MAHWAH BOARD OF EDUCATION REVISED 60 Ridge Road, Mahwah, NJ 07430 Richard DeSilva, Jr. John Dinice 1st Vice President Kim Barron 2nd Vice President President Michael Galow Linda Mavretish Benjamin A. Kezmarsky Prema C. Moorthy Leslie Konikow Peter J. Wendrychowicz MINUTES OF THE PUBLIC WORK SESSION/ACTION MEETING OF THE MAHWAH BOARD OF EDUCATION held on Wednesday, July 19, 2017, in the Administrative Offices, 60 Ridge Road, Mahwah, New Jersey. CALL TO ORDER President Barron called the meeting to order at 7:00 p.m. ROLL CALL PRESENT: Mesdames Konikow and Barron Messrs. DeSilva, Dinice, Galow, Kezmarsky and Wendrychowicz ABSENT: Ms. Mavretish and Dr. Moorthy ALSO PRESENT: C. Lauren Schoen, Superintendent of Schools Dennis Fare, Assistant Superintendent Kyle J. Bleeker, Business Administrator/Board Secretary 10 members of the public PRESIDENT’S ANNOUNCEMENT Adequate notice of agenda of this meeting has been provided to The Ridgewood News and The Record specifying that the Mahwah Board of Education will meet on July 19, 2017 in the Administrative Offices, 60 Ridge Road, Mahwah, New Jersey. A copy was filed with the Township Clerk. SALUTE TO THE FLAG MOTION TO RECESS TO EXECUTIVE SESSION It was moved by Mr. Wendrychowicz, seconded by Mr. Galow to recess to Executive Session under Chapter 231, P.L. (Sunshine Law), which authorizes a public body to discuss personnel, negotiations and legal matters. Confidential Student Matters Motion carried 7-0 at 7:01 p.m. MOTION TO RECONVENE TO PUBLIC ACTION MEETING It was moved by Ms. Konikow, seconded by Mr. Wendrychowicz to reconvene to Public Action Meeting to take action on matters discussed in Executive Session. Motion carried 7-0 at 7:08 p.m. 7/19/17 SUPERINTENDENT’S REPORT – DR. C. LAUREN SCHOEN 2016-17 Violence & Vandalism Harassment, Intimidation, & Bullying District Report Period 2 BUSINESS ADMINISTRATOR/BOARD SECRETARY’S REPORT – MR. KYLE J. BLEEKER Mr. Bleeker referred to Mr. Galow who gave a report regarding a meeting that the Finance & Facilities Committee had with representatives of the township regarding a potential cell tower on BOE property. ASSISTANT SUPERINTENDENT’S REPORT – MR. DENNIS FARE Mr. Fare introduced Michelle Moat who will be appointed on agenda item 16k. PRESIDENT’S REPORT Ms. Barron recognized the high school athletic department’s receipt of the NJSIAA sportsmanship banner. Ms. Barron also thanked all volunteers listed on the agenda. BOARD COMMITTEE REPORTS a. Instructional & Curriculum/Special Education – L. Konikow (Chair), K. Barron, M. Galow, P. Moorthy b. Finance & Facilities – M. Galow (Chair), R. DeSilva, J. Dinice, B. Kezmarsky c. Policy – J. Dinice (Chair), R. DeSilva, L. Konikow, L. Mavretish d. Community Relations – L. Mavretish (Chair), L. Konikow, P. Wendrychowicz, K. Barron e. Executive/Planning Committee – K. Barron (Chair), R. DeSilva, J. Dinice f. Negotiations – M. Galow (Chair), R. DeSilva, P. Moorthy g. Technology –P. Wendrychowicz (Chair), J. Dinice, B. Kezmarsky, P. Moorthy h. Bergen County School Boards Liaison – M. Galow, P. Moorthy (Alt.) i. New Jersey School Boards Legislative Liaison – P. Wendrychowicz j. Mahwah Schools Foundation Liaison – R. DeSilva, L. Mavretish (Alt.) k. Mahwah Access for All – K. Barron, B. Kezmarsky Finance & Facilities – Mr. Galow led a discussion regarding the receipt of addition state aid for the 17/18 school year. After discussion, the Board has decided to provide the additional aid back to the tax payers of Mahwah in the form of a tax levy adjustment for the 17/18 year. Mr. Bleeker will take the necessary steps to formalize this action. Policy – Mr. Dinice discussed policies on agenda item 15d for second reading. BOARD MEMBER REMARKS/ADDITIONAL COMMENTS ON REPORTS OR OTHER NON- AGENDA ITEMS Mr. Wendrychowicz recognized and thanked Mr. Fare for his work overseeing the hiring process for the 17/18 school year. He also commented on agenda item 15r, lease with the township. OLD BUSINESS MINUTES It was moved by Mr. Wendrychowicz, seconded by Mr. DeSilva that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves the minutes of the June 28, 2017, Public Work Session/Action Meeting. Motion carried 6-0-1. Ms. Barron abstained. Page 2 of 19 7/19/17 NEW BUSINESS - OTHER The following twenty-one (21) resolutions were moved by Mr. Kezmarsky, seconded by Mr. Wendrychowicz. FINANCIAL REPORT – 2016-2017 – (07-001-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves the payment of bills for the period of 6/24/17 to 6/30/17. General Fund Fund 10 $181.69 General Current Expense Fund 11 $1,582,966.38 Capital Outlay Fund 12 $4,520.35 Special Revenue Funds Fund 20 $4,098.92 Region I Fund 52 $2,093.02 Region I-Contracted Trans. Fund 53 $2,783.68 