CITY / UC / STUDENT RELATIONS COMMITTEE SPECIAL MEETING MINUTES BERKELEY CITY COUNCIL SPECIAL MEETING MINUTES Monday, February 5, 2018 3:30 PM to 5:00 PM Eshleman Hall, Bay View Room (5th Floor) 2465 Bancroft Way, Berkeley, CA 94704 Committee Members (10) Representing Committee Member Council District 4 Kate Harrison Council District 6 Susan Wengraf Council District 7 Kriss Worthington Council District 8 Lori Droste Alternate Councilmember Jesse Arreguin, Mayor UC Berkeley Megan Fox, Student Government Advising/Leadership Dev. UC Berkeley Ruben Lizardo, Director, Local Government and Community Associated Students UC Jess Yang, ASUC Local Affairs Director Associated Students UC Rigel Chan Ho Robinson, External Vice President, ASUC Graduate Assembly Jonathan Morris, External Vice President, Graduate Assembly Graduate Assembly Allen Ratliff, Basic Need Chair, Graduate Assembly This meeting will be conducted in accordance with the Brown Act, Government Code Section 54653. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Erin Steffen, Assistant to the City Manager, at 981-7000. PRELIMINARY MATTERS Roll Call: 3:32 p.m. Present: Wengraf, Worthington, Droste, Arreguin, Fox, Lizardo, Robinson, Morris, Ratliff Absent: Harrison 1. Comments from the Public: 0 speakers 2. Introductions Action: none This is a meeting of the City/UC/Student Relations Committee. The Committee works collaboratively on issues of mutual concern. Since a quorum of the Berkeley City Council may actually be present to discuss matters with the Committee, this meeting is being noticed as a special meeting of the Berkeley City Council as well as City/UC/Student Relations Committee meeting. 2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7000 TDD: 510.981.6903 Fax: 510.981-7099 E-mail: [email protected] Page 2 City/UC/Student Relations Committee Meeting Minutes February 5, 2018 3. Approval of Minutes Action: M/S/C (Arreguin/Wengraf) to approve the Minutes of October 30, 2017. Council Ayes – Arreguin, Wengraf, Worthington, Droste; Noes – None; Abstain – None; Absent – Harrison. UC/Student Ayes – Fox, Lizardo, Robinson, Morris, Barnum. 4. Update from City Staff on Committee Structure a. Adopt a Standing Rule Allowing Student Votes to Be Recorded in Minutes Action: M/S/C (Wengraf/Arreguin) to allow student votes to be recorded in meeting minutes. Council Ayes – Arreguin, Wengraf, Worthington, Droste; Noes – None; Abstain – None; Absent – Harrison. UC/Student Ayes – Fox, Lizardo, Robinson, Morris, Barnum. 5. Adopt a Recommendation to Berkeley City Council on Proposed Amendments to the Group Living Accommodation (GLA) Ordinance Update on Campus Housing Advisory Committee Comment: 9 speakers Action: M/S/C (Worthington/Arreguin) to a) continue the item to the next meeting and b) set up a subcommittee which shall review the issues presented and prepare a revised proposal for Committee consideration. Council Ayes – Arreguin, Wengraf, Worthington, Droste; Noes – None; Abstain – None; Absent – Harrison. UC/Student Ayes – Fox, Lizardo, Robinson, Morris, Barnum. 6. Campus and Community Public Safety (time est. 20 mins) a. Campus National Night Out to Reduce Crime: Recommend the City Council refer to the City Manager Action: M/S/C (Arreguin/Wengraf) to recommend the City Council refer to the City manager to create a Campus National Night Out type event to help reduce crime in the campus area. Council Ayes – Arreguin, Wengraf, Worthington, Droste; Noes – None; Abstain – None; Absent – Harrison. UC/Student Ayes – Fox, Lizardo, Robinson, Morris, Barnum. b. Recommendation to City Council Regarding Timely and Cost Effective Installation of Five Street Lights Action: M/S/C (Arreguin/Wengraf) to recommend to City Council to send a letter to PG&E to expedite the installation of the 5 street lights proposed near the UC Berkeley campus to enhance student, residential and business safety. Council Ayes – Arreguin, Wengraf, Worthington, Droste; Noes – None; Abstain – None; Absent – Harrison. UC/Student Ayes – Fox, Lizardo, Robinson, Morris, Barnum. 7. Discussion on Proposed Landmark Declaration of the View Corridor from Base of Campanile Update on Process to Revise Campus Events Policy Action: None; Arreguin, Worthington, Wengraf, and Droste recused themselves from the item as they are unable to comment on quasi-judicial matters. Page 3 City/UC/Student Relations Committee Meeting Minutes February 5, 2018 8. Discussion on Future Meetings and Topics • Draft 2017-18 Meeting Calendar Meeting Date Fall Semester 1st Meeting October 30, 2017 Fall Semester 2nd Meeting N/A Spring Semester 1st Meeting February 5, 2018 Spring Semester 2nd Meeting TBD (Early / Mid-April) • Potential Topics for Future Meetings o Campus Housing Master Plan o Campus Master Plan Process o Campus Public Safety o Comprehensive Parking and Memorial Stadium Event Issues o Demonstration Response Collaboration o Update on Street Lighting Around Campus o Other? 