Events Committee - 10 July 2020 - Agenda NOTICE OF MEETING Notice is hereby given of a Meeting of the Events Committee to be held in the Council Chambers, First Floor, Civic Administration Building, 101 Esk Street, Invercargill on Friday 10 July 2020 at 9.00 am Cr G Lewis (Chairperson) His Worship the Mayor, Mr T Shadbolt, KNZM, JP Cr L Abbott Cr A Crackett Cr D Ludlow Cr N Skelt Clare Hadley CHIEF EXECUTIVE Finance and Corporate Services Directorate Civic Administration Building ∑ 101 Esk Street ∑ Private Bag 90104 Invercargill ∑ 9840 ∑ New Zealand DX No. YA90023 ∑ Telephone 03 211 1777 ∑ Fax 03 211 1433 1 Events Committee - 10 July 2020 - Agenda A G E N D A 1. APOLOGIES 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 20 SEPTEMBER 2019 3. CORRESPONDENCE 3.1 LETTER OF THANKS FROM BURT MUNRO COMMITTEE 4. ACCOUNTABILITY REPORT 4.1 MIHARO – POLYFEST 4.2 PIPE BAND NATIONS 5. FINANCIAL UPDATE 6. PUBLIC EXCLUDED SESSION Moved, seconded that the public be excluded from the following parts of the proceedings of this meeting; namely (a) Funding Application – Stadium Southland - NBL Basketball Champs (b) Funding Application – Polyfest 2020 (c) Funding Application - Matariki (d) Correspondence – Arts Festival (e) Accountability Report – Diwali Festival of Light (f) Accountability Report – Southland Art Society – Soled Out (g) Accountability Report – ILT Kidzone (h) Accountability Report – SBS 2019 Tour of Southland (i) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 20 September 2019 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: A2758924 2 Events Committee - 10 July 2020 - Agenda General subject of each Reason for passing Ground(s) under Section matter to be considered this resolution in 48(1) for the passing of relation to each this resolution matter (a) Funding Application – Section 7(2)(i) To enable any local Stadium Southland - authority holding the NBL Basketball information to carry on, Champs without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (b) Funding Application – Section 7(2)(i) To enable any local Polyfest authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (c) Funding Application – Section 7(2)(i) To enable any local Matariki authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (d) Correspondence – Arts Section 7(2)(i) To enable any local Festival authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (e) Accountability Report – Section 7(2)(i) To enable any local Diwali Festival of Light authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (f) Accountability Report – Section 7(2)(i) To enable any local Southland Art Society – authority holding the Soled Out information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (g) Accountability Report – Section 7(2)(i) To enable any local ILT Kidzone authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) A2758924 3 Events Committee - 10 July 2020 - Agenda General subject of each Reason for passing Ground(s) under Section matter to be considered this resolution in 48(1) for the passing of relation to each this resolution matter (h) Accountability Report – Section 7(2)(i) To enable any local SBS 2019 Tour of authority holding the Southland information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (i) Confirmation of Public Section 7(2)(i) To enable any local Excluded Minutes of authority holding the Events Committee information to carry on, Meeting held on 20 without prejudice or September 2019 disadvantage, negotiations (including commercial and industrial negotiations) A2758924 4 Events Committee - 10 July 2020 - Confirmation of Minutes MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD IN THE COUNCIL CHAMBERS, FIRST FLOOR, CIVIC ADMINISTRATION BUILDING, 101 ESK STREET, INVERCARGILL, ON FRIDAY 20 SEPTEMBER 2019 AT 9.00 AM PRESENT: Cr D Ludlow (Chairperson) Cr T Biddle Cr A Crackett Cr G Lewis IN ATTENDANCE: Ms M Sievwright, Personal Assistant 1. APOLOGIES His Worship the Mayor, Mr T Shadbolt Moved Cr Biddle, seconded Cr Lewis and RESOLVED that the apology be received. 2. MINUTES OF THE MEETING OF THE EVENTS COMMITTEE HELD ON 9 AUGUST 2019 Moved Cr Lewis, seconded Cr Biddle and RESOLVED that the minutes be received as a true and correct record. 3. MATTERS ARISING Nil. 4. ACCOUNTABILITY REPORT 4.1. Arts Murihiku – Te Kahui o Matariki 4.2. ILT – Kidzone Moved Cr Lewis, seconded Cr Crackett and RESOLVED that the Accountability Reports be received. 5. FINANCIAL UPDATE The financial report had been circulated. Moved Cr Ludlow, seconded Cr Crackett and RESOLVED that the Financial Update be received. 6. GENERAL BUSINESS Nil. A2778434 5 Events Committee - 10 July 2020 - Confirmation of Minutes 7. URGENT BUSINESS Nil. 8. COMMITTEE IN PUBLIC EXCLUDED SESSION Moved Cr Ludlow, seconded Cr Lewis and RESOLVED that the public be excluded from the following parts of the proceedings of this meeting, namely: (a) Funding Application – Te Waipounamu Maori Rugby (b) Funding Application – Diwali Festival of Light (c) Funding Application – Southland Filipino South Island Games (d) Funding Application – Burt Munro Challenge (e) Funding Application – ILT Christmas Variety Show (f) Funding Application – Southland Football – National Women’s League (g) Confirmation of Public Excluded Minutes of Events Committee Meeting held on 9 August 2019 The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1)(d) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (a) Funding Application Section 7(2)(i) To enable any local – Te Waipounamu authority holding the Maori Rugby information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (b) Funding Application Section 7(2)(i) To enable any local – Diwali Festival of authority holding the Light information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (c) Funding Application Section 7(2)(i) To enable any local – Southland Filipino authority holding the Games information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) A2778434 6 Events Committee - 10 July 2020 - Confirmation of Minutes General subject of Reason for passing Ground(s) under Section each matter to be this resolution in 48(1) for the passing of considered relation to each this resolution matter (d) Funding Application Section 7(2)(i) To enable any local – Burt Munro authority holding the Challenge information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (e) Funding Application Section 7(2)(i) To enable any local – ILT Christmas authority holding the Variety Show information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (f) Funding Application Section 7(2)(i) To enable any local – Southland Football authority holding the – National Women’s information to carry on, League without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) (g) Confirmation of Section 7(2)(i) To enable any local Public Excluded authority holding the Minutes of Events information to carry on, Committee Meeting without prejudice or held on 9 August disadvantage, negotiations 2019 (including commercial and industrial negotiations) There being no further business, the meeting concluded at 10.45 am. ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ A2778434 7 Events Committee - 10 July 2020 - Correspondence 8 Events Committee - 10 July 2020 - Accountability Reports miharo 30 2019 Events Committee Invercargill City Council Private Bag 90104 ILL 9840 Dear Members of the Events Committee, We once again extend our greatest thanks to the committee for the funding towards Polyfest 2019. We are lucky to have had ongoing support from Invercargill City Council over the years. I have attached the accountability report. If you have any queries, please don't hesitate to contact me. There is a huge amount of media coverage on our FaceBook page and you are welcome to use any photos or videos for promotional purposes. Thank you once again for your continued support, please drop in and see us in our new space at 28 Don Street, Invercargill. Nga mihi, Mandy Smith Business Development Manager 027 696 4663 28 Don Street, Ground Floor,