THE EXCHANGE EVALUATION REPORT November 2018 – March 2020 TABLE OF CONTENTS EVALUATION PERIOD 4 PROGRAMME + PROJECTS 5 MAJOR PROJECTS 5 HERITAGE LOTTERY FUND DEVELOPMENT 5 HERITAGE FUND DELIVERY PHASE 5 ACTIVITY PROGRAMME 6 DATA COLLECTION 6 ACTIVITY TYPE BREAKDOWN 7 BOOKSTORE 10 COMMUNITY 11 EXHIBITION 13 FESTIVAL 14 FILM 15 GARDEN 16 MARKET 17 PERFORMANCE 18 SCHOOLS 20 TOURS + TALKS 21 WELLBEING 22 CRAFT WORKSHOPS 23 POSTCODE DATA 25 VOLUNTEERING 29 INCOME GENERATION / FINANCE 30 INCOME STREAMS 30 THE BOOKSTORE 30 VENUE HIRE 30 EVENTS 30 GRANT FUNDING SECURED 31 % TRADING INCOME VS. GRANT INCOME 31 2 ECONOMIC DEVELOPMENT 32 NEW JOBS CREATED 32 SOCIAL ENTERPRISES / LOCAL BUSINESS SUPPORTED 33 LOCAL IMPACT 39 SUMMER 2019 SURVEY 39 ENVIRONMENTAL SUSTAINABILITY 41 VISITS TO THE EXCHANGE 41 ENERGY USAGE 41 3 Evaluation period This evaluation report covers November 2018 – 18 March 2020. This includes the majority of the Heritage Lottery Fund Development phase, and 12 months of The Exchange being partially open at Erith’s Old Library. On 18 March 2020, The Exchange closed to the public owing to Covid - 19, and it is at this point where this report ends. 4 Programme + projects Major projects Heritage Lottery Fund Development The Heritage Lottery Fund Development project started in March 2018. The aim of the project was to develop the future plans for The Exchange / The Old Library, this work included: - Testing activities and developing a long-term activity plan to show what will happen in the building in the future - Working with the design team to develop detailed design plans for The Old Library’s repair and renewal - Developing a 10-year business plan with financial forecasts demonstrating the viability of The Exchange - Developing a costed Management + Maintenance Plan for the building which will inform the operating costs within the Business Plan Heritage Fund Delivery Phase After submitting the Stage 2 application to the Heritage Fund (formally the Heritage Lottery Fund) in August 2019, we were informed that we had been successful in November 2019. The Delivery Phase project started in February 2020. This is a 3-year project that includes: - Capital works to repair and renew The Old Library, and to create a new garden - Staff recruitment – x2 part-time Co-Directors + part-time Community Growth Officer - Delivery of the 3-year Activity Plan as developed in the development phase 5 Activity programme Data collection We collected basic data from our activities – number of participants and attendees: TOTAL NO. OF ACTIVITIES 446 TOTAL NO. OF ATTENDEES 9,395 TOTAL NO. OF PARTICIPANTS 1,901 In February 2020 we started taking more data from event participants, this included life drawing, family craft days and film nights. The data is limited, but tells us: § 77% were repeat visits, 23% new visitors Of those that had been before: § 81% had been to a different kind of event § 39% had been to a workshop § 67% had been to an exhibition § 97% had been to the café We also collected postcode data (see below) and information about how people got to The Exchange (see environmental section). 6 Activity type breakdown TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS BOOKSTORE BOOKSTORE events include special food events, the 13 452 427 BOOQA Vinyl Party, and the regular games nights. Wandering Meeple DJ Nick Davey (local resident) COMMUNITY COMMUNITY events include Erith Think Tank, Young 13 220 220 Erith Town Forum person consultation for Y.O.U., the Melting Pot Feast Erith Think Tank and Erith Town Forum and Police meetings. Bexley's African Caribbean Community Association McDonalds EXHIBITION EXHIBITIONS have included The Story of Windrush, Ex 9 1503 110 Centrepieces Libris - the story of The Old Library, an exhibition by Bexley's African Caribbean Community London Met Students 'Studying Erith', exhibitions by Association LSEC students, and a photography exhibition and London Borough of Bexley annual art exhibition by Centrepieces. London South East College London Metropolitan University Erith + Belvedere Local History Society Bexley Archives 7 FESTIVAL FESTIVALS includes The Garden Party and the Day of 2 700 202 Re-Instate the Dead Festival Old Haven BBQ Theatre Box Performing Arts Academy Bayleaf Yoga Jugnu Bhangra Group Emmanuel the Magnificent Members of the BBC Symphony Orchestra (now Carnegie Ensemble) Lemuel MC Local artists Erith + Belvedere Local History Society Musians - Sophie Gledhill + Tom Fleming BOOQA Shindig Sandra Hall (local resident) FILM FILM includes a variety of film nights 20 260 50 London Borough of Bexley GARDEN GARDEN includes garden consultation and creation 6 148 148 North West Kent Countryside Partnership events, particularly family