Restricted MEGHALAYA POLICE HAND BOOK OF POLICE CIRCULARS W.E.F. 1971 UP TO JULY, 2003 FOR DEPARTMENTAL USE ONLY Contents : (1) Investigation, detection, prosecution and other related matters: (i) Adverse comments of the Judiciary for defective investigation, prosecution, etc. and remedial measures thereof. (ii) Opening of Investigation Guidance Control Register (iii) Investigation Control Guidance Register (iv) SP‟s permission to be obtained for keeping cases pending (v) Procedure regarding seizure, custody and disposal of properties (vi) Service of summons & executing of warrants of arrests (vii) Drawing up of FIR (viii) Prosecution of cases (ix) Disposal of seized fire-arms during pendency of trial/investigation of cases (x) Instructions for proper investigation & trial of cases (xi) Non registration of FIRs in cognizable cases to be viewed seriously. (xii) Use of handcuffs (xiii) Investigation of cases of murder, rape, dacoity & robbery (xiv) Precautions to be taken when accused persons are detained in the PS lock-up (xv) Seizure of properties & their safe custody (xvi) Bail in non-bailable cases (xvii) Crime Management is vital to police performance (xviii) Power of arrest by the police (xix) Functioning of Court Offices (xx) Procedure for laying trap in anti corruption cases (xxi) Instructions regarding registration & investigation of rape cases (xxii) Slack investigation of cases (xxiii) Period of limitation for registration of cases (2) Miscellaneous matters: (i) Issuance of certificates for insurance & other claims (ii) Prohibition of bigamous marriage & recording of particulars of a wife in the service book of police officers (iii) Petitions for correction/alteration of date of birth (iv) Police help for excise raids (v) Manipulation of the date of birth (vi) Early morning alertness (vii) In case of delay in response to proposals submitted to the PHQ, DO reminders to be addressed to the IGP (viii) Prohibition on collection of funds for any religious purpose from members of public. (ix) Utilisation of constabulary posted as orderlies for doing domestic chores (x) Utilisation of orderlies (xi) Rationalisation of system of appointing constables as handymen - ? (xii) Prior permission for construction of place of worship on police land (xiii) Officers to remain available on telephone or to leave their contact number (xiv) Notification of CID (Hqrs) as P.S. (xv) Police-Community relations (xvi) Complaint against police (xvii) Registration of domestic servants (xviii) Service etiquettes among police officers (xix) Administrative control over the MPRO personnel (xx) Transmission of WT Messages through MPRO network (xxi) Monthly POL/DOL returns (xxii) Visiting Govt. dignitaries to be apprised of administrative matters & grievances only with prior approval of the PHQ (xxiii) Bi-monthly Special Reports in respect of militant activities (xxiv) Need for maintaining the rule of law without fear or favour (xxv) District SPs to obtain prior approval of DIG(Range), IGP(L&O) or from the PHQ for leaving their jurisdiction. (xxvi) Guidelines regarding transmission of WT Messages (xxvii) Inspection of premises of manufacturers, dealers etc of explosive substances & proceeding against illegal possession & transaction in the same (xxviii)Dress order for attending Shok Parade (xxix) Financial assistance in the event of death in action (xxx) Need to face challenge emanating from militancy (xxxi) Need for improvement in the functioning of the police department (xxxii) Interaction with the print & electronic media (3) Instructions regarding certain legal provisions: (i) Power of police to compound offences under Motor Vehicles Act, 1939 (ii) Procedure to be followed while compounding offences under Motor Vehicles Act, 1939 (iii) Proper treatment of persons in Police Custody & others who come in contact with police (iv) Implementation of the provisions of the Identification of Prisoners Act 1920 (4) Pension, family pension & gratuity: (i) Pension papers to be processed & submitted in time (ii) Timely preparation of pension papers & checking of nominations for pensionary benefits. (iii) Delay in family pension cases & need for checking column regarding Nomination in service records (iv) Sanction of provisional pension & gratuity (v) Submission of list of those who are due to retire from service during 24 to 30 months. (vi) Timely submission of pension papers (5) Inter-District/Unit transfers: (i) Furnishing of service particulars while forwarding petitions for District/Unit transfers (ii) Application for inter district/unit transfer (iii) Petition for posting & transfer (iv) Applications for transfer (v) Strict observance of conduct rule against use of undue influence in transfers & posting, etc (vi) Timely release of those who