THE CORPORATION OF THE TOWNSHIP OF EAR FALLS M I N U T E S of the Regular Meeting of Ear Falls Council #2 Ear Falls Municipal Council Chambers February 5th, 2019 @ 7:00 p.m. 1 CALL TO ORDER Mayor Kevin Kahoot called the Meeting to order at 7:00 p.m. 2 ROLL CALL Mayor Kevin Kahoot, Councillor David Carroll, Councillor Rob Eady, Councillor Wendy Pearson, Councillor Daniel Sutton, Clerk Treasurer Administrator Kimberly Ballance, and for (4) members of the public. 3 DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF Councillor Eady declared an interest in Item No. 8.2 as his wife is a cousin to Travis Strachan’s mother. 4 DELEGATIONS AND PRESENTATIONS 4.1 Gordon Grasley – Update on Business Venture Mr. Grasley has been a resident of Ear Falls for the past ten (10) years, and worked at the Red Lake Gold Mine for the past fifteen (15) years. He is interested in starting a business, and has completed extensive research on Birch Syrup and the development of a Birch Syrup production facility. He has applied for, and is currently waiting on, the Ministry of Natural Resources and Forestry (MNRF) to issue a Land Use Permit (LUP) to tap 1200 to 2000 birch trees at a location that is approximately 27 km down the Long-Legged Road. He is hoping that the LUP will be in place for this season which occurs at the end of April/beginning of May subject to weather. The production process is relatively intensive due to the amount of water that needs to be removed from the birch water to produce syrup. He is working with a company, CDL, to assist in his production process as they supply equipment, filters, bottles, and labels. The world production of birch syrup is about 5000 gallons, while maple syrup is about 19 million gallons. Birch syrup wholesales for $300 / gallon or retails for $30 / 100 ml. Mr. Grasley noted that he plans to focus on organic manufacturing of birch syrup with some possible spinoffs into birch water production, birch beer and blended birch syrup with honey. The honey would also be produced locally on the LUP site. Council requested clarification on the amount of syrup that can be removed from a tree. Mr. Grasley advised that approximately 1-3 gallons a day can be extracted, and that he is planning to use a vacuum system for extraction. The trees need to be young to produce the best syrup. He is looking to do production on site at the LUP Minutes – Regular Meeting of Council February 5th, 2019 Page 2 location. Mr. Grasley advised that he is looking for support from Council on any grant opportunities that the municipality becomes aware of, as well as any support that it can provide in moving the LUP forward. 4.2 Jan (Dutchie) Loman – Local Citizen Advisory Committee (LCC) Update Mr. Loman put forth a letter in support of the White Wing Road Cottage Lot project and the LCC supported it. The Minutes showing this will be sent to the Township for its records. PART I – CONSENT AGENDA (For the purpose of convenience and for expediting Meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Member of Council. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the Minutes of the Meeting.) RESOLUTION NO. 024 Moved by Rob Eady. Seconded by David Carroll. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls hereby adopts the Items in Sections 5 – 7 of Part 1 – Consent Agenda. Carried. 5 MINUTES 5.1 The review and passing of the Minutes of the previous Meetings. 5.1.1 January 15th, 2019 – Special Meeting of Council Minutes. 5.1.2 January 15th, 2019 – Regular Meeting of Council Minutes. RESOLUTION NO. 025 Moved by Rob Eady. Seconded by Wendy Pearson. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes of the previous Meetings of Council numbered 5.1.1 to 5.1.2 at the February 5th, 2019 Regular Meeting of Council. Minutes – Regular Meeting of Council February 5th, 2019 Page 3 Carried. C.O. 5.2 Minutes of Committees. 5.2.1 October 30th, 2018 – Ear Falls Joint Health & Safety Committee Meeting Minutes. RESOLUTION NO. 026 Moved by Rob Eady. Seconded by Daniel Sutton. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes of Committees numbered 5.2.1 at the February 5th, 2019 Regular Meeting of Council. Carried. C.O. 5.3 Minutes from other Agencies / Organizations. 