9. Adjournment: 5:34 p.m. CITY / UC / STUDENT RELATIONS COMMITTEE SPECIAL MEETING MINUTES BERKELEY CITY COUNCIL SPECIAL MEETING MINUTES Monday, October 30, 2017 3:30 PM to 5:00 PM Eshleman Hall, ASUC Senate Chamber (5th Floor) 2465 Bancroft Way, Berkeley, CA 94704 Committee Members (10) Representing Committee Member Council District 4 Kate Harrison Council District 6 Susan Wengraf Council District 7 Kriss Worthington Council District 8 Lori Droste UC Berkeley Shirley Giraldo, Student Government Advising/Leadership Dev. UC Berkeley Ruben Lizardo, Director, Local Government and Community Associated Students UC Jess Yang, ASUC Local Affairs Director Associated Students UC Rigel Chan Ho Robinson, External Vice President, ASUC Graduate Assembly Jonathan Morris, External Vice President, Graduate Assembly Graduate Assembly Allen Ratliff, Basic Need Chair, Graduate Assembly This meeting will be conducted in accordance with the Brown Act, Government Code Section 54653. Any member of the public may attend this meeting. Questions regarding this matter may be addressed to Erin Steffen, Assistant to the City Manager, at 981-7000. PRELIMINARY MATTERS Roll Call: 3:41 p.m. Present: Wengraf, Worthington, Droste, Giraldo, Lizardo, Yang, Robinson, Morris, Ratliff Absent: Harrison 1. Comments from the Public: 4 speakers 2. Introductions Action: none 3. Discuss Student Housing a. Update on Campus Housing Advisory Committee: Presented by Steve Sutton, Acting Vice Chancellor for UC Berkeley This is a meeting of the City/UC/Student Relations Committee. The Committee works collaboratively on issues of mutual concern. Since a quorum of the Berkeley City Council may actually be present to discuss matters with the Committee, this meeting is being noticed as a special meeting of the Berkeley City Council as well as City/UC/Student Relations Committee meeting. 2180 Milvia Street, Berkeley, CA 94704 Tel: 510.981.7000 TDD: 510.981.6903 Fax: 510.981-7099 E-mail: [email protected] ITEM 3 Page 2 City/UC/Student Relations Committee Meeting Minutes February 5, 2018 Action: Committee received the presentation. b. Roundtable on Student Housing Policy Action: Discussion held. 4. Roundtable on Group Living Accommodation (GLA) Ordinance Action: Item to be continued on the next Committee meeting agenda as an action item. 5. Announcements a. Update on Process to Revise Campus Events Policy: provided by Ruben Lizardo, Director of Local Government and Community Affairs for UC Berkeley Action: none b. Discuss New City Policy to Track City-Incurred Expenses Related to Major 1st Amendment Protests that Originate on UC Campus Action: none 6. Discussion on Future Meetings and Topics • Draft 2017-18 Meeting Calendar Meeting Date Fall Semester 1st Meeting October 30, 2017 Fall Semester 2nd Meeting TBD (December 1 – December 8) Spring Semester 1st Meeting TBD (Early / Mid-February) Spring Semester 2nd Meeting TBD (Early / Mid-April) • Potential Topics for Future Meetings o Campus Housing Master Plan o Campus Master Plan Process o Campus Public Safety o Comprehensive Parking and Memorial Stadium Event Issues o Demonstration Response Collaboration o Update on Street Lighting Around Campus o Other? 7. Adjournment: 5:34 p.m. ITEM 3 Kriss Worthington Councilmember, City of Berkeley, District 7 2180 Milvia Street, 5th Floor, Berkeley, CA 94704 PHONE 510-981-7170, FAX 510-981-7177, EMAIL [email protected] 02/05/2018 To: 4x6 Committee Members From: Councilmember Kriss Worthington Subject: Adopt a standing rule allowing student votes to be recorded in minutes. RECOMMENDATION: That the Committee adopts a standing rule of the 4x6 subcommittee that student votes are recorded in the minutes, similar to how student vote is recorded in Berkeley Unified School District (BUSD) minutes. BACKGROUND: Designated representatives of the ASUC and The Graduate Assembly are official student members of the 4x6 by the virtue of their respective positions. In order to respect their participation and to maximize their ability to have their opinion recognized, we propose recording their votes in 4x6 committee meetings minutes. Technically, City Council subcommittees require a majority of City Council members’ votes to move an item forward. In spite of this technicality, it would be insensitive to not allow a recording of student committee members’ opinions. The example of BUSD sets a legal precedent for this recommendation. The BUSD records the opinion of the High School student who serves as the High School representative to the School Board. Similar to the City