are under orders of transfer (6) Instructions regarding Tour Diaries: (i) Submission of appendix „B‟ along with Tour Diaries (ii) Submission of Tour Diaries of SPs & Assessment report (iii) Tour diary-timely submission of Go top (7) Vigilance measures & related matters: (i) Intensification of vigilance measures to combat corruption in the police department (ii) Trade or business by government employees (iii) Combating corruption in police department (8) Annual Confidential Reports: (i) Timely writing of the ACRs (ii) Need for initiating the ACRs in time and for furnishing certificate in respect thereof (9) Departmental Proceedings: (i) Disposal of departmental proceedings (ii) Disciplinary proceedings (iii) Holding of departmental proceeding pending criminal proceedings on the same charge. (10) Budget & account matters: (i) Bill Receipt Register-Subject wise maintenance of (ii) Submission of correct expenditure statements timely (iii) Maintenance of bill receipt register (iv) Submission of Cash Account Certificate (v) Curtailment of expenditure (vi) Serious omission in respect of writing/signing of Cash Book & District Order Book (vii) Monthly verification of expenditure figures with Treasury Drawals (viii) Disbursement of cash to the police & private firms (ix) Instructions on the submission of fund requirement proposal & monthly expenditure statement by the DDOs (x) Letter of allotment system (xi) Instructions regarding accounts matters (11) Instructions against smoking & drinking while on duty: (i) The evil of drinking while on duty (ii) No smoking while on duty (iii) Effective measures to be taken against drunkenness while on duty (iv) Instructions regarding the police personnel who are alcoholic or suffering from chronic diseases or who have criminal propensities (v) Need for eradicating the evil of drinking while on duty (12) Training & promotion courses: (i) In-service courses and promotion courses (ii) Recruit Constables not to be kept in Districts/Units after receiving call for basic training (iii) In-service training courses for the D.E.F. personnel (iv) Eligible candidates for pre-promotion cadre courses to be nominated only after being properly screened by a Committee (v) IGP(Trg)‟s approval to be obtained for commencement of training course & a report to be submitted to him on completion of the same Go top (13) Armed escorts/Guards: (i) Security of armouries (ii) Procedure with regard to money escorts (iii) Security arrangements in the armouries & explosive magazines (14) Quarterly Crime Conference: (i) Quarterly Crime Conference (ii) Quarterly Crime Conference (15) Administrative matters: (i) Departmental repairs & construction (ii) Maintenance of History Sheet in respect of allotted Govt. vehicles (iii) Floating of tenders, etc (iv) Field units not to approach the MGCC directly for taking up construction works (v) Need for improvement in the upkeep & cleanliness of the PSs, OPs, etc (vi) Procedure for submitting proposals to PHQ for purchase of equipments & materials (vii) No materials/equipments to be purchased beyond financial powers without sanction of competent authority (viii) Govt. quarters to be occupied only after obtaining approval of competent authority (16) Instructions regarding inspections: (i) Annual Inspection of Circle Inspector‟s office (ii) Action taken report on inspection Notes (iii) Inspection of Police Stations by senior officers-use of Integrated Investigation Forms (17) Redressal of grievances: (i) Channel of Communication of grievances of subordinate rank (ii) Redressal of grievances (iii) Need ,for grievance redressal & welfare activities (18) Confirmation & promotions: (i) Rules governing confirmation in various subordinate ranks of police in both UB & AB (ii) Procedures for promotion of non-gazetted police personnel of unarmed branch to various ranks (iii) Accelerated promotion in case of those in the SOT Go top Investigation, detection, prosecution and other related matters: Go top OFFICE OF THE INSPECTOR GENERAL OF POLICE :: ASSAM ::SHILLONG CIRCULAR NO 6/1971 POLICE DATED 28.6.71 From: Shri L.B. Kumar Dey, IPS Inspector General of Police, Assam, Shillong. To, All Superintendents of Police including the Deputy Commissioner I/C of the Police, N.C. Hills, Haflong and the Superintendent of Railway Police Halflong. Subject: ADVERSE COMMENTS OF THE JUDICIARY FOR DEFECTIVE INVESTIGATION PROSECUTION ETC. AND REMEDIAL MEASURES THEREOF. It has come to my notice that due to bad investigation, supervision and prosecution, many cases have ended in acquittal with adverse criticism from the Judiciary. On scrutiny of some case records, the following common defects have been observed. (2) Sessions case No 76/69 of Cachar District Criminal Death Reference 2/70 Cum Criminal Appeal6(j)