ROCKY MOUNT TOWN COUNCIL AGENDA REGULAR COUNCIL MEETING TO BE HELD IN COUNCIL CHAMBERS ROCKY MOUNT MUNICIPAL BUILDING 345 DONALD AVENUE ROCKY MOUNT, VIRGINIA FEBRUARY 13, 2017 AT 7:00 P.M. When speaking before Town Council, please come to the podium and give your name and address for the record. Please address the Council and not the audience. If you provide Council with any documentation, please also give a copy to the town clerk prior to speaking. ♦ All cellular phones must be turned off during the Council Meeting. ♦ The Town of Rocky Mount is pleased to offer assistive listening devices for meeting attendees with special hearing needs. Please ask any staff member or the town clerk for assistance. I. Roll Call II. Pledge of Allegiance III. Approval of Agenda IV. Special Items (none at this time) V. Public Hearing • Public Input for new Refuse Collection Methods VI. Approval of Draft Minutes • January 9, 2017 – regular meeting minutes VII. Approval of Consent Agenda • Miscellaneous Action - Hazzard Mitigation Plan (West Piedmont Planning District) and Resolution Adopting the plan • Miscellaneous Resolutions/Proclamations (none at this time) • Departmental Monthly Reports - Community Development Department - Finance Department - Fire Department - Police Department - Public Works Department - Wastewater Department - Water Department VIII. Hearing of Citizens IX. Old Business 1. Review and Consideration on Adoption of Cable Franchise and Cable Television Ordinance 2. Review and Consideration of an Ordinance amending Chapter 54, Article I, of the Code of the Town of Rocky Mount, Virginia (2002), and providing for the enactment of Sections 54-11 and 54-12 relating to obstructions or encroachments 3. Review and Consideration of Scuffling Hill Curbing and Drainage Improvements 4. Appropriate Funds for VDOT Repayment Rocky Mount Town Council February 13, 2017 Meeting Agenda Page 2 of 2 X. New Business 1. Review and Consideration of Johnny CASA 5Miler-5K Run/Walk Event on December 16, 2017 2. Review and Consideration for Replacement of HVAC unit at the Emergency Services Building 3. Budget Briefing 4. Agreement for Purchase of Electricity from Appalachian Power Company 5. Smart Scale Application Update XI. Committee Reports 1. Streets, Sidewalks and Streetlights Committee Meeting on January 19, 2017 – included in Old Business XII. Other Matters, Concerns and Rise ‘N Shine Appearances XIII. Referrals To Planning 1. Review and Consideration of Regulations for Vacant Properties XIV. Closed Meeting and Action Section 2.2-371 (A).1 Discussion, consideration or interviews of prospective candidates for employment, assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees or employees of any public body. (EDA) Section 2.2-2711 (A).3 Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. XV. Adjournment Copies of the agenda packet are available for review at the Town Clerk’s Office located at the Rocky Mount Municipal Building, 345 Donald Avenue, Rocky Mount, Virginia, Monday through Friday, during normal working hours (8 a.m. to 5 p.m.), or by going to Town of Rocky Mount website: www.rockymountva.org. ♦ Notice of intent to comply with Americans With Disabilities Act: Special assistance is available for disabled persons addressing Town Council. Efforts will be made to provide adaptations or accommodations based on individual needs of qualified individuals with disability, provided that reasonable advance notification has been received by the Town Clerk’s Office. For assistance, please contact the Town Clerk’s Office, Town of Rocky Mount, 345 Donald Avenue, Rocky Mount, VA 24151, or by calling (540) 483- 7660. ♦ Thank you for taking the time to participate in your Town Council meeting. The Mayor and members of Council invite and encourage you to attend whenever possible because good government depends on the interest and involvement of citizens. ITEM(S) TO BE CONSIDERED UNDER: □ Hearing of Citizens □ Consent Item □ Old Business □ New Business □ Committee Report x Other (Public Hearing) FOR COUNCIL MEETING DATED: February 13, 2017 STAFF MAKING REQUEST: C. James Ervin, Town Manager BRIEF SUMMARY OF REQUEST: Refuse Collection Truck Council directed Town staff to look at our trash collection system while forming the current year budget. The reason for this was the fact that our primary trash truck will need to be replaced in the next budget year and it was essential to decide if we would continue to collect trash manually or move to a collection method that was automated. Manual trash collection is listed as the six most dangerous job in the US and is the source of many of the Town’s most significant work place injuries. It also prevents the Town from collecting trash on inclement weather days as it is difficult to hang onto the back of a trash truck or be seen in the streets during rain and snow. Additionally, the Town has struggled