DICDL Dholera Industrial City Development Limited International Competitive Bidding (ICB) CIN: DICDL/DSIR/CNSL/ RAIL/01 CONSULTANCY SERVICES FOR PREPARATION OF DETAILED PROJECT REPORT FOR NEW RAIL LINE BETWEEN BHIMNATH TO DHOLERA SPECIAL INVESTMENT REGION (DSIR) IN GUJARAT REQUEST FOR QUALIFICATION CUM PROPOSAL April’ 2018 Dholera Industrial City Development Limited (DICDL) 6th Floor, Block No. 1 and 2, Udyog Bhavan, Sector-11, ‘GH-4’ Circle, Gandhinagar – 382017 Gujarat, India Prepared by Program Manager for New Cities (PMNC) RfQ cum RfP for Selection of Consultant for Preparation of Detailed Project Report for New Rail Line Between Bhimnath to Dholera Special Investment Region (DSIR) in Gujarat Table of Contents INSTRUCTIONS TO BIDDER FOR E-TENDERING ................................................................................................. 1 SECTION 1. LETTER OF INVITATION ........................................................................................................... 4 SECTION 2. INSTRUCTIONS TO CONSULTANTS .......................................................................................... 7 2.1 Introduction ........................................................................................................................................ 7 2.2 Clarification and amendment of RfQ cum RfP documents ................................................................ 10 2.3 Clarification and/ or interpretation of reports .................................................................................. 11 2.4 Ownership of document and copyright ............................................................................................. 11 2.5 Bid security ........................................................................................................................................ 11 2.6 Eligibility of applicants ...................................................................................................................... 12 2.7 Preparation of proposal .................................................................................................................... 15 2.8 Submission, receipt and opening of proposals .................................................................................. 19 2.9 Proposal evaluation .......................................................................................................................... 20 2.10 Negotiations ...................................................................................................................................... 24 2.11 Award of contract ............................................................................................................................. 24 2.12 Confidentiality ................................................................................................................................... 25 2.13 Fraud and corrupt practices .............................................................................................................. 25 2.14 Pre-bid meeting ................................................................................................................................. 26 2.15 Miscellaneous ................................................................................................................................... 26 2.16 Tentative schedule for selection process ........................................................................................... 27 2.17 Data sheet ......................................................................................................................................... 28 2.18 Required experience and expertise of Key Professional / staff ......................................................... 29 SECTION 3. TECHNICAL PROPOSAL – STANDARD FORMS ........................................................................ 32 FORM 3A: PRE-QUALIFICATION PROPOSAL SUBMISSION FORM ..................................................................................... 33 FORM 3B: FORMAT FOR PRE-QUALIFICATION PROPOSAL (ELIGIBLE PROJECTS) .................................................................. 36 FORM 3C: FORMAT FOR PRE-QUALIFICATION PROPOSAL (AVERAGE ANNUAL TURNOVER FROM CONSULTING BUSINESS OF THE APPLICANT) ........................................................................................................................................... 38 FORM 3D: FORMAT FOR JOINT BIDDING AGREEMENT (IN CASE OF JV/ CONSORTIUM) ........................................................ 39 FORM 3E: FORMAT FOR POWER OF ATTORNEY FOR AUTHORIZED REPRESENTATIVE .......................................................... 43 FORM 3F: FORMAT FOR POWER OF ATTORNEY FOR LEAD MEMBER OF JV/ CONSORTIUM .................................................. 45 FORM 3G: FORMAT OF BANK GUARANTEE FOR BID SECURITY ....................................................................................... 48 FORM 3H: TECHNICAL PROPOSAL SUBMISSION FORM .................................................................................................. 51 FORM 3I: APPLICANT’S EXPERIENCE ........................................................................................................................ 54 FORM 3J: COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY THE CLIENT ......................................................................................................................... 56 FORM 3K: DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR PERFORMING THE ASSIGNMENT .................... 57 FORM 3L: TEAM COMPOSITION AND TASK ASSIGNMENTS ............................................................................................ 58 FORM 3M: CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL STAFF (WITH ONE PAGE OF SUMMARY OF EXPERIENCE) ..... 59 FORM 3N: STAFFING SCHEDULE ............................................................................................................................... 62 FORM 3O: WORK SCHEDULE ................................................................................................................................... 63 SECTION 4. FINANCIAL PROPOSAL – STANDARD FORMS ......................................................................... 64 FORM 4A: FINANCIAL PROPOSAL SUBMISSION FORM .................................................................................................. 65 FORM 4B: SUMMARY OF COSTS .............................................................................................................................. 66 FORM 4C: BREAKDOWN OF COSTS ........................................................................................................................... 66 FORM 4D: BREAKDOWN OF REMUNERATION OF KEY PROFESSIONAL/ SUPPORT STAFF ........................................................ 66 FORM 4E: BREAKDOWN OF OUT OF POCKET EXPENSES ................................................................................................ 66 SECTION 5. TERMS OF REFERENCE .......................................................................................................... 68 5.1 Introduction ...................................................................................................................................... 68 5.2 Aim and objectives of the assignment .............................................................................................. 68 5.3 Broad scope of services ..................................................................................................................... 69 5.4 Detailed scope of services for Part A: Project Management ............................................................. 69 RfQ cum RfP for Selection of Consultant for Preparation of Detailed Project Report for New Rail Line Between Bhimnath to Dholera Special Investment Region (DSIR) in Gujarat 5.5 Detailed scope of services for Part B: Technical Assessment ............................................................ 70 5.6 Detailed scope of services for Part C: Cost Estimate, BOQ and Financial Analysis............................ 79 5.7 Detailed scope of services for Part D: Technical assistance in preparation of tender documents and drawings for selection of contractor(s) and technical assistance for land acquisition .............. 80 5.8 Environmental and Social Impact Assessment Report ...................................................................... 81 5.9 Deliverables and timeframe .............................................................................................................. 88 SECTION 6. STANDARD FORM OF CONTRACT .......................................................................................... 90 I. FORM OF CONTRACT ......................................................................................................................................... 91 II. GENERAL CONDITIONS OF CONTRACT ................................................................................................................... 94 6.1 General provisions ............................................................................................................................. 94 6.2 Commencement, completion, modification and termination of contract ......................................... 97 6.3 Termination ....................................................................................................................................... 98 6.4 Obligations of the Consultants .........................................................................................................