2018/2019 PLAN YEAR Employee Benefits Guide Administrator/Professional-Technical/Faculty Aims Community College Lamar Community College Arapahoe Community College Morgan Community College CollegeInvest Northeastern Junior College Colorado Community College System Otero Junior College Colorado Northwestern Community College Pikes Peak Community College Community College of Aurora Pueblo Community College Red Community College of Denver Rocks Community College Department of Higher Education Trinidad State Junior College Front Range Community College Table of Contents Employee Benefits Overview .................................. 3 Medical Insurance Plans ........................................ 6 Health Savings Account .......................................... 8 Dental Insurance Plans ........................................ 14 Vision Insurance Plan ........................................... 15 Flexible Spending Accounts ................................. 16 Basic Life and AD&D Insurance ........................... 17 Voluntary Life and AD&D Insurance .................... 18 Supplemental AD&D Insurance ........................... 19 Disability Insurance ............................................... 20 Business Travel Accident Insurance .................... 23 Supplemental Retirement Plans .......................... 24 Human Resources/Benefits Office Contacts ...... 26 Carrier Contact Information .................................. 27 Group Insurance Plan Numbers .......................... 28 2 Your 2018– Employee Benefits Overview 2019 Benefits Benefits are an integral part of the overall compensation package provided by the State Board for Community Colleges and Occupational Education (SBCCOE). Within this Employee SBCCOE offers a Benefits Guide you will find important information on the benefits available to you for the comprehensive 2018–2019 plan year (July 1, 2018–June 30, 2019). Please take a moment to review the benefits package benefits SBCCOE offers to determine which plans are best for you and your family. consisting of: Medical insurance Benefits Eligibility You are eligible for benefits if: Dental insurance • You are and continue to be actively employed. NOTE: Actively employed means that you work or teach the required number of hours per week. The weekly hour Vision insurance requirements are defined as working an average of 30 hours per week or the equivalent faculty course load. • You are not receiving a PERA retirement benefit. Health savings account Many of the plans offer coverage for eligible dependents, including: • Your legal spouse (unless you are legally separated or divorced), common-law spouse, Flexible spending domestic partner, or civil union partner. Requires documentation of relationship accounts (affidavit, license, etc.) with appropriate signatures. • Your children to age 26, regardless of student, marital, or tax-dependent status Basic life and (including a stepchild, your domestic partner’s child, your common-law spouse’s child, AD&D insurance a legally-adopted child, a child placed with you for adoption, or a child for whom you are the legal guardian). Requires birth certificate and/or court documentation. Voluntary group • Any dependent who is required by state insurance law to be covered or offered coverage life and AD&D under any insurance contract issued to the Trust for the SBCCOE benefit plans. insurance • Your dependent children of any age who are physically or mentally unable to care for themselves. Supplemental AD&D insurance Electing Benefits Disability insurance You can sign up for benefits or change your benefit elections at the following times: • Within 31 days of your hire date (as a newly-hired employee); however, benefits must Business travel begin on your date of hire. accident insurance • During the annual benefits open enrollment period (most elections take effect July 1). • Within 31 days of experiencing a qualifying life event; however, benefits must begin on Voluntary the date of the qualifying life event. supplemental retirement plans The choices you make at this time will remain the same through June 30, 2019. If you do not sign up for benefits during your initial eligibility period or during the open enrollment period, you will not be able to elect coverage until the following plan year. Benefits Coverage Effective Dates • Employee: Benefits coverage becomes effective on July 1 or on the day you officially begin active employment (except as noted elsewhere in this Benefits Guide). If you are not actively at work on the date coverage would normally begin, then coverage is not effective until you complete one full day of active employment. • Dependents: If you elect dependent coverage, dependents will be covered on your effective date. Eligible dependents can be enrolled during open enrollment each year. If a dependent is enrolled due to a qualifying life event, their coverage will begin on the date of the life event. Newborns are covered from date of birth if you enroll them within 31 days of birth. • Transfers: Your elections will stay the same if you transfer to another SBCCOE plan agency/college. However, if your current medical insurance plan is not available at your new SBCCOE plan agency/college, you may select a different medical plan. 3 Before-Tax Versus After-Tax Benefit Deductions The amount you pay for medical, dental, vision, and basic term life insurance (up to $50,000 death benefit) can be paid on a before-tax or after-tax basis. When you pay the premiums with before-tax dollars, you may reduce the cost of the coverage by 25% or more. This savings is the result of reduced PERA contributions and Medicare, federal, and state withholding taxes. Premiums paid with before-tax dollars are not allowed as deductions on your tax return. Medical, dental, and vision plan deductibles, copays, and non-covered expenses can be budgeted and paid tax-free through your health savings account (if enrolled in the Anthem HDHP) or health care flexible spending account (see page 8 for HSA information and page 16 for FSA information). Day care expenses that allow you and your spouse to work or attend school full time can be paid tax-free through your dependent care flexible spending account If you are planning to retire within the next four years, it might benefit you to elect an after-tax premium payment and waive participation in the flexible spending accounts to ensure your highest possible PERA retirement benefit. PERA retirement benefits are based on a percentage of your highest paid three years of employment. See “Your PERA Benefits” booklet for additional details. NOTE: You can elect whether to pay your share of the benefit plan costs on a before-tax or after-tax basis when you initially elect coverage or during any subsequent open enrollment period. Mid-year changes are not allowed. Changing Your Benefits During the Year If you elect to pay your share of the benefit plan costs on Qualifying life events include: an after-tax basis, you may drop coverage at any time. If you elect to pay your share of the benefit plan costs on a Marriage, divorce, or Change in residence, before-tax basis, once you have made your elections for legal separation. work site, or work status that affects your the plan year, you cannot change your benefits until the Birth or adoption of an eligibility for coverage. next annual open enrollment period. The only exception is eligible dependent. if you experience a qualifying life event. Election changes Change in your Death of your spouse must be consistent with your life event. dependent’s benefits or covered dependent. (i.e., open enrollment). To request a benefits change, complete and submit an Change in your Change in your child’s enrollment/change form along with the appropriate spouse’s/dependent’s eligibility for benefits. documentation for the change (e.g., marriage or birth work status that certificate) to your Human Resources office within affects his or her Qualified Medical Child benefits eligibility. Support Order. 31 days of the qualifying life event. Change requests submitted after 31 days cannot be accepted. Please Unpaid FML/approved Significant change in note that benefits elections will retroactively begin on LWOP. available benefits or the date of the qualifying life event. their cost. Termination of Coverage Your benefits coverage will terminate on the earliest of the following dates: • The last day of the month in which you terminate employment for any reason including death and retirement. • The last day of the month in which you no longer meet the eligibility requirements. • The first day of the month in which contribution payments are not received. • The date any benefit plan is terminated. • The effective date that coverage ends if you elect to waive coverage under any benefit plan. • The date you enter the armed forces of any country on active, full-time duty except as covered under USERRA. • The date you falsify or misuse documents or information relating to coverage or services under any plan. Dependent coverage will terminate on the earliest of the date coverage would otherwise terminate above, and the following: • The date a dependent enters the armed forces of any country on active, full-time duty. • The last day of the month in which the dependent ceases to satisfy the definition of an eligible dependent. 4 Leave of Absence You can continue insurance coverage while on an approved leave of absence, including but not limited to: • Short-term disability and long-term disability. • Family and medical leave under the