Board of Trustees Meeting - Agenda Board of Trustees Meeting February 20, 2020 FAIRWINDS Alumni Center 8:30 a.m. – 1:30 p.m. or until adjournment Livestream https://youtu.be/1-cfevDuV5g The Board of Trustees Business Meeting will be livestreamed from 8:30 – 12:30 p.m. or until adjournment REVISED AGENDA 1. Welcome and call to order Beverly Seay, Chair 2. Roll Call Karen Monteleone, Assistant Vice President, Board Relations 3. Public Comment Karen Monteleone 4. Minutes of November 6, 2019, Chair Seay November 14, 2019, December 16, 2019 and January 17, 2020 meetings; Retreat minutes of May 17, 2019, and November 20, 2019 5. Remarks Thaddeus Seymour, Jr., Interim President 6. Presidential Search Update Chair Seay BOT – 1 Motion Presidential Candidate Evaluation Criteria Chair Seay INFO – 1 Information Presidential Transition Update Trustee Conte 7. Reports Chair Seay INFO – 2 Information Enrollment Strategy Task Force Update and Discussion 1 Board of Trustees Meeting - Agenda Trustee William Self Presenters: Thaddeus Seymour, Jr., Interim President, Maribeth Ehasz, Vice President, Student Development and Enrollment Services, Sheila Piñeres, Dean of the Burnett Honors College and Kristie Harris, Associate Vice President for Financial Affairs INFO – 3 Information Emerging Issues Updates Chair Beverly Seay 8. Break 9. Advancement Committee Report Chair Gaekwad 10. Audit and Compliance Committee Chair Conte Report 11. Compensation and Labor Committee Chair Sprouls Report CL – 1 Motion Presidential Assessment Criteria (Sprouls) CL – 2 Motion Presidential Executive Compensation Analysis (Sprouls) CL – 3 Motion Termination of the Performance Unit Plan (Sprouls) CL – 4 Motion Performance Unit Plan Awards (Sprouls) 12. Educational Programs Committee Chair Bradley Report 13. Executive Committee Report Chair Seay 14. Finance and Facilities Committee Chair Martins Report 15. Governance Committee Report Chair Yeargin GOV – 1 Motion Central Florida Clinical Practice Organization, Inc. Bylaws Amendments (Yeargin) 16. Consent Agenda Chair Seay AUD – 1 Motion Review of Audit and Compliance Committee Charter (Conte) 2 Board of Trustees Meeting - Agenda AUD – 2 Motion Board of Governors’ Performance-based Funding Data Integrity Certification Audit Report (Conte) AUD – 3 Motion Performance-based Data Integrity Certification Form (Conte) EP – 1 Motion Tenure with Hire (Bradley) EP – 2 Motion New Degree Program: Master of Science in Computer Vision (Bradley) EP – 3 Motion New Degree Program: Ph.D. in Sustainable Coastal Systems (Bradley) FF – 1 Motion L3Harris Engineering External Building Signage Change (Martins) FF – 2 Motion Health and Public Affairs Buildings Name Change (Martins) FF – 3 Motion Oracle Technical Support Services Agreement Renewal (Martins) FF – 4 Motion Parking and Housing 2020-21 Auxiliary Facilities Operating Budgets (Martins) GOV – 2 Motion Amendments to University Regulations UCF-4.036 – Skateboarding, Skating and Similar Activities on University Property (Yeargin) 17. Break 18. New Business Chair Seay INFO – 4 Information Institutional Mission Statement Chair Seay BOT - 2 Motion Emerging Issues and Crisis Response Task Force Recommendation Trustee John Sprouls Presenters: Rhonda Bishop, Vice President for Compliance and Risk and Larry Barton, Risk Mangement Consultant, Author and Professor 19. Announcements Chair Seay Board of Trustees Meeting March 19, 2020 (Teleconference Meeting) 3 Board of Trustees Meeting - Agenda Board of Governors New Trustee March 24, 2020 Orientation (University of South Florida, Tampa) Board of Governors Meeting March 25, 2020 (University of South Florida, Tampa) AGB’s 2020 National Conference April 5 – 7, 2020 on Trusteeship (Washington, D.C.) Board of Trustees Meeting April 23, 2020 (UCF Rosen College of Hospitality Management) Commencement April 30 – May 2, 2020 (Addition Financial Arena) 20. Trustee Working Lunch Chair Seay (Alumni Center, Ballroom C) INFO – 5 Information New Budget Model Vice Chair Alex Martins Presenters: Michael Johnson, Interim Provost, Joseph Trubacz, Vice President and Chief Financial Officer, Kristie Harris, Associate Vice President for Financial Affairs and Paul Jarley, Dean, College of Business Administration 21. Adjournment Chair Seay 4 Board of Trustees Meeting - Minutes Minutes Board of Trustees Special Teleconference Meeting University of Central Florida November 6, 2019 Chair Beverly Seay called the teleconference meeting of the Board of Trustees to order at 2:00 p.m. Seay reminded the board that the meeting was covered by the Florida Sunshine Law and that the public and press were invited to attend. WELCOME Seay welcomed the board members and called on Karen Monteleone, Assistant Vice President, Board Relations, to call the roll. Monteleone determined