Contents MAITLAND CITY COUNCIL Notice is hereby given, in accordance with the provisions of the Local Government Act 1993 that a Meeting of Maitland City Council will be held in the Council Chambers, Town Hall, High Street, Maitland, commencing at 5.30pm. ORDINARY MEETING AGENDA 14 AUGUST 2012 DAVID EVANS GENERAL MANAGER Please note: In accordance with the NSW Privacy and Personal Information Protection Act, you are advised that all discussion held during the Open Council meeting is recorded for the purpose of verifying the minutes. This will include any discussion involving a Councillor, Staff member or a member of the public. ORDINARY MEETING AGENDA 14 AUGUST 2012 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION ................................................................................................. 1 2 APOLOGIES AND LEAVE OF ABSENCE .................................................... 1 3 DECLARATIONS OF INTEREST .................................................................. 1 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .......................... 1 5 BUSINESS ARISING FROM MINUTES ......................................................... 1 6 MAYORAL MINUTE ....................................................................................... 1 NIL .................................................................................................................. 1 7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS ..................................................................................................... 1 8 PUBLIC ACCESS .......................................................................................... 1 9 GENERAL MANAGER'S REPORTS ............................................................. 2 9.1 RETIREMENT OF COUNCILLOR RAY FAIRWEATHER .................. 2 10 PLANNING, ENVIRONMENT AND LIFESTYLE REPORTS ......................... 4 10.1 DA 12-1147 CHANGE OF USE TO MEDICAL CENTRE, MINOR INTERNAL ALTERATIONS & BUSINESS IDENTIFICATION SIGNAGE - LOT 10 DP617237, 47-49 CHURCH STREET, MAITLAND RECOMMENDATION: APPROVAL........................................................................................ 4 10.2 DA 10-3014 PROPOSED TWO LOT INTO FOUR LOT SUBDIVISION - LOTS 308 & 309 DP1082128, 34 & 36 DIAMOND CIRCUIT, RUTHERFORD RECOMMENDATION: APPROVAL...................................................................................... 33 10.3 DA 12-1689 CHANGE OF USE FROM RETAIL PREMISES TO BUSINESS PREMISES - ADMINISTRATION/STORAGE OF BUILDING COMPANY & CLEANING BUSINESS - LOT 101 DP1011929, 21 HIGH STREET, MAITLAND RECOMMENDATION: APPROVAL ................................................. 59 10.4 WORKS IN KIND AGREEMENT FOR GOVERNMENT ROAD THORNTON ..................................................................................... 97 10.5 RELEASE OF STATE GOVERNMENT GREEN PAPER - A NEW PLANNING SYSTEM FOR NSW .......................................... 129 10.6 REZONING OF THE FARLEY URBAN RELEASE AREA ............. 147 10.7 ALCOHOL POLICY SPORTSGROUNDS FACILITIES AND RESERVES ................................................................................... 214 10.8 HUNTER VALLEY STEAMFEST ................................................... 227 Page (i) ORDINARY MEETING AGENDA 14 AUGUST 2012 10.9 ASHTONFIELD PUBLIC SCHOOL - PETITION FROM LOCAL RESIDENTS .................................................................................. 234 11 APPEARANCE AND INFRASTRUCTURE REPORTS.............................. 269 11.1 PAVEMENT REPAIR INVESTIGATION - DENTON PARK DRIVE, ABERGLASSLYN ............................................................. 269 11.2 GRAFFITI REMOVAL PROJECT - ROTARY CLUBS ................... 272 11.3 GRAFFITI REMOVAL DAY 2012 ................................................... 282 11.4 RECREATIONAL VEHICLE WASTE DUMP POINT ...................... 287 12 CORPORATE SERVICES REPORTS ....................................................... 289 12.1 STATEMENT OF INVESTMENTS AS AT 31 JULY 2012 .............. 289 13 CORPORATE PLANNING AND ENGAGEMENT REPORTS ................... 294 13.1 END OF TERM REPORT .............................................................. 294 14 STRATEGIC PROJECTS REPORTS ........................................................ 299 NIL .............................................................................................................. 299 15 PEOPLE AND PERFORMANCE REPORTS ............................................. 300 15.1 ALCOHOL AND OTHER DRUGS POLICY .................................... 300 15.2 EQUITY DIVERSITY & RESPECT POLICY .................................. 311 15.3 CHILD PROTECTION POLICY ...................................................... 328 15.4 WORKPLACE HEALTH & SAFETY POLICY 2012 ........................ 