NOTICE OF MEETING Dear Councillors You are requested to attend the following meeting of Council. STATUTORY (POST-ELECTION) MEETING OF ISAAC REGIONAL COUNCIL TO BE HELD ON TUESDAY, 21 APRIL 2020 COMMENCING AT 9.00AM BY VIDEO CONFERENCE GARY STEVENSON PSM Chief Executive Officer Document title – 00.00.0000 Page 1 LOCAL GOVERNMENT ACT 2009 Chapter 8, Part 2 of the Local Government Regulation 2012 Division 3, Common provisions for local government and committee meetings Section 275 Closed meetings 1) A local government or committee may resolve that a meeting be closed to the public if its councillors or members consider it necessary to close the meeting to discuss— a) the appointment, dismissal or discipline of employees; b) or industrial matters affecting employees; or c) the local government’s budget; or d) rating concessions; or e) contracts proposed to be made by it; or f) starting or defending legal proceedings involving the local government; or g) any action to be taken by the local government under the Planning Act, including deciding applications made to it under that Act; or h) other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage. 2) A resolution that a meeting be closed must state the nature of the matters to be considered while the meeting is closed. 3) A local government or committee must not make a resolution (other than a procedural resolution) in a closed meeting. Note: Due to restrictions to comply with social distancing measures for Covid-19, Council meetings are temporarily closed to the public (effective April 2020). Please refer to the directive of the Department of Local Government, Racing and Multicultural Affairs https://www.dlgrma.qld.gov.au/resources/covid/dg-message-regulation-26-march-2020.pdf Page 2 STATUTORY (POST-ELECTION) MEETING OF ISAAC REGIONAL COUNCIL TO BE HELD ON TUESDAY 21 APRIL 2020 COMMENCING AT 9.00AM BY VIDEO CONFERENCE AGENDA 1. OPENING OF THE MEETING 2. APOLOGIES 3. CONDOLENCES 4. DECLARATION OF CONFLICTS OF INTEREST 5. OFFICER’S REPORTS 6. CONCLUSION Page 3 Table of Contents 1. OPENING OF MEETING 2. APOLOGIES 3. CONDOLENCES 4. DECLARATION OF CONFLICTS OF INTEREST 5. OFFICER REPORTS 5.1 Appointment of Deputy Mayor - 2020 Local Government Elections EXECUTIVE SUMMARY In accordance with the requirements of the Local Government Act 2009 this report is intended to facilitate Council’s consideration in appointing the Deputy Mayor for the 2020-2024 quadrennial term. 5.2 2020 Schedule of Standing Committee Meetings and Ordinary Meetings of Council EXECUTIVE SUMMARY Council is required under legislation to advertise its meeting dates and times in a newspaper that is distributed in the local government area. 5.3 Isaac Regional Council Standing Committee’s (Statutory) Membership EXECUTIVE SUMMARY The membership of all Standing Committees is to be resolved by Council at its first Statutory meeting, post- quadrennial election and will be in place until the next quadrennial election. 5.4 Isaac Regional Council Advisory Committees and Working Groups Councillor Membership EXECUTIVE SUMMARY The Councillor membership of all Isaac Regional Council Advisory Committees and Working Groups is to be resolved by Council following the post- quadrennial election. Page 4 5.5 Isaac Regional Council Elected Member Board Membership EXECUTIVE SUMMARY The Board Membership of the Isaac Affordable Housing Fund Pty Ltd as trustee for the Isaac Affordable Housing Trust and Moranbah Early Learning Centre Pty Ltd are to be resolved by Council following the quadrennial election. 5.6 External Committees Represented by Council EXECUTIVE SUMMARY Confirmation of the Council Representatives on External Committees throughout the Isaac and surrounding regions. 5.7 Establishment of a Special Standing Committee - Community Grants EXECUTIVE SUMMARY This report seeks Council’s endorsement to appoint a special Standing Committee to facilitate the implementation and distribution of funds relating to stimulus packages and initiatives to support Community and Business in the face of the COVID-19 pandemic and imminent recessionary consequence. 