District of Summerland REGULAR COUNCIL MEETING AGENDA Monday, November 26th, 2012 - 7:00 p.m. Council Chambers Municipal Hall, 13211 Henry Ave. Summerland, BC Page 1. Call to Order 2. Adoption of Minutes 5-11 2.1 Adoption of Minutes Recommendation: THAT the Regular Council meeting minutes dated November 13, 2012 be adopted. 3. Resolution to Amend the Agenda 4. Delegations (maximum 5 minutes per delegation) 4.1 Delegation - Sgt. Mona Kauffeld - Summerland RCMP Third Quarter Report for 2012 5. Mayor's Report 6. CAO's Report 7. Unfinished Business 8. Correspondence 9. Development Services Department Reports 12-14 9.1 Urban Growth Strategy Request for Proposal RFP Approval Recommendation: THAT staff be authorized to release a Request for Proposal (RFP) with the intent of hiring a consulting firm to conduct a review of the Urban Growth Page 1 of 124 Page 9. Development Services Department Reports Stategy section of our Official Community Plan; AND THAT Council give early 2013 budget approval for the planned $65,000 expenditure. 10. Staff and Other Reports 10.1 Recommendations from the Committee of the Whole 15-19 10.2 District of Summerland Emergency Preparedness Recommendation: THAT Council receive the staff report from Fire Chief, G. Noble on the District of Summerland's Municipal Preparedness Program; AND THAT Council direct staff to continue to work in conjunction with the Regional District Okanagan Similkameen (RDOS), to ensure adequate emergency preparedness; AND FURTHER THAT $10,000.00 be approved within the 2013 "Emergency Measures" budget in order to update the District of Summerland's "Municipal Emergency Plan". 20-29 10.3 Municipal Goals and Objectives for 2013/2014 Recommendation: THAT Council adopt the attached document publishing Council's Municipal Goals and Objectives for 2013/2014. 30-40 10.4 Winter Road and Sidewalk Maintenance Recommendation: THAT Council repeal the existing Policy No. 400.4 - Snowplowing, Salting, and Sanding of Municipal Roads; AND THAT Council adopt the attached Policy No. 400.4 - Winter Road and Sidewalk Maintenance. 41-120 10.5 Annual Report for 2011 Recommendation: THAT Council set the Annual Meeting to consider the 2011 Annual Report for December 10th, 2012 and direct staff to advertise the meeting twice in the local newspaper. Page 2 of 124 Page 11. New Business 12. Bylaws 12.1 Bylaw 2012-016 - Cemetery Bylaw Recommendation: THAT Bylaw 2012-016 be adopted. 12.2 Bylaw 2012-022 - OCP and Rezoning, 14806 Biagioni Avenue (J. Schonewille) to allow construction of a Church OCP Amendment requires a majority vote of full Council - 4 Recommendation: THAT Bylaw 2012-022 be adopted. 12.3 Bylaw 2012-025 - Housekeeping Text Amendment (Agricultural Uses) to Zoning Bylaw 2000-450 Recommendation: THAT Bylaw 2012-025 be adopted. 121 12.4 Bylaw 2012-026 - Electrical Rate Increase for 2013 Recommendation: THAT Council rescind third reading of Bylaw Number 2012-026 and give Bylaw 2012-026 third reading, as amended. 122 12.5 Bylaw 2012-027 - Zoning Amendment to add 'Single Detached Housing' as a permitted use in the M1-Light Industrial Zone to 18217 and 18219 Bentley Road, only. Public Hearing - December 10th, 2012 Recommendation: THAT Bylaw 2012-027 be read a first time. 123-124 12.6 Bylaw 2012-028 - Zoning Amendment to regulate the size of Residential Accessory Buildings (Housekeeping Text Amendment) Public Hearing - December 10th, 2012 Recommendation: THAT Bylaw 2012-028 be read a first time. 13. Councillor's Report 14. Adjourn Page 3 of 124 Page 15. Public Question Period (questions must relate to items on the agenda) Page 4 of 124 DISTRICT OF SUMMERLAND MINUTES OF THE REGULAR COUNCIL MEETING HELD AT DISTRICT OF SUMMERLAND COUNCIL CHAMBERS 13211 HENRY AVENUE, SUMMERLAND, BC ON TUESDAY, NOVEMBER 13th, 2012 MEMBERS PRESENT: Her Worship Mayor Janice Perrino Councillor Lloyd Christopherson Councillor Robert Hacking Councillor Bruce Hallquist Councillor Orv Robson Councillor Marty Van Alphen Councillor Peter Waterman Staff Present: Tom Day, CAO Ken Ostraat, Director of Finance Don Darling*, Director of Engineering and Public Works Ian McIntosh, Director of Development Services Brenda Ingram*, Manager of Programs and Facilities Jim Holtjer, Information Services Coordinator Maureen Fugeta, Corporate Officer (* denotes partial attendance) 1. CALL TO ORDER Mayor Janice Perrino called the meeting to order at 7:00 p.m. 2. ADOPTION OF MINUTES Moved and Seconded, THAT the Regular Council meeting minutes dated October 22nd, 2012 be adopted; AND THAT the Special Council meeting minutes dated October 29th and November 5th, 2012 be adopted. Carried. 