London Borough of Lambeth Lambeth Archives Option Appraisal Report Creative Cultures. Lambeth Archives Option Appraisal Contents Contents .................................................................................................................................................. 2 1. Executive Summary and list of recommendations .................................................................. 5 2. Introduction .................................................................................................................................... 8 2.1 Lambeth Archives ...................................................................................................................... 8 2.1.1.The Brief .............................................................................................................................. 8 2.2 What we did ........................................................................................................................... 9 2.3 Why is Lambeth Archives important? ................................................................................ 9 3. The current service .................................................................................................................... 10 3.1. Staffing ................................................................................................................................. 10 3.2 Budget .................................................................................................................................. 11 3.3 The location ......................................................................................................................... 11 3.4 The collections .................................................................................................................... 12 3.5 Storage................................................................................................................................. 13 3.6 Access to the collections ................................................................................................... 14 4. Audiences: user needs and demand ....................................................................................... 15 4.1 What the data tells us ........................................................................................................ 15 4.2 Who could use Lambeth Archives? Possible audiences ............................................. 17 5. What people said: summary of the consultation .................................................................... 17 5.1 Online survey results ......................................................................................................... 17 5.2 Groups and societies ......................................................................................................... 21 5.3 Staff ...................................................................................................................................... 22 5.4 Other Feedback received .................................................................................................. 24 5.5 The project steering group ................................................................................................ 24 6. Development opportunities for the service ............................................................................... 24 6.1 Partnership with other organisations ............................................................................... 24 6.2 Volunteers ........................................................................................................................... 28 6.3 Accreditation ....................................................................................................................... 29 6.4 Managing council records ................................................................................................. 29 6.5 Online access......................................................................................................................... 33 7. Identifying potential locations for Lambeth archives: requirements and criteria ............... 34 7.1 Physical requirements ....................................................................................................... 35 7.1.1 Archival Repository .......................................................................................................... 35 7.1.2 Public facilities .................................................................................................................. 37 2 Creative Cultures. Lambeth Archives Option Appraisal 7.1.3 Options for reducing the floor area: offsite storage ..................................................... 42 7.1.4 Locating the archives in more than one building (split sites) ..................................... 43 7.2 Location ............................................................................................................................... 45 7.3 Costs .................................................................................................................................... 46 7.3.1 Capital costs ...................................................................................................................... 46 7.3.2 Moving an archive ............................................................................................................ 48 7.3.3 Revenue costs .................................................................................................................. 49 7.3.4 Reducing capital and revenue costs ............................................................................. 50 7.3.5 Income ............................................................................................................................... 51 8. A future location for Lambeth Archives ...................................................................................... 52 8.1 Co-location with another archive...................................................................................... 52 8.2 Consideration of sites within Lambeth ............................................................................ 54 Site assessment ............................................................................................................................. 55 8.2.1 Minet Library ..................................................................................................................... 55 8.2.2 Keybridge development, South Lambeth Road ........................................................... 57 8.2.3 Somerleyton Road development: Ovalhouse and Carlton Mansions ...................... 58 8.2.4 Oval Gas Works site, Oval and Kennington Development Area (OAKDA) ............. 60 8.2.5 The Redfearn Centre, 329 Kennington Lane ............................................................... 61 8.2.6 Number 2 – 8, Gracefield Gardens, Streatham ........................................................... 64 8.2.7 The ‘do nothing’ option .................................................................................................... 67 9. A relative assessment of the sites considered .......................................................................... 68 9.1 Capacity ............................................................................................................................... 68 9.2 Location ............................................................................................................................... 68 9.3 Staffing ................................................................................................................................. 69 9.4 Capital and revenue costs ................................................................................................ 69 9.5 Site assessment ................................................................................................................. 70 10. Planning for a new archive ......................................................................................................... 72 10.1 Funding opportunities ........................................................................................................ 72 10.2 Risk Assessment ................................................................................................................ 73 10.2.1 Revenue costs ................................................................................................................ 73 10.2.2 Capital costs ................................................................................................................... 73 10.2.3 Timescale ........................................................................................................................ 74 10.2.4 Alternative uses for Minet Library ................................................................................ 74 11. Recommendations and implementation ................................................................................... 75 Appendix 1: List of those we spoke to: ...................................................................................... 78 Appendix 2: A community archive movement for Lambeth .................................................... 79 3 Creative Cultures. Lambeth Archives Option Appraisal A2.1 A community archive for Minet Library: concept .............................................................. 79 A2.2 A community archive for Minet Library: objectives .......................................................... 79 A2.3