NOTICE OF REGULAR MEETING District of Fort St. James will hold Regular Council Meeting No. 2012-15 at 7:00 p.m. on Wednesday, September 5, 2012 at the Municipal Office, 477 Stuart Drive West, Fort St. James, B.C. AGENDA No. Item Name Page 1. DELEGATIONS AND PRESENTATIONS 1.1 Oath of Office - Randy Hand, Public Works Superintendent 4 1.2 Kevin Horsnell - Conifex Playhouse 5-7 2. MINUTES 2.1 Adoption of the Agenda That Council adopt the agenda for Meeting No. 2012-15 2.2 Minutes of the Regular meeting 8-14 That Council adopt the minutes of Meeting No. 2012- 14, held August 15, 2012. 2.3 Minutes of the Public Hearing 15-16 That Council adopt the minutes of the Public Hearing, Special Meeting No. 2012-14.1, held August 15, 2012. 3. BUSINESS ARISING FROM THE MINUTES 4. REPORTS 4.1 Reports to Receive 17-102 That Council receive the following reports: ● Special Committee on Timber Supply Report to Legislature ● Drinking water report ● Building Statistics Report ● Finance Report ● Administrative Report Page 1 of 286 Regular Agenda Item Name Page 4. REPORTS ● Recreation Program Annual Report ● Meeting notes, Aug 24 meeting with MP Nathan Cullen 4.2 College of New Caledonia Strategy Meeting Notes 103-104 4.3 Stuart Lake Golf Club Loan Repayment 105-106 4.4 Amendments to the Federal Fisheries Act 107-129 4.5 Douglas Avenue Water Main Bridge Crossing and Fire Hall 130-186 Drainage Improvements – Tender Recommendation 4.6 Leased District property & Permissive Tax Exemptions - 187-188 Director of Finance [Addenda] 5. CORRESPONDENCE 5.1 Municipal Insurance Association - Voting Delegate 189 That Council appoint Mayor Rob MacDougall as the voting delegate for MIABC, with Councillor Russ Gingrich and Councillor Dave Birdi as alternates. 5.2 Regional District of Bulkley Nechako - Land Use Contracts 190-201 5.3 Spirit Square Complaint 202-203 5.4 Stuart Lake Hospital Auxiliary - Dart Turkey Shoot 204 5.5 Community Arts Council - Grant In Aid 205-207 5.6 Minister of Forests Lands and Natural Resource 208 Operations Community Forest Expansion 5.7 Paul Rust Architect Inc. - Zoning Amendment 209-210 Consideration 5.8 Fort St. James Community Foundation 211-212 NDIT Resolution Request 5.9 Northern BC Tourism Association 213-215 Annual Conference and AGM 5.10 Impacts of industry on social health research; Dr. Janis 216-218 Shandro, Kandace Kerr Letter of Support for CIHR application 5.11 Fort St. James Humane Society 219-224 Emergency Grant in Aid Application 6. BYLAWS Page 2 of 286 Regular Agenda Item Name Page 6. BYLAWS 6.1 Traffic and Parking Bylaw Amendment, Bylaw No. 912, 225-241 2012 That Council give “Traffic and Parking Bylaw Amendment, Bylaw No. 912, 2012” first three readings. 7. NEW BUSINESS 7.1 Information Items 242-280 That Council receive the Information Items 7.2 Calendar of Events 281-286 That Council receive the Calendar of Events. 7.3 In Camera Motion That, pursuant to section 90.2 b) of the Community Charter, Council hold a meeting closed to the public immediately following the close of the regular meeting. ADJOURNMENT Adjournment That Council adjourn the regular meeting at xxx p.m. Page 3 of 286 ... Agenda Item # 1.1 District of Fort St. James 477 Stuart Drive West, P.O. Box 640 Fort St. James, B.C. V0J 1P0 Phone 250 996-8233 Fax 250 996-2248 Email [email protected] OFFICE OF ADMINISTRATION OATH OF OFFICE I, Randy Hand, do solemnly affirm that: 1. I will truly, faithfully, and impartially, to the best of my knowledge, skills and ability, execute the office of Public Works Superintendent to which I have been appointed for the District of Fort St. James. 2. I have not received and will not receive any payment or reward, or any promise of payment or reward, for the exercise of any partiality or other improper execution of my office. Affirmed by me, at Fort St. James, BC on September 5, 2012. Randy Hand Mayor Rob MacDougall Oath of Office - Randy Hand, Page 4 of 286 Public Works Superintendent ... Agenda Item # 1.2 Kevin Horsnell - Conifex Page 5 of 286 Playhouse ... Agenda Item # 1.2 Kevin Horsnell - Conifex Page 6 of 286 Playhouse ... Agenda Item # 1.2 Kevin Horsnell - Conifex Page 7 of 286 Playhouse ... Agenda Item # 2.2 District of Fort St. James Minutes of Regular Council Meeting No. 2012-14 Wednesday, August 15, 2012 District Office, 477 Stuart Drive West, Fort St. James, BC In Attendance: Council Mayor Rob MacDougall Councillor Joan Burdeniuk Councillor Russ Gingrich Councillor Riley Willick Staff Kevin Crook, Chief Administrative Officer Jeffrey Lovell, Director of Finance Others Kandace Kerr Caledonia Courier Call To Order Mayor MacDougall called the meeting to order at 7:40 p.m. 1.0 DELEGATIONS AND PRESENTATIONS 1.1 Kandace Kerr - Health Research Project: Data Sharing Agreement Ms. Kerr requested that Council sign off on a data sharing agreement