8595 Central Park Place Woodbury, MN 55125 (651) 714‐3799 [email protected] Request Received ______________________ Rental Date_______________________________ Reservation # _________ RENTER INFORMATION: Contact Person _____________________________________________ Phone number_______________________________ Address_____________________________________________ City______________________________________________ State_____________ Zip code_______________ E-mail________________________________________________________ Woodbury Resident: Yes □ No □ Type of Event_________________________________ # Attending___________ Banquet Room(s) Meeting Rooms Miscellaneous Ceremonies □ Valley Creek Room A & B □ Tamarack Room □ Amphitheater □ Bridge Ceremony □ Valley Creek Room A □ Oak Room □ Photo Shoot □ Amphitheater Ceremony □ Valley Creek Room B □ PA/Audio Visual □ Patio Ceremony □ Linens □ Napkins RENTAL TIMES: (All set-up and clean-up must be within rental time.) (All rentals occurring Monday-Thursday must be concluded and participants exited the building prior to 8:00 p.m.) (All rentals occurring Friday-Sunday must be concluded and participants exited the building prior to 5:00 p.m.) Arrival/Set-up Time: ______________ Event Start Time: ______________ Event End Time: ______________ Additional Notes: (Buffet tables in hallway or room, snack, registration table)_____________________ ____ Classroom (with tables) ____ Theater (chairs only) _____ Square Tamarack/Oak only Tamarack/Oak only Banquet Room Only _____ U-Shaped Available in all rooms _____ Rounds Banquet Room Only _____ Other Scheduling Instructions 1. Central Park reservations will be available on a first request basis. 2. Reservations can only be made through the Central Park staff, in person, or by calling (651) 714-3799. 3. Woodbury resident fees apply to Woodbury residents and businesses located within the City of Woodbury. Non-resident fees apply to any individual, groups or businesses not located within the City of Woodbury. Fees for corporate events are based on location of the corporation or business; not the individual employee. 4. Do not consider the rooms held for your group until you have received a facility permit. 5. Renters may use only the space reserved and approved on the Room Rental Agreement/Application. Renter agrees to leave the space as it was found, including returning any moved items to their original location(s). 6. A contact person must be designated to oversee all arrangements with the City of Woodbury. This person is responsible to call the Central Park staff one (1) week prior to rental date to go over all final arrangements. 7. This Rental Agreement must be shared with all parties involved with facilitating the event. Rules will be enforced by Central Park staff on-site. Renter understands and agrees that this is only an Regulations for use of Central Park: application for use and gives no assumed or implied rights 1. Thorough clean-up of facility is Renter’s responsibility or for use until the application is approved and paid for. sponsoring organization. Renter agrees to supervise all Renter agrees that the application may be denied without guests, invitees and members. Renter agrees it will not allow guests, invitees and members to damage or destroy the cause or reason. facility. If the facility, or any part thereof, is damaged or Renter understands that the Central Park facility is open to destroyed, the Renter agrees to pay for the repair and/or the public during the rental period and that Renter only has replacement. exclusive access to those areas as specified in this 3. Renter agrees that the use of the facility is voluntary. Agreement. Renter agrees that their use of the facility is undertaken at While Central Park staff attempt to monitor public guests their own risk, and the City of Woodbury will not be liable for using the space, we cannot be responsible for disruptions any claims, injuries, damages of whatsoever nature incurred to your event by other facility patrons. by the Renter or their guests due to the negligence of the Renter’s guests or the negligence of third parties. On behalf of Renter represents that the above-described premises are being rented for the purpose of ____________________ the Renter, it is represented that it expressly forever releases and for no other purpose without written consent of the and discharges the City of Woodbury, its officers, agents or employees, from any such claims, injuries or damages. City of Woodbury endorsed on this Agreement. Renter agrees to defend, indemnify and hold the City of By signing this Agreement, the Renter affirms that they have Woodbury harmless from any claims, injuries or damages of read and understand this Agreement and all the rental whatsoever nature arising out of or connected with their use rules and regulations printed on the reverse side of this of the facility. form, and agree to notify all parties involved with 4. Any decorations/table settings must be installed and removed facilitating the event of the stated terms and within the rental period. No nails, tacks or tape are allowed on conditions the walls, ceilings or glass windows. Renter covenants and agrees to save the City of 5. Smoking is prohibited in the entire facility. Failure to observe Woodbury harmless and to indemnify the City of this rule will result in forfeiture of the deposit. Woodbury against any and all claims and liabilities for 6. No open flames or candles are allowed in any rental rooms compensation. unless pre-authorized by the City of Woodbury. If authorized, If the rented facility, or any part thereof, or any equipment candles must be enclosed in glass containers. thereon is damaged by the act, fault or negligence of the 7. All persons attending any event at Central Park shall abide by Renter, its agents, employees or guests, Renter will pay the City of Woodbury facilities policies. At their discretion, City the City of Woodbury, upon demand, such sum as shall be of Woodbury staff, authorized representatives or a Public reasonably necessary to restore the rented facility or Safety Officer may: equipment contained therein to their original condition. (a) Order the removal of any offender, and This Agreement and reservation is non-transferable. (b) Revoke the facility permit immediately and order all persons from premises. Certain fees, such as those for linens and Public Safety Officers, are subject to change. Pictures of your event may be taken and used for advertising and promotional purposes. (Photographs and videos are periodically taken while participants are in programs, special events, or enjoying the parks. Please be aware that these photos may appear in the local Renter’s caterer providing food at event? Yes □ No □ newspapers, on local cable television, and/or Parks & Recreation Department publications.) The Renter is responsible for returning emails and phone List Food Service Provider _______________________________________ calls to Central Park staff within seven (7) days. All food and beverages must be prepared by a licensed and insured provider. RENTAL FEES: Absolutely NO home cooked foods or alcohol are allowed on Payments in full and signed Room Rental Agreement Application are required to secure a reservation. No spaces are held or “penciled in.” the premises. Groups with 100 guests or more must hire a licensed food caterer. CANCELLATIONS: Requests received 31 days or more prior to rental date, will be eligible Groups with less than 100 guests may serve food that is store- for a refund minus a 15% administrative fee. No refunds will be issued bought or from a restaurant/licensed kitchen. Renter assumes for wedding ceremonies, amphitheater rentals or photo shoots at any all cleaning responsibilities of a full service caterer. time. A copy of the license/insurance must be provided to the The City of Woodbury enforces the above rules and regulations for each rental. Please read them carefully. _____________________________________________________ _____________________________________________________ City of Woodbury, Parks & Recreation Department Renter’s Signature _____________________________ _____________________________ Date Date .