CITY OF ORILLIA Regular Council Meeting Monday, November 6, 2017 - 7:00 p.m. Council Chamber, Orillia City Centre A G E N D A Infrared hearing aids are available on the east wall at the back of the Council Chamber. Page Call to Order O Canada Moment of Silence Approval of Agenda Disclosure of Interest Presentation Deputations Minutes - October 23, 2017 Public Meeting re Planning Matter - October 23, 2017 Regular Council Meeting Correspondence Reports 7 - 12 1. Report Number 2017-20 of Council Committee. a) Clause 5 - Email dated November 1, 2017 from Debbie Daniel. 1. THAT, further to confidential Report CD-17-21 dated October 24, 2017 from the Chief Administrative Officer regarding a staffing matter, the confidential direction be adopted. 2. THAT as recommended in Report TREAS-2017-G09 dated October 23, 2017 from the Treasury Department, the City’s general insurance coverage be renewed for a twelve-month term commencing January 1, 2018, through Jardine Lloyd Thompson Canada Inc. (JLT) for the Page 1 of 73 Page pre-tax premium of $438,871 (subject to normal end-of-term property and fleet adjustments); AND THAT the Mayor and Clerk be authorized to execute acceptance of the Municipal Insurance Program Proposal. 3. THAT as recommended in Report PRCD-12-2017 dated October 24, 2017 from the Parks, Recreation and Culture Department, staff be authorized to submit an application to the Ministry of Seniors Affairs for the Seniors Community Grant Program to establish a Seniors Program Coordinator; AND THAT if awarded the grant, the Mayor and Clerk be authorized to execute a Transfer Payment Agreement with the Ministry of Senior Affairs. 4. THAT as recommended in Report FAC-FM-2017-06 dated October 24, 2017 from the Facilities and Special Projects Department, an expenditure of $8,000 be approved for the replacement of a heat pump that services one of the City Centre’s tenants; AND THAT funding be appropriated from the City Centre Reserve. 5. THAT Report DSE-17-24 dated October 24, 2017 from the Development Service and Engineering Department regarding a request to reduce the speed limit on Gill Street be received as information at this time. 6. THAT Report DSE-17-21 dated October 24, 2017 from the Development Services and Engineering Department regarding the request for a crosswalk at the Barrie Road and Wyandotte Street intersection be received as information. 7. THAT Report CD-17-18 dated October 25, 2017 from the Clerk's Department regarding the proactive enforcement of Chapter 834 of the City of Orillia Municipal Code - Clean and Clear be received as information. 8. THAT Report DSE-17-25 dated October 25, 2017 from the Development Services and Engineering Department regarding the implementation of pedestrian safety measures on West Ridge Boulevard and University Avenue be received as information at this time. 9. THAT, further to Report PRCR-10-2017 dated October 24, 2017 from the Parks, Recreation and Culture Department regarding requests for various park amenities, staff be directed to contact the Orillia Disc Golf Association to discuss the feasibility of implementing a disc golf course; AND THAT staff be directed to report back regarding the outcome of the discussion at the February 5, 2018 Council Committee meeting. Page 2 of 73 Page 10. THAT, further to Report PRCR-10-2017 dated October 24, 2017 from the Parks, Recreation and Culture Department, staff be directed to provide a further report with respect to a leash-free dog zone in Hillcrest Park and report back to Council Committee; AND THAT staff be directed to undertake a public consultation process with the outcome being included in the report. 11. THAT as recommended in Report PRCD-11-2017 dated October 24, 2017 from the Parks, Recreation and Culture Department, staff be directed to update the City of Orillia’s “Bench & Tree Donation Program - Guidelines and Applications” to remove the 15 year sunset provision for tree donations. 12. THAT as recommended in Report CD-17-19 dated October 17, 2017 from the Clerk's Department, Policy 1.13.1.1. - Accountability and Transparency be amended as set out in Schedule “A” of the report. THAT Report Number 2017-20 of Council Committee, now before Council, be adopted. 13 - 33 2. Information Orillia - re Quarterly Report - Q3. File: F11-OUT THAT Report IO-2017-10 dated October 16, 2017 from Information Orillia regarding its Quarterly Report - Q3 be received as information; AND THAT the quarterly payment instalment of $10,000 be released to Information Orillia. 