for the "Meeting the Health Needs of the Stuart Lake/Nak'albun Area: Community Health, Social Services and Reported Impacts from Local Mining Developments Research Project." The baseline study has been completed. The study looks at challenges to health and social services when mining industry comes to town. The data collected can be used as Council sees fit. Moved by Councillor Gingrich and seconded by Councillor Burdeniuk: 2012-14-1 That Council authorize the Mayor to execute the Data Sharing Agreement concerning the "Meeting the Health Needs of the Stuart Lake/Nak'albun Area: Community Health, Social Services and Reported Impacts from Local Mining Developments Research Project." Carried unanimously 2.0 MINUTES 2.1 Adoption of the Agenda Moved by Councillor Willick and seconded by Councillor Burdeniuk: Page 1 of 7 Minutes of the Regular meeting Page 8 of 286 ... Agenda Item # 2.2 2012-14-2 That Council adopt the agenda for Meeting No. 2012-14, with item number 4.2 to be removed from the open agenda and discussed in camera. Carried unanimously 2.2 Minutes of the Regular meeting Moved by Councillor Burdeniuk and seconded by Councillor Willick: 2012-14-3 That Council adopt the minutes of Meeting No. 2012-13, held July 18, 2012. Carried unanimously 2.3 Minutes of the Special Meeting Moved by Councillor Willick and seconded by Councillor Burdeniuk: 2012-14-4 That Council adopt the minutes of Special Meeting No. 2012-13.1, held July 31, 2012. Carried unanimously 3.0 BUSINESS ARISING FROM THE MINUTES 3.1 ICBC Transportation Recommendations Staff are following up with ICBC on the recommendations. 3.2 Road Rescue Agreement Staff have made a proposal to the Regional District of Bulkley Nechako for a road rescue service agreement. The Regional District staff agree in principle with the proposal and negotiations are under way. 4.0 REPORTS 4.1 Reports to Receive Moved by Councillor Willick and seconded by Councillor Gingrich: 2012-14-5 That Council receive the following reports: Accounts Payable Report Staff Time Report Drinking Water Report Public Works Safety Meeting Minutes Mt. Milligan Community Sustainability Committee minutes Action Tracking Reports Page 2 of 7 Minutes of the Regular meeting Page 9 of 286 ... Agenda Item # 2.2 Carried unanimously 4.2 Physician Housing Subsidy Scenarios Removed from open meeting agenda. 4.3 Arena Rates Policy Amendment Moved by Councillor Gingrich and seconded by Councillor Willick: 2012-14-6 That Council adopt Schedule "A" of Policy No. 3.1 - "Arena User Rates", as amended. Carried unanimously 4.4 Summer Employee Hiring Policy Amendment Moved by Councillor Gingrich and seconded by Councillor Willick: 2012-14-7 That Council adopt Policy No. 4.11, “Hiring Summer Employees”, as amended. Carried unanimously 4.5 Vehicle Use Policy Moved by Councillor Burdeniuk and seconded by Councillor Willick: 2012-14-8 That Council repeal policy No. 6.6, "Village Vehicles", and That Council adopt Policy No. 3.10, "Vehicle Use". Carried unanimously 5.0 CORRESPONDENCE 5.1 Premier Clark - Invitation to UBCM Meetings Moved by Councillor Gingrich and seconded by Councillor Willick: 2012-14-9 That Council receive the correspondence inviting meetings with ministers at UBCM. Staff have already booked the meetings requested by Council. Carried unanimously Page 3 of 7 Minutes of the Regular meeting Page 10 of 286 ... Agenda Item # 2.2 5.2 BC Hydro - Meeting Invitation for UBCM Direction That Mayor MacDougall will ask industry leaders if there are issues with BC Hydro that Council may address at UBCM. 5.3 Chamber of Commerce - Request to Use Airport for Snowmobile Race Direction That Council meet with the Chamber of Commerce Board of Directors to discuss the request. 5.4 Conifex - Playhouse Donation Moved by Councillor Burdeniuk and seconded by Councillor Willick: 2012-14-10 That Council accept the offer of the playhouse from Conifex. Carried unanimously Direction That staff make arrangements with Conifex to find a location for the playhouse. 5.5 Cops For Cancer - Request for Donation Moved by Councillor Gingrich and seconded by Councillor Willick: 2012-14-11 That Council donate an item valued at $100 to the Cops For Cancer fundraiser. Carried unanimously 5.6 United Way - Proclamation Request: "United Way Month" Moved by Councillor Gingrich and seconded by Councillor Burdeniuk: 2012-14-12 That Council proclaim the month of September 2012 as "United Way Month" in Fort St. James. Carried unanimously 5.7 Regional District of Bulkley Nechako - Invitation to Host 2013 Business Forum Direction That staff consider whether Fort St. James may apply to host the 2013 Business Forum. 5.8 Lynn Stainton - Dangerous Tree Direction That the Public Works Superintendent keep an eye on the tree in question, and Page 4 of 7 Minutes of the Regular meeting Page 11 of 286 ..