339 16 ITEMS FOR INFORMATION ...................................................................... 351 16.1 CLUBGRANTS FUNDING ROUND - DISPERSMENT OF FUNDS .......................................................................................... 351 16.2 PRELIMINARY 2011 CENSUS RESULTS .................................... 353 16.3 HUNTER RESOURCE RECOVERY - TENDER OUTCOME......... 372 16.4 COUNCILLOR MOTIONS .............................................................. 374 16.5 LOCAL TRAFFIC COMMITTEE MEETING JULY 2012 MINUTES ....................................................................................... 378 16.6 CODE OF CONDUCT COMPLAINT REPORTING ........................ 384 17 NOTICES OF MOTION/RESCISSION ....................................................... 385 17.1 TRAFFIC CONGESTION AT THE ROUNDABOUTS ON THE NEW ENGLAND HIGHWAY, RUTHERFORD ............................... 385 17.2 THE BLOCK AND MASTERCHEF COMPETITION WINNERS ..... 388 18 QUESTIONS WITH NOTICE ...................................................................... 389 18.1 MASTERPLAN FOR PORTER PLACE PARK IN LOCHINVAR .... 389 19 URGENT BUSINESS ................................................................................. 391 Page (ii) ORDINARY MEETING AGENDA 14 AUGUST 2012 20 COMMITTEE OF THE WHOLE .................................................................. 392 20.1 BANKRUPTCY ACTION AGAINST OWNER OF ASSESSMENT 20759 ................................................................... 392 21 CLOSURE .................................................................................................. 393 Page (iii) ORDINARY MEETING AGENDA 14 AUGUST 2012 PRESENT 1 INVOCATION 2 APOLOGIES AND LEAVE OF ABSENCE 3 DECLARATIONS OF INTEREST 4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ● The Minutes of the Ordinary Meeting held 24 July 2012 be confirmed. 5 BUSINESS ARISING FROM MINUTES 6 MAYORAL MINUTE Nil 7 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS 8 PUBLIC ACCESS Page (1) ORDINARY MEETING AGENDA 14 AUGUST 2012 General Manager's Reports 9 GENERAL MANAGER'S REPORTS 9.1 RETIREMENT OF COUNCILLOR RAY FAIRWEATHER 9.1 RETIREMENT OF COUNCILLOR RAY FAIRWEATHER File No: 35/51 Attachments: Nil Responsible Officer: David Evans - General Manager Author: David Evans - General Manager Maitland 2021 Outcome 16: Identified and connected leaders Council Objective: 16.2.1 To consolidate Council’s position as a strong leader and champion for the Maitland community EXECUTIVE SUMMARY The purpose of this report is to formally acknowledge the retirement of Councillor Ray Fairweather and his contribution to the City of Maitland as an Alderman and Councillor over his 35 years of service on Maitland City Council. OFFICER’S RECOMMENDATION THAT 1. Councillor Ray Fairweather’s retirement from Local Government be acknowledged at this, his final Council Meeting; and 2. Councillor Ray Fairweather be invited to make a brief address to this, his final Council Meeting. REPORT As Councillors are aware, this is the final meeting of Maitland City Council in the current term, and the final meeting for Councillor Ray Fairweather as he retires from local government. Councillor Fairweather has served the City and its community as an Alderman and Councillor in a career spanning 35 years, serving as Alderman and Councillor from 1977 to 1997, and from 1999 to 2012. Councillor Fairweather also served as Mayor of the City from September, 1991 to September, 1992. During his time on Council, Councillor Fairweather has been an active member of many committees including Bruce Street Community Hall, the Local Traffic Committee, council’s Property Committee, Internal Audit Committee and Works Committee. He has also served as a Trust Member and Chairman of the Walka Water Works Trust and is a member of the current Walka Water Works Advisory Committee. Council under Mayoral Minute at its meeting held on 13 December, 2011, recognised Councillor Fairweather’s service to Council, the City and the community by resolving Page (2) ORDINARY MEETING AGENDA 14 AUGUST 2012 RETIREMENT OF COUNCILLOR RAY FAIRWEATHER (Cont.) to name an area within the Walka Water Works recreation reserve “The Ray Fairweather Park”. This naming was formalised at a ceremony conducted at Walka Water Works on Saturday 14 July, 2012. FINANCIAL IMPLICATIONS This matter has no direct financial impact upon Council's adopted budget or forward estimates. POLICY IMPLICATIONS This matter has no specific policy implications for Council. STATUTORY IMPLICATIONS There are no statutory implications under the Local Government Act 1993 with this matter. Page (3) ORDINARY MEETING AGENDA 14 AUGUST 2012 Planning, Environment and Lifestyle Reports 10 PLANNING, ENVIRONMENT AND LIFESTYLE REPORTS 10.1 DA 12-1147