35 - 37 3. Grants Committee - re Report Number 2017-04. File: C12-GNT THAT as recommended in Report GNT-2017-04 dated October 24, 2017 from the Grants Committee, the following general grants be approved: Take a Vet to Dinner $ 675 Couchiching Jubilee House $1,000 Royal Canadian Legion Branch 34 (Pipes and Drums) $ 675 AND THAT the grant requests from Youth Haven and the Orillia Horticultural Society be received as information. Motions Enquiry Motions 1. THAT staff, in consultation with the Orillia Police Services Board, be directed to prepare a report with respect to the following: The feasibility of establishing an Orillia O.P.P. satellite office in the Page 3 of 73 Page downtown core as a result of the detachment moving to its new location in West Ridge. 2. THAT staff, in consultation with the Chippewas of Rama First Nation, be directed to prepare a report with respect to the following: The feasibility of repositioning the cannons in Couchiching Beach Park to point away from the Chippewas of Rama First Nation. Notice of Motion Deputation Motions Consent Agenda 39 - 42 1. Minister of Energy - re 2017 Long-Term Energy Plan. File: A16-MEI Recommendation: Receive as information. 43 - 46 2. Minister of Finance - re Proposed retail and distribution system for non- medical cannabis. File: A16-MOF Recommendation: Receive as information. Copy to Legislative Services Division, Clerk's Department. Copy to Orillia Police Services Board. Copy to Ontario Provincial Police, Orillia Detachment. 47 3. County of Simcoe - re Letter of thanks to the City's Emergency Control Group for participating in the County's 2017 annual emergency exercise called "Operation Comp-Action" held October 4 - 5, 2017. File: A16-COS Recommendation: Receive as information. Copy to Orillia Fire Department. 49 - 58 4. Orillia Museum of Art and History - re 3rd Quarterly Report for 2017. File: A01- OMAH Recommendation: Receive as information. Copy to Treasury Department. 59 - 67 5. Orillia Jazz Festival c/o DOMB - re Requesting financial assistance. File: C12- GNT Recommendation: Refer to Grants Committee. Page 4 of 73 Page 69 - 73 6. Larche Communications - re Requesting a letter of support to the CRTC. File: M00-GEN Recommendation: Refer to Mayor's Office to provide a letter of support. By-laws 2017-105 A By-law to amend Chapter 170 of the City of Orillia Municipal Code - Municipal By-law Enforcement Officer. This by-law repeals the appointment of Martin Kuhn of the Simcoe Muskoka District Health Unit in accordance with the Police Services Act as set out in the CIP memo dated November 1, 2017 from the Clerk’s Department. 2017-106 A By-law to Deem Lot 77 on Plan 964 not to be part of a Plan of Subdivision under Section 50(4) of the Planning Act (Sureline Assets Ltd. - 238 Barrie Road). This by-law Deems Lot 77, Plan 964 under Section 50(4) of the Planning Act as set out in the CIP memo dated November 1, 2017 from the Development Services and Engineering Department. 2017-107 A By-law to confirm the proceedings of Council at its meeting held on November 6, 2017. Announcements Open Public Forum Adjournment Page 5 of 73 Page 6 of 73 CITY OF ORILLIA TO: The Mayor and Members of Council FROM: Council Committee DATE: October 31, 2017 SUBJECT: Report Number 2017-20 (From meeting of October 30, 2017) Your Committee is pleased to report and recommend as follows: 1. THAT, further to confidential Report CD-17-21 dated October 24, 2017 from the Chief Administrative Officer regarding a staffing matter, the confidential direction be adopted. 2. THAT as recommended in Report TREAS-2017-G09 dated October 23, 2017 from the Treasury Department, the City’s general insurance coverage be renewed for a twelve-month term commencing January 1, 2018, through Jardine Lloyd Thompson Canada Inc. (JLT) for the pre-tax premium of $438,871 (subject to normal end-of-term property and fleet adjustments); AND THAT the Mayor and Clerk be authorized to execute acceptance of the Municipal Insurance Program Proposal. 3. THAT as recommended in Report PRCD-12-2017 dated October 24, 2017 from the Parks, Recreation and Culture Department, staff be authorized to submit an application to the Ministry of Seniors Affairs for the Seniors Community Grant Program to establish a Seniors Program Coordinator; AND THAT if awarded the grant, the Mayor and Clerk be authorized to execute a Transfer Payment Agreement with the Ministry of Senior Affairs. 4. THAT as recommended in Report FAC-FM-2017-06 dated October 24, 2017 from the Facilities and Special Projects Department, an expenditure of $8,000 be approved for the replacement of a heat pump that services one of the City Centre’s tenants; AND THAT funding be appropriated from the City Centre Reserve. Page 7 of 73 5. THAT Report DSE-17-24 dated October 24, 2017 from the Development Service and Engineering Department regarding a request to reduce the speed limit on Gill Street be received as information at this time. 6. THAT Report DSE-17-21 dated October 24, 2017 from the Development Services and Engineering Department regarding the request for a crosswalk at the Barrie Road and Wyandotte Street intersection be received as information.