workshops. MARKET MARKETS include those delivered by Collective 8 1920 30 Collective Market Market and The Waste-Less Market CIC The Waste Less Market 8 PERFORMANCE PERFORMANCE includes classical concerts, jazz 22 1580 65 London South East College events, theatre and open mic nights Don't Problem Members of BBC Symphony Orchestra (now Carnegie Ensemble) Royal Central School of Speech + Drama London Borough of Bexley Little Fish Theatre Orbit Housing Tom Holliston Local jazz musicians incl. Mat Ward John Stevens (local resident) SCHOOLS SCHOOLS includes teacher events to inform our future 4 21 11 Local primary schools schools programme TOURS + TALKS TOURS + TALKS includes tours of the Old Library, and 43 457 0 Hugh Neal (local resident) history talks delivered by the local history society. Open House London Borough of Bexley Robin Lee Architects Lengards Erith + Belvedere Local History Society WELLBEING WELLBEING includes the yoga sessions delivered by 58 504 214 Bayleaf Yoga Bayleaf Yoga. CRAFT WORKSHOPS CRAFT WORKSHOPS includes garden, print, ceramics, 248 1630 424 Theatre Box Performing Arts textiles and other arts workshops for adults and Lemuel MC children. Centrepieces Local artists - Christie Cassisa, Lucy Williams Lauren Price (local resident, Schools consultant) Colin Dyer (local resident, print maker) Alexei Hartley (local resident, ceramicist) 9 Bookstore TYPE OF DESCRIPTION NUMBE ATTENDEE PARTICIPANT PARTNERS ACTIVITY R S S BOOKSTORE BOOKSTORE events include special food events, the 13 452 427 BOOQA Vinyl Party, and the regular games nights. Wandering Meeple DJ Nick Davey (local resident) 10 Community TYPE OF DESCRIPTION NUMBE ATTENDEES PARTICIPANT PARTNERS ACTIVITY R S COMMUNITY COMMUNITY events include Erith Think Tank, Young 13 220 220 Erith Town Forum person consultation for Y.O.U., the Melting Pot Feast Erith Think Tank and Erith Town Forum and Police meetings. Bexley's African Caribbean Community Association McDonalds 11 12 Exhibition TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS EXHIBITION EXHIBITIONS have included The Story of Windrush, Ex 9 1503 110 Centrepieces Libris - the story of The Old Library, an exhibition by Bexley's African Caribbean Community London Met Students 'Studying Erith', exhibitions by Association LSEC students, and a photography exhibition and London Borough of Bexley annual art exhibition by Centrepieces. London South East College London Metropolitan University Erith + Belvedere Local History Society Bexley Archives 13 Festival TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS FESTIVAL FESTIVALS includes The Garden Party and the Day 2 700 202 Re-Instate of the Dead Festival Old Haven BBQ Theatre Box Performing Arts Academy Bayleaf Yoga Jugnu Bhangra Group Emmanuel the Magnificent Members of the BBC Symphony Orchestra (now Carnegie Ensemble) Lemuel MC Local artists Erith + Belvedere Local History Society Musians - Sophie Gledhill + Tom Fleming BOOQA Shindig Sandra Hall (local resident) 14 Film TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS FILM FILM includes a variety of film nights 20 260 50 London Borough of Bexley 15 Garden TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS GARDEN GARDEN includes garden consultation and creation 6 148 148 North West Kent Countryside events, particularly family workshops. Partnership 16 Market TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS MARKET MARKETS include those delivered by Collective Market and 8 1920 30 Collective Market The Waste-Less Market CIC The Waste Less Market 17 Performance TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS PERFORMANCE PERFORMANCE includes classical concerts, jazz 22 1580 65 London South East College events, theatre and open mic nights Don't Problem Members of BBC Symphony Orchestra (now Carnegie Ensemble) Royal Central School of Speech + Drama London Borough of Bexley Little Fish Theatre Orbit Housing Tom Holliston Local jazz musicians incl. Mat Ward John Stevens (local resident) 18 19 Schools TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS SCHOOLS SCHOOLS includes teacher events to inform our future schools programme 4 21 11 Local primary schools 20 Tours + talks TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS TOURS + TALKS TOURS + TALKS includes tours of the Old Library, 43 457 0 Hugh Neal and history talks delivered by the local history society. Open House London Borough of Bexley Robin Lee Architects Lengards Erith + Belvedere Local History Society 21 Wellbeing TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS PARTNERS WELLBEING WELLBEING includes the yoga sessions delivered by Bayleaf Yoga. 58 504 214 Bayleaf Yoga 22 Craft workshops TYPE OF ACTIVITY DESCRIPTION NUMBER ATTENDEES PARTICIPANTS