Published by the Office of University Relations a Sangamon State University Springfield, Illinois 62708 Volume 3, Number I August 79, 7974 A major reorganization of revised organizational structure to them. Administrative Sangamon State's adminis- Division heads, administrative staff persons, Reorganization trative staff, merging the academic program chairmen, governance and Business Affairs and Plan- NCA committee leadership, and Venture Fund ning and Development divisions and placing Stu- Advisory Committee members had been asked dent Services under Academic Affairs, has been prior to the final reorganization to suggest pos- announced by President Spencer, with some sible changes, reasons for them, and projected phases to be completed this fall. The over-all savings. effect is planned to reduce middle-management There will be three operating divisions in the positions and to coordinate the changes in admin- changed organizational structure in addition to istrative structure with governance revision ex- the President's Office: Academic Affairs, Univer- pected to be approved by the Board of Regents in sity Relations, and Business and Administrative early fall. Services. Major changes by division are as follows. President Spencer said the restructuring was called for in light of current enrollments and President's Office reduced expectations for growth of SSU in the The positions of executive assistant to the future. The changes when completely effected are president and administrative assistant to the expected to reduce administrative overhead by president will be merged into assistant to the some $250,000, with another $100,000 to be president. The budget officer's position will be re-allocated to new program needs. maintained, but filled only on a part-time basis at All persons affected, except for the cluster least temporarily. l nstitutional research and ana- deans, are noninstructional personnel. Individuals lytical studies will be moved from Planning and whose positions have been terminated will be on Development to the President's Office; with the notice for the duration of this fiscal year, and in budget office, they will form an integrated source some instances to Aug. 31, 1975. Some of the of management information for the entire univer- terminations of position coincide with resigna- sity. tions of the persons holding them. Responsibilities for interinstitutional coop- In an Administrative Bulletin earlier this eration will be reassigned to Academic Affairs, month, the president said there has been contin- and for community relations to University Rela- ued concern by the Board of Regents and its tions. New administrative committees will be staff, and also by faculty and students, regarding established for each of the major areas of univer- the high administrative costs at SSU and the need sity concern: tentatively, academic affairs, admin- for re-allocation of resources. The NCA self-study istrative and business services, broadcasting and and the Agenda for Action Committee, he said, university relations, budget review, and public have pointed up the necessity for re-evaluating affairs. A position of legal counsel will be the university's mission and goals, and relating a requested for FY 1976. University Relations positions will be amended from assistant vice- The position of director will be elevated to president to dean of public affairs and dean of vice-president for university relations. He will educational services. have a full-time deputy. The graphic artist will be assigned to the division, moving over from Print- ing and Duplicating Services. A policy advisory The Academic Calendar for the council will be established for broadcast services, Academic Fall Semester, the 1975 Spring and faculty resources for instructional program- Calendar Semester, and the 1975 summer ming provided on a released-time basis. sessions has been approved. The Business and Administrative Services Fall Semester dates are listed here. Calendar dates The divisions of Business Affairs and Plan- for the spring and summer sessions will be ning and Development will be merged into this reported in future issues. division. A senior executive will be added, to have the title of comptroller. The University Computer Center will be transferred from Academic Affairs Registration for Fall Semester and made a part of the combined Management First day of classes Information Systems and Computer Services unit Late registration begins comprised of the administrative data processing, AddIDrop begins management information systems, and university Sept. 2 Labor Day Holiday computing functions. 5 End late registration and Add/ The division will be organized into four Drop - 5 p.m. units, each headed by a senior executive reporting Last day to drop classes without to the vice-president for business and administra- being financially responsible tive services. These will be: physical planning and Schedule of course offerings for operations, business operations, contract and ac- Spring Semester due to registrar counting services, and management information from deans systems and computer services. The reorganiza- Oct. 15 Revised Catalog copy for pro- tion of this division is expected to be fully grams due to registrar from deans, operational by Oct. 1. including cross-listings Academic Affairs Revised academic policy due to This division will consist of five operating vice-president for academic affairs units: the Library, public affairs, the faculty, from governance for Catalog copy educational services, and student services. Each 19 End of first eight-weeks session will be headed by a dean or other officer who 2 1 Beginning of second eight-weeks reports to the vice-president for academic affairs. session It is expected that this will more clearly reflect 18-23 Mid-term registration for second the institutional mission of these units, and bring eight-weeks courses public affairs and nontraditional study further Nov. 1 Graduation Contracts due to reg- into front rank commitments, while at the same istrar for fall, 1974, graduation time integrating the work of student services and 15 Graduation Contracts due to pro- the library into the division. Committees will be gram committees for spring, 1975, developed to provide support for development of graduation, if early evaluation re- policy in each area. quested A new position of dean of the faculty will be Last day to drop classes for fall, established, with an interim dean named to serve 1974 from Oct. 1, 1974, to June 30, 1975. A search 27-29 Thanksgiving Recess committee named by the president, made up of Dec. 3-7 Advance registration for Spring five faculty and two students, will conduct a Semester, 1975 public search for a permanent dean. Cluster deans Fall Semester ends will be phased out, and additional budgetary and Grades for Fall Semester due to management responsibilities given to program registrar from deans - 5 p.m. coordinators and directors. Titles of two existing Jan. 6-10 l ntersession PAC For the first time this fall, having held adjunct professorships the past aca- Graduate Sangamon State will offer demic year also. Center courses in the Quad-Cities Grad- Appointees and their rank are: D.V. Bowser, uate Studies Center at Rock adjunct assistant professor of life sciences; Char- Island. Eight colleges and universities participate lotte Campbell, adjunct professor of life sciences; in the project. SSU offerings will include two Donald M. Caspari, adjunct assistant professor of courses leading to a master's degree in Social life sciences; William Cline, adjunct professor of Justice Professions with emphasis in either human life sciences; Leslie J. Conovay, adjunct assistant services or law enforcement. Social and Criminal professor of clarinet and saxiphone; Morris Justice and Current Problems in Social Justice are Cooper, adjunct assistant professor of life sci- the courses, which will be taught at Augustana ences; John Dietrich, adjunct associate professor College. of medical technology; Carlton Eldridge, adjunct Other institutions in the consortium are the associate professor of music. University of Illinois, Northern l llinois and West- Carl Faingold, adjunct assistant professor of ern l llinois universities, Augustana, lowa State life sciences; Lucinda Garretson, adjunct instruc- University, Marycrest College, and the University tor of flute; Richard Garretson, adjunct instructor of lowa. SSU was admitted to membership in the of trumpet; Forrest R. Goodall, adjunct professor group last spring. of life sciences; Fred Greenwald, adjunct associate professor of music; Sister Annunciata Horan, adjunct professor of music; Raymond Kelder- The Sangamon County Dep- mans, adjunct associate professor of organ and Scholarship uty Sheriffs Association has carillon; Walter E. Klippel, adjunct assistant pro- Contributions contributed $300 to Sanga- fessor of anthropology; Dennis Mann, adjunct mon State for a scholarship associate professor of life sciences; Leonard E. in law enforcement. Sangamon State is matching Maroun, adjunct assistant professor of life sci- that amount, and thus two $300 scholarships will ences; David Mitchell, adjunct assistant professor be available this academic year for students of organ. wishing to pursue law enforcement studies. Walter Myers, adjunct professor of life sci- A total of $1 100 has been received from the ences; Caroline Nelson, adjunct instructor of American Association of University Women. Of medical technology; Philip Rice, adjunct assistant this, $800