K. UNFINISHED BUSINESS: L. COMMITTEE REPORTS: L.1) Executive Committee Minutes of May 11, 2015 - Councillor Roodenburg to Report (No Recommendations) 15-18-397 MOVED Councillor Paull, Seconded Councillor Thapar and resolved: THAT Council receives the May 11, 2015 Executive Committee Meeting Minutes. CARRIED L.2) Quesnel Community and Economic Development Corporation Annual General Meeting Minutes and Regular Interim Meeting Minutes of May, 11 2015 - Mayor Simpson to Report (No Recommendations) 15-18-398 MOVED Councillor Roodenburg, Seconded Councillor Coleman and resolved: THAT Council receives the Quesnel Community and Economic Development Corporation Annual General Meeting Minutes and the Regular Interim Meeting both of which were held on May 11, 2015. CARRIED L.3) Financial Sustainability and Audit Committee - Minutes of May 21, 2015 - Mayor Simpson to Report 15-18-399 MOVED Councillor Paull, Seconded Councillor Thapar and resolved: THAT Council approves the Financial Sustainability and Audit Committee recommendation to approve the Council Budget Monitoring Policy CF-6 as presented. CARRIED 15-18-400 MOVED Councillor Thapar, Seconded Councillor Paull and resolved: THAT Council approves the Financial Sustainability and Audit Committee recommendation that, if required, an additional $31,000 be allocated from surplus for the Storm Water Project at Lebourdais Park. CARRIED Adopt Regular Meeting Minutes of June 15, 2015 Page 5 of 142 Meeting No. 18 3 June 15, 2015 15-18-401 MOVED Councillor Thapar, Seconded Councillor Paull and resolved: THAT Council receives the May 21, 2015 Financial Sustainability and Audit Committee Meeting Minutes. CARRIED M. COUNCIL REPORTS AND DISCUSSION ITEMS: M.1) Union of British Columbia Municipalities - Annual Convention - Strategic Framework - Mayor Simpson to Report Along with presenting the debriefing document in advance to the Deputy Ministers, as per the Resolution #15-18-402 denoted below, Council discussed the following topics to be considered when booking Ministerial appointments for the Union of British Columbia Municipalities Annual Convention: Ministry of Transportation and Infrastructure - West Quesnel Land Stability Project - Highway 97 improvements, bypass and general safety - Link to New Gold (located approximately 100 kms west of the City) - Purden Lake road circle routes for tourism, including the necessary bridges. - Moffat Bridge and Johnson Bridge links to arterial Highway 97 Ministry of Forests, Lands and Natural Resource Operations - Community Forest update and as a support for tourism and heritage Ministry of Jobs, Tourism and Skills Training - Transitioning support Ministry of Education - School facilities and education budget Ministry of Advanced Education, Innovation and Technology - College of New Caledonia/Quesnel campus - restructuring - University of Northern British Columbia/Quesnel campus - nursing program Ministry of Health - Medical Professionals Recruitment/Retention 15-18-402 MOVED Councillor Thapar, Seconded Councillor Roodenburg and resolved: THAT Council approves the implementation of a strategic and integrated approach for the Minister meetings at the Union of British Columbia Municipalities (“UBCM”) Annual Convention by creating a background document that: 1. outlines the transition Quesnel is going through and the pressures we face; 2. describes the vision we have for our community; 3. details the concerted actions Council has taken, and intends to take, to proactively manage through this transition period; 4. documents the partnerships we are forming with key stakeholders (Quesnel School District #28, Northern Health Authority, First Nations, Business and Industry, etc.); 5. clearly describes the partnership opportunities Council desires to have with the Province; and 6. makes specific requests of specific Ministers and the Premier within the context of our broader, proactive, partnership framework. CARRIED N. CITY STAFF REPORTS: Adopt Regular Meeting Minutes of June 15, 2015 Page 6 of 142 Meeting No. 18 4 June 15, 2015 N.1) Administration Report #54/15 - Theatre Fund - Director Bolton to Report 15-18-403 MOVED Councillor Paull, Seconded Councillor Roodenburg and resolved: THAT Council receives Administration Report #54/2015 and attached letter of correspondence from the Quesnel & District Community Arts Council, regarding the development of a statutory reserve