1. Caption Page of Pages SOLICITATION, OFFER, AND AWARD DOC Offender Management System 1 93 2. Contract Number 3. Solicitation Number 4. Type of Solicitation 5. Date Issued 6. Type of Market Sealed Bid (IFB) Open Sealed Proposals (RFP) 11/07/17 Set Aside Doc350609 Sole Source Open Market with Set-Aside Emergency CBE Designated Category 7. Issued By 8. Address Offer to: Office of Contracting and Procurement Office of Contracting and Procurement 441 - 4th Street, N.W., Suite 700 South 441 - 4th Street, N.W., Suite 700 South Washington, D.C. 20001 Washington, D.C. 20001 NOTE: In sealed bid solicitations “offer” or “offeror” means “bid or “bidder” SOLICITATION 9. Sealed offers in original and __1__ copies for furnishing the supplies or services in the Schedule will via electronic format via the on-line solicitation software __2:00 p.m. local time December 7, 2017 _ (Hour) (Date) CAUTION: Late submission, Modifications and Withdrawals: See 27 DCMR chapters 15 & 16 as applicable. All offers are subject to all terms & conditions contained in solicitation. 10. For Information A. Name B. Telephone C. E-mail Address Contact (Area Code) (Number) (Ext) Nicole Smith-McDermott 202 724.4587 [email protected] 11. Table of Contents (X) Section Description Page (X) Section Description Page No. No. PART I – THE SCHEDULE PART II – CONTRACT CLAUSES X A Solicitation/Contract Form 1 X I Contract Clauses 66 X B Supplies or Services and Price/Cost 2 PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS X C Specifications/Work Statement 5 X J List of Attachments 76 X D Packaging and Marking 46 PART IV – REPRESENTATIONS AND INSTRUCTIONS X E Inspection and Acceptance 46 Representations, certification and other 77 X F Deliveries or Performance 47 X K statements of offerors X G Contract Administration Data 51 X L Instructions, conditions & notices to Offerors 78 X H Special Contract Requirements 58 X M Evaluation factors for award 88 12. In conjunction with the above, the undersigned agrees, if this offer is accepted within _______120_______ calendar days from the receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified herein. 10 Calendar days % 20 Calendar days 30 Calendar days % ____ Calendar days % 13. Discount for Prompt Payment % Amendment Date Amendment Date 14. Acknowledgement of Amendments (The offeror Number Number acknowledges receipt of amendments to the SOLICITATION): 15A. 16. Name and Title of Person Authorized to Sign Offer/Contract Name and Address of Offeror 15B. Telephone 15 C. Check if remittance address 17. Signature 18. Date (Area Code) (Number) (Ext) is different from above – Refer to section G AWARD (TO BE COMPLETED BY GOVERNMENT) 19. Accepted as to Items Numbered 20. Amount 21. Accounting and Appropriation 2. Name of contracting Officer (Type or Print) 23. Signature of Contracting Officer (district of Columbia) 24. Award Date Government of the District of Columbia Office of Contracting & Procurement SECTION B: CONTRACT TYPE, SUPPLIES OR SERVICES AND PRICE/COST B.1 The District of Columbia’s Office of Contracting and Procurement (OCP), on behalf of the Department of Corrections (DOC), (the District), is seeking a Contractor to develop, install, and implement an Offender Management System (OMS) which shall replace the current jail management system. Since the Offender Management System is the District’s official system of record for DC inmates, inmate data and custody information stored by the OMS system shall be migrated to the new system as-is, i.e., without migration errors. B.2 The District contemplates the award of a firm fixed price contract. B.3 PRICE SCHEDULE B.3.1 BASE PERIOD (Date of award 1 year thereafter) Contract Line Total Price Item No. Item Description (CLIN) 0001 Design, installation and implementation of OMS $__________ (Sections C.5.38.8 and C.5.40) 0002 Hands-on User Training Delivery $__________ (Sections C.5.38 through C.5.39.9) 0003 OMS Maintenance and Support $__________ (Section C.5.41) Grand Total for B.3.1 $__________ B.3.2 OPTION PERIOD ONE (1) Contract Line Total Price Item No. Item Description (CLIN) 1001 Design, installation and implementation of OMS (Sections C.5.38.8 and C.5.40) 1002 Hands-on User Training Delivery $__________ (C.5.39.10) 1003 OMS Maintenance and Support $__________ (Section C.5.41) Grand Total for B.3.2 $__________ 2 B.3.3 OPTION PERIOD TWO (2) Contract Line Total Price Item No. Item Description (CLIN) 2001 Design, installation and implementation of OMS (Sections C.5.38.8 and C.5.40) 2002 Hands-on User Training Delivery (Sections C.5.38 through C.5.39.9) 2003 OMS Maintenance and Support $__________ (Section C.5.41 ) Grand Total for B.3.3 $__________ B.3.4 OPTION PERIOD THREE (3) Contract