The Ophthalmic Coding Series _____________________ Neuro-Ophthalmology Coding Module _____________________ 2011 Neuro-Ophthalmology Coding Module THE OPHTHALMIC2011 CODING SERIES Neuro-Ophthalmology Coding Module AUTHOR The following author has indicated she has no financial interest or relationships relevant to this activity: Sue J. Vicchrilli, COT, OCS, Academy Coding Executive The following Course Directors and American Academy of Ophthalmology Staff have indicated they have no financial interest or relationships relevant to this activity: Course Directors Sue Vicchrilli, COT, OCS and Michael X. Repka, MD, OCS, Secretary for Federal Affairs Staff Project Managers Janine Barth and Peggy Coakley Administrative Support Kim M. Ross, OCS, CPC, Janine Barth, Barbara Solomon, Jacob Coverstone Disclaimer and Limitation of Liability: All information provided by the American Academy of Ophthalmology, its employees, agents, or representatives who participate in the Academy’s coding service is based on information deemed to be as current and reliable as reasonably possible. The Academy does not provide legal or accounting services or advice, and you should seek legal and/or accounting advice if appropriate to your situation. Coding is a complicated process involving continually changing rules and the application of judgment to factual situations. The Academy does not guarantee or warrant that either public or private payers will agree with the Academy’s information or recommendations. The Academy shall not be liable to you or any other party to any extent whatsoever for errors in, or omissions from any such information provided by the Academy, its employees, agents or representatives. The Academy’s sole liability for any claim connected to its provision of coding information or services shall be limited to the amount paid by you to the Academy for the information or coding service. © 2011 American Academy of Ophthalmology CPT® is a trademark of the American Medical Association Neuro-Ophthalmology Coding Module THE OPHTHALMIC2011 CODING SERIES Target Audience The primary target audience for this activity is practicing ophthalmologists, practice administrators, technicians and billing staff working in an Ophthalmology practice across a variety of settings. NOTE: BEFORE BEGINNING THIS ACTIVITY Pre- and Post-Test Requirements for Claiming CME and CEU Credit s All participants must complete an on-line pre-test before beginning this module to assess baseline knowledge for this activity. s All participants must complete an on-line post-test and the course evaluation form to receive the appropriate CME or CEU credit for this activity. s A score of 80% or greater must be achieved to be eligible for CME and CEU credit. To access the on-line pre and post test visit: www.aao.org/aaoesite/ocs14.cfm CME Credit Reporting Statement The American Academy of Ophthalmology is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians. The American Academy of Ophthalmology designates this educational activity for a maximum of 1.0 AMA PRA Category 1 Credits™. Physicians should only claim credit commensurate with the extent of their participation in the activity. JCAHPO CE Credit Reporting This course has been approved for 1.0 JCAPHO “Group A” CE credits. AAPC — American Academy of Professional Coders Continuing Education Information The AAPC will accept a certificate reporting AMA PRA Category 1 Credits™. The certificate will give the total CMEs possible for the offering. Coders are advised to claim only the actual hours they were present during the education. From your AAPC home page open up your CEU Tracker; select “ADD CEU”; select “No” indicating you do not have an Index number and then enter in the requested information. You will need to submit supporting documents ONLY if you are requested to for verification purposes. Keep your supporting documents for six months as the AAPC may randomly select you for CEU verification. Please keep any certificate earned in your own personal file. JCAHPO, AAPC, and AAOE do not retain records of CE credits earned. Learning Objectives — Neuro-Ophthalmology Coding Module Upon completion of this self study course, the participant will be able to: 1. Identify and implement Medicare rules and regulations that apply to their practice. 2. Identify and discuss the appropriate billing for Botox injections. 3. Discuss the appropriate coding for a biopsy of an extraocular muscle. 