PUBLISHED SINCE MARCH 4, 1880 PB 22006, September 9, 1999 R September 1999 DISTRICT MANAGERS POSTMASTERS SUBJECT: National Stamp Collecting Month October is National Stamp Collecting Month (NSCM). Each year it provides an opportunity to generate increased awareness in the U.S. stamp program and promotes the hobby of stamp collecting. Why is this important? Our commemorative stamp program connects the Postal Service with the American public while our services provide high quality, low cost universal service to our customers. Your support of this year’s campaign is vital to its success. From the serious collector who buys every stamp we produce to the casual collector who keeps only special commemorative editions that have a personal appeal, stamp collecting is hobby forming. Throughout the month of October, we encourage you to host a special event in your community to inspire people — especially school-age children — to take up the hobby. This year’s NSCM theme, “Stamp Cool-lecting: It’s Hobby Forming” delivers the message that stamp collecting is fun and exciting. On October 1 the NSCM campaign will launch nationally with the issuance of the Insects & Spiders stamps in Indianapolis, IN. The enclosed publicity kit provides a step-by-step guide to help you plan local NSCM events and activities. The kit includes: H Suggestions to generate publicity. H Fill-in news releases for National Stamp Collecting Month events. H A letter to the editor to send to your local newspaper(s) about your National Stamp Collecting Month ceremonies and events. H Sample media advisory, public service announcement, and thank you notes for your National Stamp Collecting Month activities. H Speech to be given during local community events. Please use these publicity materials, along with the NSCM postmaster kit mailed to you earlier this month, to develop and plan your local events. Be sure to keep your Area Corporate Relations Center Manager informed of your activities. Clarence E. Lewis Jr. Deborah K. Willhite Chief Operating Officer and Senior Vice President, Executive Vice President Government Relations cc: Area Vice Presidents Manager, Capital Metro Operations 475 L’Enfant Plaza SW Washington DC 20260-3500 202-268-2506 Fax: 202-268-2503 Kit begins on page 5. Contents on page 2. R PAGE 2 POSTAL BULLETIN 22006 (9-9-99) CONTENTS The Postal Bulletin is also available on the World Wide Post Offices Web at http://www.usps.com/cpim/ftp/bulletin/pb.htm FY00–FY01 Erasable Wall Calendar in Material for customers and at http://blue.usps.gov for employees. Distribution Centers. 64 Post Office Changes. 64 Administrative Services Postal Employees Directives and Forms Update. 3 Revised Publication: ELM 14, June 1999, Now Available. 68 Customer Relations Retail Publicity Kit: National Stamp Collecting Month. 5 ASM Revision: Implementation of New AIC 264, USPS Clarification: Lost Mail/Missing Contents. 23 Passport Fees: Revised Procedures for Passport Mail Alert. 23 Application Acceptance. 69 Vending Equipment Sales and Service: New Deadlines Domestic Mail for Vending Equipment Sales and Service (VESS) DMM Revision: Appeals for Revenue Deficiencies. 24 Reporting. 70 DMM Revision: New Address for Stamp Fulfillment ASM Revision: Removal of Food Coupon Program. 70 Services. 25 DMM Revision: Parcel Post ZIP Code Changes. 26 ASM 13 Revision Pages . 73 DMM Revision: Eligibility Requirements for Nonprofit Notice 25 Revision Pages . 89 Standard Mail. 27 Reminder: Publication of the Domestic Mail Manual. 27 Postal Bulletin Index DMM Revision: New Rate Marking for Destination Entry Quarterly Index. PB 22005 (8-26-99) Parcel Post. 28 DMM Revision: Express Mail and Priority Mail Packaging. 29 Ordering Information: Following is the list of postal stock numbers DMM Revision: Format Standards for First-Class Cards. 30 (PSNs) to use when ordering copies of the Postal Bulletin from the MDCs: DMM Revision: Placement of Optional Endorsement Line. 31 DMM Revision: Markings for Pieces in an Express Mail PB 22005: 7690-04-000-3984 PB 21986: 7690-04-000-3965 or Priority Mail Drop Shipment. 31 PB 22004: 7690-04-000-3983 PB 21985: 7690-04-000-3964 DMM Revision: Computing Postage. 33 PB 22003: 7690-04-000-3982 PB 21984: 7690-04-000-3963 DMM Revision: New Requirements for PVDS and PB 22002: 7690-04-000-3981 PB 21983: 7690-04-000-3962 Destination Entry Mailings. 33 PB 22001: 7690-04-000-3980 PB 21982: 7690-04-000-3961 Clarification: Commercial Mail Receiving Agency (CMRA) PB 22000: 7690-04-000-3979 PB 21981: 7690-04-000-3960 Regulations. 35 PB 21999: 7690-04-000-3978 PB 21980: 7690-04-000-3959 Finance PB 21998: 7690-04-000-3977 PB 21979: 7690-04-000-3958 PB 21997: 7690-04-000-3976 Revision: Handbook F-1 Update — Debit Card Cash PB 21978: 7690-04-000-3957 PB 21996: 7690-04-000-3975 Back Transaction. 