Line Total Price Item No. Item Description (CLIN) 3001 Design, installation and implementation of OMS (Sections C.5.38.8 and C.5.40) 3002 Hands-on User Training Delivery (C.5.39.10) 3003 OMS Maintenance and Support $__________ (Section C.5.41) Grand Total for B.3.4 $__________ B.3.5 OPTION PERIOD FOUR (4) Contract Line Total Price Item No. Item Description (CLIN) 4001 Design, installation and implementation of OMS (Sections C.5.38.8 and C.5.40) 4002 Hands-on User Training Delivery (C.5.39.10) 4003 OMS Maintenance and Support $__________ (Section C.5.41) Grand Total for B.3.5 $__________ B.3.6 PRICE SUMMARY FOR FIVE (5) YEAR CONTRACT TERM Please insert the Total price from Tables B.3.1, B.3.2, B.3.3, B.3.4 and B.3.5 in the designated fields.” below. Contract Period Total Base Period $_____________ 3 Option Year 1 $_____________ Option Year 2 $_____________ Option Year 3 $_____________ Option Year 4 $_____________ Five-Year Contract Total $_____________ B.4 An offeror responding to this solicitation which is required to subcontract shall be required to submit with its proposal, any subcontracting plan required by law. Proposals responding to this RFP shall be rejected if the offeror fails to submit a subcontracting plan that is required by law for contracts in excess of $250,000, at least 35% of the dollar volume of the contract shall be subcontracted in accordance with section H.9. A Subcontracting Plan form is available at http://ocp.dc.gov, click on “Required Solicitation Documents”. 4 SECTION C: SPECIFICATIONS/WORK STATEMENT C.1 SCOPE: The District of Columbia’s Office of Contracting and Procurement (OCP), on behalf of the Department of Corrections (DOC), (the District), is seeking a Contractor to develop, install, enhance, and implement an Offender Management System (OMS) which shall replace its current jail management system. Since the Offender Management System is the District’s official system of record for DC inmates, inmate data and custody information shall be migrated to the new system as-is, i.e., without migration errors. C.2 APPLICABLE DOCUMENTS The following program statements and industry standards shall be the foundation in the development of the OMS. They are available on DC DOC’s website: http://doc.dc.gov/page/doc-program-statements Or in DOC’s Sharepoint site: http://hqsp/sites/oms/SitePages/Home.aspx Item Document Title No. Type American Correctional Association (ACA) 1 Industry Standards http://www.aca.org/standards/healthcare/Standards.asp As-is document in DOC’s SharePoint 2 Current business process http://hqsp/sites/oms/SitePages/Home.aspx User ID and passwords will be provided upon request JACCS User Manual 3 JACCS User Manual http://hqsp/sites/oms/SitePages/Home.aspx User ID and passwords will be provided upon request 4 DOC Program Statement 4020.1F Inmate Orientation 5 DOC Program Statement 4020.1C A-Inmate Handbook-English 6 DOC Program Statement 4020.1C A-Inmate Handbook-Spanish 7 DOC Program Statement 4020.2 Admissions Process 8 DOC Program Statement 4020.3E Gender Classification and Housing 9 DOC Program Statement 4020.4 Inmate Voting Process 4022.1C Community Correctional Center Disciplinary 10 DOC Program Statement Procedures 11 DOC Program Statement 4030.1I Inmate Grievance Procedures (IGP) 12 DOC Program Statement 4050.1F Inmate Property 13 DOC Program Statement 4060.2E Inmate Record 14 DOC Program Statement 4070.1E Inmate Telephone Access 15 DOC Program Statement 4070.4F Inmate Correspondence and Incoming Publications 16 DOC Program Statement 4080.2B Video Visitation Center/Special Visits 17 DOC Program Statement 4090.3H Classification (Program Review) 18 DOC Program Statement 4090.4A Custody Classification System 19 DOC Program Statement 4110.7E Educational Services 5 20 DOC Program Statement 4151.1E Inmate Recreation Program 21 DOC Program Statement 4157.1E Canteen Operations 22 DOC Program Statement 4160.3I Access to Legal Counsel (Attorney Visits) 23 DOC Program Statement 4160.4E Library Services 24 DOC Program Statement 4160.6D Inmate Marriages 25 DOC Program Statement 4210.2H Inmate Institutional Work Program 26 DOC Program Statement 4210.3C Processing Inmate Personal Funds 27 DOC Program Statement 4210.4A Inmate Welfare Fund 28 DOC Program Statement 4220.1G Inmate Release Gratuity 29 DOC Program Statement 4340.2A Education Good Time Credits 30 DOC Program Statement 4341.1 Good Time Credits 31 DOC Program Statement 4350.1E Sex Offender Registration 32 DOC Program Statement 4352.1B Inmate/Offender Deaths 33 DOC Program Statement 4353.1C Admission, Transfer and Releases 34 DOC Program Statement 4353.3B Separation Cases 35 DOC Program Statement 4356.1C Interstate Agreements on Detainers (IAD) 36 DOC