1 2.1 Adoption of Minutes Page 5 of 124 District of Summerland Regular Council Meeting November 13th, 2012 3. PUBLIC HEARING 3.1 Public Hearing - Bylaw 2012-022 - OCP and Rezoning, 14806 Biagioni Avenue (J. Schonewille) to allow construction of a Church Mayor Perrino read the public hearing statement at 7:02 p.m. The Director of Development Services provided a brief synopsis of the application. Mayor Perrino invited members of the public to approach the lectern if they wished to speak on the application. John Donnelly, 14612 Biagioni Avenue in favour of the placement of the church it is an addition to our community holds our land value; recognize the real value of what the church brings to our community Hans Redies, 14807 Biagioni Avenue in favour of this building spoke on water and sewer use Maria Falzi, 14817 Biagioni Avenue Approve of the church to be located on Biagioni John Donnelly, 14612 Biagioni Avenue Concerned with view of parking lot from his living room window and requested the lot be landscaped to minimize view Heinz Winkel, Enderby – Landscape Designer Advised that the parking lot screening issue will be looked after 3.2 Public Hearing - Bylaw 2012-025 - Zoning Bylaw 2000-450 - Housekeeping Text Amendments (Agricultural Uses) The Director of Development Services introduced the next application for Housekeeping Text Amendments to the Zoning Bylaw in relation to Agricultural Uses. Mayor Perrino invited members of the public to approach the lectern if they wished to speak on the application. There were none. 2 2.1 Adoption of Minutes Page 6 of 124 District of Summerland Regular Council Meeting November 13th, 2012 4. BYLAWS CONSIDERED AFTER PUBLIC HEARING 4.1 Bylaw 2012-022 - OCP and Rezoning, 14806 Biagioni Avenue (J. Schonewille) to allow construction of a Church. OCP Amendment requires a majority vote of full Council – 4 Members and staff discussed landscape screening; tax implications; previous location of Church; highest and best use of the land; close proximity to the highway, and visual impact to the neighbourhood. Moved and Seconded, THAT Bylaw 2012-022 be read a second and third time. Carried. Councillor’s Christopherson, Hallquist and Robson opposed. 4.2 Bylaw 2012-025 - Zoning Bylaw 2000-450 - Housekeeping Text Amendment - Agricultural Uses Moved and Seconded, THAT Bylaw 2012-025 be read a second and third time. Carried. Councillor Christopherson opposed. Public Hearing ended at 7:18 p.m. 5. MAYOR'S REPORT Restorative Justice Week 2012 from November 18th to 25th Congratulations to: o Trevor Knowlton, Summerland Secondary School teacher is the recipient of the Prime Minister’s Award for Teaching Excellence 2012; o Marcia Rothfield and Dean Colpitts on the grand opening of their new business, North West Technology, and o Barb Gillespie on the grand opening of her new business Cherry Tree Quilt Shop. o Thank you to the Summerland Alliance Church for inviting me to attend their service for the Royal Canadian Legion members o Condolences to Mr. Roy Bertram o Attended Remembrance Day ceremonies at Memorial Park 3 2.1 Adoption of Minutes Page 7 of 124 District of Summerland Regular Council Meeting November 13th, 2012 6. CAO'S REPORT Sidewalk/Paving work at the Firehall is nearing completion Formal version of Council Goals and Objectives will be presented to the public and for adoption at next Regular Council meeting Fire Chief is preparing a report/update on our Emergency Preparedness Program Public Works is providing an update to their Snow Removal Policy Initial presentation of our District Annual Report will be occur next meeting Development Services is preparing a Terms of References for our Urban Growth Strategy 7. DEVELOPMENT SERVICES DEPARTMENT REPORTS 7.1 Development Variance Permit for Lot 3, Block 2, DL 473, ODYD, Plan 1005 - 14806 Biagioni Avenue (J. Schonewille) Mayor Perrino to ask for comments from the public. Members discussed the requirement for sewer connection to 14806 Biagioni and specified area tax rules. Mayor Perrino invited members of the public to approach the lectern is they wished to speak on the application. There were none. Moved and Seconded, THAT a Development Variance Permit to vary Section 2, Table C.2.2-Type and Extent of Servicing of the Subdivision and Development Servicing Bylaw be granted to waive the requirement for connection to the District of Summerland Sanitary Sewer System as a condition of building permit, for Lot 3, Block 2, DL 473, ODYD, Plan 1005, located at 14806 Biagioni Avenue for the construction of a church. Carried. Councillor Hacking excused himself from the meeting at 7:40 p.m. 7.2 Zoning Amendment Application for 18217 and 18219 Bentley Road Moved and Seconded, THAT staff be authorized to prepare a site specific zoning bylaw amendment to add "Single Detached Housing" as a permitted use in the M1-Light Industrial Zone on Lot A, DL 2194, ODYD, Plan KAP45982 located at 18217 Bentley Road, and Lot 1, DL 2194, ODYD, Plan 38005 located at 18219 Bentley Road, only. Carried. 4 2.1 Adoption of Minutes Page 8 of 124 District of Summerland Regular Council Meeting November 13th, 2012 Councillor Hacking returned to the meeting at 7:45 p.m. 7.3 Zoning Bylaw Text Amendment - Residential Accessory Buildings Moved and Seconded, THAT staff be authorized to prepare an amendment to Zoning Bylaw 2000-450 as noted on Schedule A to the Director of Development Services staff report dated November 13th, 2012; to increase the allowable size of a residential accessory building in the single detached residential zones.