getting customers to use cans that are small enough to be lifted. Customers want fewer, larger cans. Localities around us have gone to an automated truck to resolve these issues. Going to an automated truck costs more than a manual truck. Cans have to be purchased and given to home owners and businesses and the truck itself will cost more. A ballpark estimate is that a traditional truck would cost $275,000 and an automated truck and cans would cost $500,000. In either scenario the Town would continue to assist those who can’t physically get their trash to the curb. Council seeks input on its trash collection methods and has examples of the proposed cans on display in the Council Chambers. ACTION NEEDED: None Attachment(s): FOLLOW-UP ACTION: (To be completed by Town Clerk) Page 1 of 1 5858 ROCKY MOUNT TOWN COUNCIL REGULAR MEETING MINUTES JANUARY 9, 2017 The January 9, 2017 Regular Council Meeting of the Rocky Mount Town Council (hereafter referred to as “Council”) was held in the Council Chambers of the Rocky Mount Municipal Building located at 345 Donald Avenue, Rocky Mount, Virginia, at 7:00 p.m. with Mayor Steven C. Angle presiding. The following members of Council were present: • Mayor Steven C. Angle • Vice Mayor Gregory B. Walker • Bobby M. Cundiff • Robert L. Moyer • Jon W. Snead • Billie W. Stockton The following staff members were also present: • John Boitnott, Town Attorney • Tim Burton, Waste Water Superintendent • Ken Criner, Chief of Police • Robert Deitrich, Water Plant Superintendent • Rebecca H. Dillon, Executive Administrative Assistant • C. James Ervin, Town Manager • Josh Gibson, Town Planner • Matthew Hankins, Assistant Town Manager • Brian Schofield, Public Works Superintendent • Linda P. Woody, Finance Director The meeting was called to order by Mayor Steven C. Angle. PLEDGE OF ALLEGIANCE Mayor Angle led in saying the Pledge of Allegiance. APPROVAL OF AGENDA Prior to the meeting, Council had received the agenda for review and consideration of approval. Let the record show that the agenda was amended due to adding a closed meeting agenda item. Motion: To approve an amended agenda under Section 2.2-3711(A).1 Motion By: Vice Mayor Walker Second: Council Member Cundiff Rocky Mount Town Council Meeting Minutes – January 9, 2017 5859 Motion Discussion: None Ayes: Cundiff, Moyer, Snead, Stockton, Walker Nays: None Action: Approved the amended agenda by a unanimous vote SPECIAL ITEMS Let the record show there were no special items at this time. PUBLIC HEARING Let the record show there was no public hearing at this time. APPROVAL OF MINUTES Received by Council in their packet for this scheduled meeting were draft minutes for review and consideration of approval: • December 12, 2016 - regular meeting minutes • December 30, 2016 - special meeting minutes Discussion: None Motion: To approve the draft minutes Motion By: Vice Mayor Walker Second: Council Member Stockton Motion Discussion: None Ayes: Cundiff, Moyer, Snead, Stockton, Walker Nays: None Action: Approved the motion by a unanimous vote. APPROVAL OF CONSENT AGENDA This month’s consent agenda consists of the following items: (1) Miscellaneous Action: None at this time (2) Miscellaneous Resolutions/Proclamations 1. Appointment of Lester H. Hutchinson, Jr., to the Rocky Mount Economic Development Authority (3) Department Monthly Reports • Community Development Department • Finance Department • Fire Department • Police Department • Public Works Department Rocky Mount Town Council Meeting Minutes – January 9, 2017 5860 • Wastewater Department • Water Department Discussion: None Motion: To approve the consent agenda as presented. Motion By: Council Member Stockton Second: Vice Mayor Walker Motion Discussion: None Ayes: Cundiff, Moyer, Snead, Stockton, Walker Nays: None Action: Approved the consent agenda as presented by a unanimous vote. HEARING OF CITIZENS Mayor Angle opened the floor to any citizens wishing to speak. Let the record show no one came forward. OLD BUSINESS: 1. Review and Consideration on Adoption of Cable Franchise and Cable Television Ordinance The Town was in the process of advertising the renewal of Shentel to buy and sell cable television services in the Town of Rocky Mount. The services were governed by the Federal Communication Commission Code Section 42 and Virginia Code 12.2. The Town has held two essential public hearings to solicit citizens to come out and give the Town ideas of what should be in the agreement and give the Town guidance as to how to negotiate with Shentel. The first public hearing was on February 4, 2016. The Town ran an ad in the paper soliciting on what items should be included in a new franchise. No citizens showed up, however; Council was present and had a good discussion. The Town took the input that was collected in that public hearing and over the next several months, negotiated a franchise document.