4. Discuss the appropriate documentation for neuro-ophthalmology and neurological exams. Updates to this coding module made throughout the year may be found at www.aao.org/aaoesite/ocs14.cfm Questions or comment about this module should be sent to [email protected]. CME and CEU credit for this module is valid from January 1, 2011 through December 31, 2011 1 Neuro-Ophthalmology Coding Module THE OPHTHALMIC2011 CODING SERIES Introduction Elements of Examination: Neurological Examination The evaluation of patients who have neuro-ophthalmology Body System Elements of Examination problems is usually one of the most time-consuming exam- Constitutional Measurement of any three of the following inations an ophthalmologist faces. The patient’s medical seven vital signs: history is typically very complex and more involved than 1. sitting or standing blood pressure the general ophthalmology patient and needs careful 2. supine blood pressure detailing. The examination requires more time for careful 3. pulse and rate regularity evaluation of sensorimotor problems, visual fields, and the 4. respiration optic nerves. Commonly, additional time and testing, 5. temperature including Tensilon testing and a partial neurological ex- 6. height amination, are necessary to try to come to a reasonable 7. weight differential diagnosis. After the ophthalmologist has com- Eyes General appearance of patient pleted the examination, more time is usually necessary to Ophthalmoscopic examination of optic discs (e.g., size, C/D ratio, appearance) and determine if additional tests are needed (such as CT, MRI, posterior segments carotid duplex), to arrange for those tests, and to discuss (e.g., vessel changes, exudates, hemorrhages) the findings with the patient and the patient’s family. Musculoskeletal Examination of gait and station Proper coding is required for the ophthalmologist to Assessment of motor function including muscle receive appropriate reimbursement for the additional strength in upper and lower extremities (e.g., flaccid, cog wheel, spastic) with notation testing and time spent on these complex cases. The of any atrophy or abnormal movements aim of this module is to direct the ophthalmologist or (e.g., fasciculation, tardive dyskinesia) neuro-ophthalmologist to the applicable billing codes Neurological Orientation to time, place, and person so that such claims will be ade quately compensated Recent and remote memory and less likely to be denied. Attention span and concentration Language (e.g., naming objects, repeating phrases, spontaneous speech) Office Examinations Fund of knowledge (e.g., awareness of current events, past history, vocabulary) When providing Evaluation & Management (E&M) services Test the following cranial nerves (99XXX), consider using the exam elements for the neuro- 2nd cranial nerve: visual acuity, visual fields, logical examination instead of the eye examination. They fundi may be a closer “fit” to the actual exam performed by the 3rd, 4th, and 6th cranial nerves: pupils, eye movements neuro-ophthalmologist. 5th cranial nerve: facial sensation, Neurology and eye examination documentation require corneal reflexes all the elements of the E&M history and medical decision 7th cranial nerve: facial symmetry, strength making. 8th cranial nerve: hearing with tuning fork, whispered voice and/or finger rub 9th cranial nerve: spontaneous or reflex palate movement 11th cranial nerve: shoulder shrug strength 12th cranial nerve: tongue protrusion Examination of sensation by touch, pin, vibration, proprioception Examination of deep tendon reflexes in upper and lower extremities with notation of pathological reflexes Test coordination: finger/nose, heel/knee/shin, rapid alternating movements in the upper and lower extremities, evaluation of fine motor coordination in younger children 2 Neuro-Ophthalmology Coding Module THE OPHTHALMIC2011 CODING SERIES Elements of Examination: Ocular Examination The chart notation might read: I spent ___ minutes with the patient. More than half of Visual Acuity Gross Visual Fields that time was spent providing counseling and coordination EOMs Conjunctiva Motility Bulbar of care. Alignment Palpebral I spent ___ minutes with the patient. More than half of that Ocular adnexa Pupils and iris time was spent discussing her diagnosis and treatment. Lids Size Lacrimal gland Shape I spent ___ minutes with the patient. I spent half of that Lacrimal drainage Direct and consensual reactions time counseling her about her diagnosis and the impor- Orbits Morphology tance of taking her medication. Preauricular nodes Cornea (slit lamp) Anterior chamber (slit lamp) Typical Total Physician Face -to-Face Time With New Patient Tear firm Depth Epithelium Cells 10 minutes 99201 Stroma Flare 20 minutes 99202 Endothelium Lens Intraocular pressure 30 minutes 99203 Clarity Credit is given if it is noted that IOP 45 minutes 99204 Anterior capsule measurement was deferred due to trauma, Posterior capsule infection, or poor concentration 60 minutes 99205 Cortex Nucleus Typical Total Physician