6. CONCLUSION Page 5 12. COUNCILLOR QUESTION TIME 13. CONCLUSION Page 6 CORPORATE, GOVERNANCE AND FINANCIAL SERVICES Post-Election Meeting MEETING DETAILS Tuesday 21 April 2020 AUTHOR Liza Perrett AUTHOR POSITION Manager Governance and Corporate Services 5.1 APPOINTMENT OF DEPUTY MAYOR – 2020 LOCAL GOVERNMENT ELECTIONS EXECUTIVE SUMMARY In accordance with the requirements of the Local Government Act 2009 this report is intended to facilitate Council’s consideration in appointing the Deputy Mayor for the 2020-2024 quadrennial term. OFFICER’S RECOMMENDATION That Council: 1. Appoints Councillor ______________ as Deputy Mayor, for the 2020-2024 quadrennial term. BACKGROUND In accordance with Section 175 (2) of the Local Government Act 2009 Council must within 14 days of a quadrennial election appoint a Deputy Mayor from one of the Councillors (other than the Mayor). The Chief Executive Officer will facilitate the process of appointing the Deputy Mayor. Prior to the Council’s Post-Election meeting scheduled for Tuesday 21 April 2020, a call for nominations will be forwarded to all Councillors. All Councillors have the opportunity to put forward a nomination or be nominated. The Mayor cannot be nominated. Nomination Process: 1. The nomination is to be made in writing (including email) as a self-nomination or nomination by another Councillor. The nomination is not valid unless the nominee has indicated consent to the nomination in writing (email accepted). 2. The nomination is to be delivered or sent to Chief Executive Officer by 8am, Tuesday 21 April 2020. 3. The Chief Executive Officer is to announce the names of the nominees at the Post-Election Meeting at which the election is to be held. Election Process: 1. If only one Councillor is nominated, that Councillor is elected. 2. If more than one Councillor is nominated, a ballot will be conducted by the Returning Officer. 3. The election is to be held at the Post Election Meeting scheduled for 21 April 2020. 4. The Chief Executive Officer is to facilitate the election process. The outcome of the election is final with the Councillor with the most votes plus one being the successful nominee. The Chief Executive Officer will announce the successful nominee at the conclusion of the election process. ISAAC.QLD.GOV.AU ISAAC REGIONAL COUNCIL ABN 39 274 142 600 Page 7 CORPORATE, GOVERNANCE AND FINANCIAL SERVICES IMPLICATIONS Budget Remuneration is budgeted, no impact Community Manage community expectations on remuneration to Councillors, noting it is in line with best practice and the Tribunal’s recommendation CONSULTATION • Mayor • Chief Executive Officer BASIS FOR RECOMMENDATION • To acknowledge legislative obligations and previous resolutions and ensure transparency in decision making. ACTION ACCOUNTABILITY • CEO confirm with Chief Financial Officer to ensure remuneration is allocated to the appropriate Councillor • CEO and Manager BMC to ensure publications, website, and all relevant documentation are updated to reflect resolution, including appropriate announcements (media releases) KEY MESSAGES • Council is committed to transparent decision making. Report Prepared By: Report Authorised By: LIZA PERRETT GARY STEVENSON PSM Manager Governance and Corporate Services Chief Executive Officer Date: 2 April 2020 Date: 2 April 2020 ATTACHMENTS • Nil REFERENCE DOCUMENT • Local Government Act 2009 • Local Government Regulations 2012 ISAAC.QLD.GOV.AU ISAAC REGIONAL COUNCIL ABN 39 274 142 600 Page 8 OFFICE OF THE CHIEF EXECUTIVE OFFICER Post-Election Meeting MEETING DETAILS Tuesday 21 April 2020 AUTHOR Gary Stevenson PSM AUTHOR POSITION Chief Executive Officer 5.2 2020 SCHEDULE OF STANDING COMMITTEE MEETINGS AND ORDINARY MEETINGS OF COUNCIL EXECUTIVE SUMMARY Council is required under legislation to advertise its meeting dates and times in a newspaper that is distributed in the local government area. OFFICER’S RECOMMENDATION That Council: 1. Adopt the following meeting schedules for Standing Committee Meetings and Ordinary Meetings of Council for the remainder of the 2020 calendar year noting the location of the Standing Committee Meetings and Ordinary Meetings will be based in Moranbah Council Chambers with teleconference and video conference facilities utilised as per COVID-19 provisions. PLANNING, ENVIRONMENT AND COMMUNITY SERVICES STANDING COMMITTEE PECS STANDING COMMITTEE TIME LOCATION MEETING DATE Tuesday 12 May 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) Tuesday 9 June 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) Tuesday 14 July 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) Tuesday 11 August 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) Tuesday 8 September 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room Tuesday 13 October 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) Tuesday 10 November 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) Tuesday 1 December 2020 9.00am Isaac Regional Council, Batchelor Parade, Moranbah – Chamber Room (Video Conference) ISAAC.QLD.GOV.AU ISAAC REGIONAL COUNCIL ABN 39 274 142 600