37 PB 21977: 7690-04-000-3956 PB 21995: 7690-04-000-3974 Correction: Publication 550, For the Record. 37 PB 21976: 7690-04-000-2608 Notice 25: Postal Fiscal Year Calendar. 37 PB 21994: 7690-04-000-3973 PB 21993: 7690-04-000-3972 PB 21975: 7690-04-000-2607 Fraud Alert PB 21992: 7690-04-000-3971 PB 21974: 7690-04-000-2606 Foreign Order No. 441. 38 PB 21991: 7690-04-000-3970 PB 21973: 7690-04-000-2605 Withholding of Mail Orders. 38 PB 21990: 7690-04-000-3969 PB 21972: 7690-04-000-2604 Domestic Orders. 38 PB 21989: 7690-04-000-3968 PB 21971: 7690-04-000-2603 Missing, Lost, or Stolen U.S. Money Order Forms. 39 PB 21988: 7690-04-000-3967 PB 21970: 7690-04-000-2602 Missing, Lost, or Stolen Canadian Money Order Forms. 43 PB 21987: 7690-04-000-3966 PB 21969: 7690-04-000-2601 Counterfeited Canadian Money Order Forms. 45 800 Number Available to Verify Canadian Money Orders. 45 Invalid Express Mail Corporate Account Numbers. 46 The Postal Bulletin is published biweekly; information is effective for 1 year unless it changes the text of perma- International Mail IMM Revision: International Mail — Mailing to Ukraine. 50 nent directives or unless otherwise specified. IMM Revision: International Mail — Global Priority Mail (GPM). 51 Philately Stamp Announcement 99-44: Hanukkah Stamp. 52 Definitive Stamp Issues That Will Remain on General Sale. 53 Stamps Withdrawn From Regular Sale and From Sale at Philatelic Centers. 54 Correction: Insects & Spiders Pictorial Cancellation. 54 Pictorial Cancellations Announcement. 55 Special Cancellation Die Hubs. 63 POSTAL BULLETIN 22006 (9-9-99) PAGE 3 Administrative Services Directives and Forms Update Effective immediately, Publication 223, Directives and IWEB = Intranet = http://blue.usps.gov; click on Forms Catalog (November 1997), is revised. The tables below “Information,” then “Policies and Procedures,” and then contain the document ID, edition date, title, national stock num- “Publications.” ber (NSN), and the postal and public supply source for all new, WWW = USPS webpage = www.usps.com. revised, and obsolete directives and forms. Use this article to PE = Postal Explorer. keep Publication 223 current. Information on how to order di- rectives and forms can be found in chapter 1 of Publication 223. F3 = F3 Fill Software. New Directives Edition USPS Public Document ID Date Title NSN Org Source Source HBK MS-183-VOL-F 8/20/99 Accu-Sort TMS (Phase 3A), Indexing Chain Buffer Storage, 7610-04-000-7705 ENG MDC R Maintenance Information MI AS-840-1999-6 7/20/99 Continuing to Ensure Year 2000 Readiness:... 7690-04-000-7083 IS MDS MDC MOP FI-08-20-1999 8/20/99 Statistical Programs Letter #1, FY 2000, RPW — Recording N/A FIN IWEB N/A Postmark Information POS 543-X 7/99 Two Easy Methods to Bid Jobs N/A HR HQO N/A PUB 541-X 7/99 Two Easy Methods to Bid Jobs N/A HR HQO N/A PUB 544-X 7/99 Two Easy Methods to Bid Jobs N/A HR HQO N/A Revised Directives Edition USPS Public Document ID Date Title NSN Org Source Source HBK MS-120 VOL-C 8/1/99 Computerized Forwarding System (CFS), Parts Information 7610-03-000-4022 ENG MDC R HBK MS-183 VOL-D 8/20/99 Accu-Sort TMS (Phase 3A), AKL-25 Staging Unit, 7610-04-000-5539 ENG MDC R Maintenance Information LAB 234 4/99 Return Parcel to Addressee 7690-02-000-9924 MSY MDC N/A MAN ASM 7/27/99 Administrative Support Manual 7610-02-000-9881 IS MDC MDC PUB 112 8/99 National Electronic Catalog 7610-03-000-5940 PUR MDC MDC PUB 223 6/99 Directives and Forms Catalog 7610-03-000-9087 IS MDC MDC PUB 550 5/1/99 For The Record, Employee Freedom of Information Act and 7610-03-000-5910 FIN MDC N/A Privacy Act TAG 186 5/99 International Express Mail 7690-02-000-7109 IBU MDC N/A Obsolete Directives Edition Obsolete Document ID Date Title Date Replaced By HC 74-11 6/12/74 Disposition of Funds Received for Prospective Bidders for Payment 7/29/99 N/A HC 81-13 10/12/81 Remittances Received at Headquarters 7/29/99 N/A HC 90-2 7/23/90 Review and Approval Requirements for Major Operating Expense Investments 8/19/99 N/A MI AS-510-88-16 11/30/88 Artwork in USPS — Owned Buildings 8/6/99 N/A MI EL-350-89-2 4/24/89 Maintenance Selection System 8/19/99 HBK EL-304, 4/97 MI FM-110-87-3 1/14/87 Definition of Systems Compliance Responsibilities 8/19/99 N/A MI FM-520-85-2 10/28/85 Financial Lease Versus Ownership Analysis of Equipment 8/19/99 N/A MOP HR-6-21-1994 6/21/94 Working with Asbestos — Containing Building Materials 7/30/99 N/A PM DD-11-10-94 11/4/94 USPS Policy on Sexual Harassment 8/3/99 N/A PUB 59 4/1/90 EAS Evaluator Information 8/11/99 N/A PUB 191 9/1/89 Investment Policies and Procedures 7/29/99 HBK F-66 series PUB 273 10/1/97 Express Mail International Service (Service Guide) 8/9/99 N/A PAGE 4 POSTAL BULLETIN 22006 (9-9-99) Revised Forms Oldest Form Edition Usable Where