that a quorum was present. Chair Beverly Seay attended the meeting in the President’s Board Room of Millican Hall. The following board members attended the meeting via teleconference call: Vice Chair Martins and Trustees Kenneth Bradley, Kyler Gray, John Lord, Harold Mills, William Self, John Sprouls, and David Walsh. The following trustees did not attend: Joseph Conte, Danny Gaekwad, Robert Garvy, John Sprouls and William Yeargin. PUBLIC COMMENT There were no requests for public comment. NEW BUSINESS INFO-1 Recommendation of search firm to conduct the UCF Presidential Search Seay shared that on Tuesday, Nov. 5, 2019, the 15-member University of Central Florida (UCF) Presidential Search Committee met to receive its charge and receive presentations from five search firms that submitted proposals to conduct UCF’s Presidential Search. Following the committee’s discussion, each committee member shared their top-three ranked firms. The three firms, in ranked order based on the committee’s recommendations were: • Storbeck/Pimentel & Associates • Greenwood/Asher & Associates, Inc. • R. William Funk & Associates Seay reminded the board that in the October 23, 2019 meeting, she had said she would bring the committee’s search firm recommendations to the Board. She opened the floor for 5 Board of Trustees Meeting - Minutes board input and questions. During board discussion, Martins and Self, who are both on the UCF Presidential Search Committee, concurred with Seay’s comments regarding Storbeck/Pimentel & Associates, noting that Storbeck/Pimentel differentiated themselves by giving the most compelling presentation and were well-prepared with an understanding of the university that would translate well in recruiting potential candidates. Seay said she agrees with the committee’s ranking order and will move forward with Storbeck/Pimentel & Associates, requesting that the Vice President and General Counsel finalize an agreement with the firm. ADJOURNMENT Seay adjourned the board meeting at 2:20 p.m. Reviewed by: _______________________________________ Date:__________ Beverly Seay, Chair UCF Board of Trustees Respectfully submitted: Date:________ Janet Owen, Associate Corporate Secretary 6 Board of Trustees Meeting - Minutes Minutes Board of Trustees Meeting University of Central Florida November 14, 2019 Chair Beverly Seay called the meeting of the Board of Trustees to order at 8:30 a.m. at the UCF FAIRWINDS Alumni Center. Seay reminded the board that the meeting was covered by the Florida Sunshine Law and that the public and press were invited to attend. WELCOME Seay welcomed the board members and called on Karen Monteleone, Assistant Vice President, Board Relations, to call the roll. Monteleone determined that a quorum was present. The following board members attended the meeting: Chair Beverly Seay, Vice Chair Martins, Trustees Kenneth Bradley, Danny Gaekwad, Robert Garvy, Kyler Gray, John Lord, William Self, David Walsh and William Yeargin. Trustees Joseph Conte and John Sprouls joined via teleconference. Trustee Harold Mills was not in attendance. PUBLIC COMMENT There were no requests for public comment. MINUTES Hearing no corrections to the September 19, 2019 and October 23, 2019 meeting minutes, Seay stated that the minutes stood approved as presented. REMARKS AND INTRODUCTIONS Seay recognized and welcomed Trustee Caryl McAlpin, who was recently appointed to the UCF Board of Trustees for a term beginning in January 2020. Seay called on Interim President Thad Seymour for remarks. Seymour updated the Board on the progress made with UCForward, specifically in strengthening operations. Seymour discussed the post-investigation action plan and highlighted several steps taken to strengthen a culture of accountability at every level of the organization, indicating that much of 7 Board of Trustees Meeting - Minutes the work has been led by the Vice President for Compliance and Risk, Rhonda Bishop. Highlights included: • A workshop that was attended or viewed online by 600 administrative faculty and staff across UCF on ethical leadership. • A 90 percent completion rate for the required online ethics training that the 13,000+ employees are required to take. Seymour shared the new realignment of academic administrative units under Elizabeth Dooley, Provost and Vice President for Academic Affairs. He noted the new division of analytics and academic planning, which will be led by Dr. Paige Borden in her new role as UCF’s Chief Analytics Officer. Seymour indicated that over the next 60-90 days, he will be focused on evaluating the current administrative structure and leadership, identifying best practices among aspirational peer institutions, and better aligning our organization and leadership with strategic priorities. His goal