5.3.1 November 13th, 2018 – Ear Falls Public Library Board Meeting Minutes. 5.3.2 November 13th, 2019 – Ear Falls Public Library Board Special Meeting Minutes. 5.3.3 November 8th, 2019 – Kenora District Services Board Regular Meeting Minutes. RESOLUTION NO. 027 Moved by Wendy Pearson. Seconded by Daniel Sutton. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Minutes from other Agencies / Organizations numbered 5.3.1 to 5.3.3 at the February 5th, 2019 Regular Meeting of Council. Carried. 6 TENDERS / PROPOSALS / QUOTES F18 – TR 6.1 Tender – Purchase of a New 2018 – 2019 ¾ Ton 4x4 Extended Cab Chassis Pickup Truck, with a 9’ Boss V-Plow or Equivalent. RESOLUTION NO. 028 Moved by David Carroll. Seconded by Rob Eady. Minutes – Regular Meeting of Council February 5th, 2019 Page 4 RESOLVED THAT on the recommendation of Manager of Public Service & Operations Jeff Russell, the Council of the Corporation of the Township of Ear Falls accepts the Proposal for the purchase of a 2019 Ford F250 XLT Extended Cab 4x4 Truck with a 9’ Boss V-Plow from Dingwall Ford Sales Ltd. in Dryden at a cost of $55,519.00 plus applicable taxes and in accordance with the Proposal as attached. Carried. 7 MISCELLANEOUS MOTIONS 7.1 Correspondence. M06-ON 7.1.1 News Release from Ontario News re: Hazel McCallion appointed as Special Advisor to the Premier and Minister of Municipal Affairs and Housing. A16-KE 7.1.2 Letter dated December 20th, 2018 from the Ministry of Children, Community and Social Services re: Provision of the District Social Service Administration Board (DSSAB) Governance and Accountability Review Final Report and an update on the next steps for this work. RESOLUTION NO. 029 Moved by Rob Eady. Seconded by Wendy Pearson. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the documents numbered 7.1.1 to 7.1.2 at the February 5th, 2019 Regular Meeting of Council. Carried. C.O. 7.2 Reports from Departments. 7.2.1 Monthly Report from Economic Development Officer Michelle Hiscox re: January. RESOLUTION NO. 030 Moved by Daniel Sutton. Seconded by Rob Eady. RESOLVED THAT the Council of the Corporation of the Township of Ear Falls receives and files the Report from Departments numbered 7.2.1 at the February 5th, 2019 Regular Meeting of Council. Carried. Minutes – Regular Meeting of Council February 5th, 2019 Page 5 *F11-CA 7.3 Submission of an Application to Canadian Parks and Recreation Association (CPRA) under the Green Jobs Proposal 2019 re: Landscape and Preservation Technicians (2 positions). RESOLUTION NO. 031 Moved by Wendy Pearson. Seconded by David Carroll. WHEREAS the Canadian Parks and Recreation Association, on behalf of the Government of Canada, administers wage subsidies (up to 50%) to create 1,200 Green Jobs for youth; and WHEREAS the Township of Ear Falls has identified two (2) new summer student positions titled Landscape and Preservation Technician to assist with local garbage pick-up, help with the landscaping project at the Ear Falls Government Building, assist in maintaining flower-beds, and complete some research on community recycling programs; NOW THEREFORE BE IT RESOLVED THAT Economic Development Officer Michelle Hiscox, is authorized and directed to apply for two (2) positions under the Canadian Parks and Recreation Association’s Summer Work Experience Green Jobs Initiative. Carried. A.R. 7.4 Letter dated January 24th, 2019 from the Royal Canadian Legion, Ear Falls Branch No. 238 re: Request to reduce the Rental Fee for the upstairs of the Recreation Centre to provide Bar Services for the Shamrock 2019 Hockey Tournament being held from March 22nd and 23rd, 2019. RESOLUTION NO. 032 Moved by Daniel Sutton. Seconded by David Carroll. WHEREAS the rental rate for the Second Floor of the Arena (with an S.O.P.) is $43.50/hour; and WHEREAS the Ear Falls Royal Canadian Legion Branch No. 238 has proposed a rental rate of $43.50/day for the provision of Bar Services for the Shamrock 2019 Hockey Tournament on March 22nd and 23rd, 2019; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Ear Falls hereby accepts the proposal from the Royal Canadian Legion Branch No. 238 to rent the Second Floor of the Arena (with an S.O.P) at a rate of $43.50/day for the Shamrock 2019 Hockey Tournament on March 22nd and 23rd, 2019.