DIVISION OF FINANCIAL ADMINISTRATION ADDENDUM #1 Invitation for Bid (IFB) #1879 Date: July 14, 2014 Subject: Eligible Bidders, Questions and Answers Title: Snow Plowing, Snow and Ice, and Salting Bid Due Date: July 23, 2014 @ 2:00 PM Address Bids to: Wendy L. Fioravanti Division of Financial Administration NYS Office of General Services 32nd Floor, Corning Tower Empire State Plaza Albany, New York 12242 IFB# 1879 The bidders that filed a mandatory intent to submit a bid are as follows (Alphabetical Order): CXG Cleaning Services Inc. Dom’s Lawn Maker Global Services U. Arias Corp QUESTIONS & ANSWERS: Q1. What is the prevailing wage designation for this contract? A1. Please see Section 4.7 and Appendix C of the IFB document. Q2. Please provide unit prices from all vendors that bid previous contract – Snow Plowing, Snow & Ice Removal, and Salting at the James A. Farley Building. A2. Please use the following link for the FOIL (Freedom of Information Law) process for this request: http://www.ogs.ny.gov/About/Freedom.asp 1 All other terms and conditions remain unchanged. If submitting a proposal, this Addendum #1 for IFB #1879 must contain an original signature, be dated, attached to, and made a part of your proposal. Company Name Address (include City, State, Zip) Bidders Name (please print) Title Signature Date 2 IFB 1879 – Snow Plowing, Snow and Ice Removal Group 71012 & Salting at the James A. Farley SOB, NYC Class Code 72 Invitation for Bids (IFB) Solicited By New York State Office of General Services For Snow Plowing, Snow & Ice Removal, Salting At The James A. Farley Building, 380 West 33rd Street NY, NY BID DUE DATE: JULY 23, 2014 @ 2:00 PM EST ISSUE DATE: JUNE 13, 2014 Designated Contact: Alternate Contact: Wendy L. Fioravanti Warren Joscelyn Voice: 518-474-5981 Same Fax: 518-486-3651 Same E-mail: [email protected] [email protected] IFB 1879 – Snow Plowing, Snow and Ice Removal Group 71012 & Salting at the James A. Farley SOB, NYC Class Code 72 Table of Contents 1. INTRODUCTION ........................................................................................................................ 4 1.1 Overview ...................................................................................................................................... 4 1.2 Designated Contact ..................................................................................................................... 4 1.3 Key Events ................................................................................................................................... 5 1.4 Minimum Bidder Qualifications .................................................................................................... 5 1.5 Mandatory Site Visit ..................................................................................................................... 5 1.6 Glossary of Terms ....................................................................................................................... 6 2. BID SUBMISSION ..................................................................................................................... 7 2.1 IFB Questions and Clarifications ................................................................................................. 7 2.2 Bid Format and Content ............................................................................................................... 7 2.3 Bid Preparation ............................................................................................................................ 8 2.4 Packaging of IFB Response ........................................................................................................ 8 2.5 Instructions for Bid Submission ................................................................................................... 8 3. ADMINISTRATIVE INFORMATION ............................................................................................. 10 3.1 Issuing Office ............................................................................................................................. 10 3.2 Method of Award ........................................................................................................................ 10 3.3 Price ........................................................................................................................................... 10 3.4 Term of Contract ........................................................................................................................ 10 3.5 Price Adjustment (Escalation / De-escalation) .......................................................................... 10 3.6 Method of Payment .................................................................................................................... 11 3.7 Electronic Payment .................................................................................................................... 12 3.8 Past Practice .............................................................................................................................. 12 3.9 Bid Exceptions ........................................................................................................................... 12 3.10 Dispute Resolution ..................................................................................................................... 12 3.11 Examination of Contract Documents ......................................................................................... 12 3.12 Prime Contractor Responsibilities ............................................................................................. 13 3.13 Inspection of Books ................................................................................................................... 13 3.14 Rules of Construction ................................................................................................................ 13 4. STATEMENT OF WORK........................................................................................................... 14 4.1 Scope of Work ........................................................................................................................... 14 4.2 Operations Standards ................................................................................................................ 15 4.3 Equipment .................................................................................................................................. 15 4.4 Staffing ....................................................................................................................................... 15 4.5 Security Procedures .................................................................................................................. 15 4.6 Reporting Requirements ............................................................................................................ 15 4.7 Prevailing Wage Rate Advisory Notice ...................................................................................... 16 5. CONTRACT CLAUSES AND REQUIREMENTS ............................................................................ 17 5.1 Appendix A / Order of Precedence ............................................................................................ 17 5.2 Procurement Lobbying Requirement ......................................................................................... 17 5.3 Contractor Insurance Requirements .......................................................................................... 17 5.4 Tax and Finance Clause ............................................................................................................ 19 5.5 MWBE & EEO REQUIREMENTS ............................................................................................. 20 5.6 Freedom of Information Law / Trade Secrets ............................................................................ 22 5.7 General Requirements ............................................................................................................... 22 IFB 1879 – Snow Plowing, Snow and Ice Removal Group 71012 & Salting at the James A. Farley SOB, NYC Class Code 72 5.8 Contract Terms .......................................................................................................................... 23 5.9 Subcontractors ........................................................................................................................... 23 5.10 Procurement Rights ................................................................................................................... 23 5.11 Extent of Services ...................................................................................................................... 24 5.12 Right To Know ........................................................................................................................... 24 5.13 Debriefings ................................................................................................................................. 24 5.14 Termination ................................................................................................................................ 24 5.15 NYS Standard Vendor Responsibility Questionnaire ................................................................ 25 5.16 Ethics Compliance ..................................................................................................................... 25 5.17 Extension of Use .......................................................................................................................