Region I Summer Fund 54 $-70.98 Total of All Checks $1,596,573.06 ROLL CALL VOTE on the above resolution. Motion carried 6-0-1. Mr. Galow abstained on ck #s 87007 & 87114. FINANCIAL REPORT – 2017-2018 – (07-002-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves the payment of bills for the period of 7/1/2017 – 7/13/2017. General Current Expense Fund 11 $86,741.08 Capital Outlay Fund 12 $105,556.75 Region I Fund 52 $2,950.00 Total of All Checks $195,247.83 ROLL CALL VOTE on the above resolution. Motion carried 7-0. CONFERENCES/WORKSHOPS – (07-003-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves attendance at the following conferences/workshops that are deemed to be educationally appropriate and for the benefit of the school district including conference/workshop fees and necessary travel expenses: Name Conference/Workshop Date Amount Dorothy Eason FY2018 ESSA Consolidated Formula 7/27/17 N/A Subgrant Application Work Session Cheryl Epstein Certification & Professional Development 7/20/17 21.54 mi. Matthew Bouroult AP Summer Seminar AP Government & 8/31- $950 +21.0 mi. Politics 8/4/17 +tolls Jason Schmitt Responsive Classroom Advanced Course 8/8 – $729 +58.4 mi. 8/11/17 Kim Barron Board President & Vice President 8/16/17 $50 Regional Training Page 3 of 19 7/19/17 Name Conference/Workshop Date Amount Jennifer Lederer Mindful Schools: Mindful Educator 8/24 – $275. Essentials 10/4/17 Rayhan Jalil Bloomfield College Counselor Workshop 10/3/17 N/A Deborah Benvenuto Orton-Gillingham Basic Language Course 7/21/17 $595 – Level 1 Scot VanDemark Northern Regional Facilities Training 8/16/17 No cost ROLL CALL VOTE on the above resolution. Motion carried 7-0. SECOND READING AND ADOPTION OF POLICIES & REGULATIONS – (07-004-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves the second reading and adoption of the following: Policy & Regulation 3126 – District Mentoring Program Policy and Regulation 3221 – Evaluation of Teachers Policy and Regulation 3222 – Evaluation of Teaching Staff Members, Excluding Teachers and Administrators Policy and Regulation 3223 – Evaluation of Administrators, Excluding Principals, Vice Principals, and Assistant Principals Policy and Regulation 3224 – Evaluation of Principals, Vice Principals, and Assistant Principals Policy & Regulation 3240 – Professional Development for Teachers and School Leaders Policy & Regulation 5610 - Suspension Policy 5620 - Expulsion (Revised) Policy 8550 – Unpaid Meal Charges/Outstanding Food Service Charges ROLL CALL VOTE on the above resolution. Motion carried 7-0. SUMMER CURRICULUM WRITING – (07-005-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves stipend for summer curriculum writing at the contracted curriculum hourly rate of $41 per hour: Future Problem Solving Christine Hartigan Miller 15 hours Film as Literature David Jankowski 5 hours ROLL CALL VOTE on the above resolution. Motion carried 7-0. PROFESSIONAL DEVELOPMENT – (07-006-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves a proposal from Mindful Practices to provide professional development in social- emotional learning on Thursday, August 24, 2017, in an amount not to exceed $3,000. ROLL CALL VOTE on the above resolution. Motion carried 7-0. PROFESSIONAL DEVELOPMENT – (07-007-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves a stipend for staff to provide professional development on Wednesday, August 30, Page 4 of 19 7/19/17 2017, at the hourly rate of $100 per hour: Responsive Classroom for New Elementary Teachers Darrah Samuels 3 hours ROLL CALL VOTE on the above resolution. Motion carried 7-0. EXTENDED SCHOOL YEAR PLACEMENT – (07-008-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves the following student with local identification # 37422 be placed in the CAPS Program Colonial Road School, Franklin Lakes. This program is designed to meet the needs of children with autism. Effective enrollment July 10, 2017 with an extended school year tuition of $8,000 ROLL CALL VOTE on the above resolution. Motion carried 7-0. EXTENDED SCHOOL YEAR TUITION AMENDMENTS – (07-009-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves the following student’s tuition be amended as a result of adjusted billing. Student ID Location Original ESY Cost Corrected ESY Cost 32477 The High Point School $7,246.58 $7,575.97 37090 Peter Cooper School $8,879.12 $12,835.00 32614 Paramus High School $8,870.00 $9,995.08 ROLL CALL VOTE on the above resolution. Motion carried 7-0. SERVICE PROVIDER FEE AMENDMENT – (07-010-17/18) RESOLVED: that, upon the recommendation of the Superintendent of Schools, the Mahwah Board of Education approves and adjusted rate of $57.00 per hour for nursing services provided by Preferred Health Care.