ROSE BOWL OPERATING COMPANY NOTICE INVITING BIDS FURNISH MATERIALS FOR ADMINISTRATIVE OFFICES HOUSEKEEPING Three (3) copies of sealed bids will be received prior to 12:00 P.M. PST on Thursday, March 26, 2020, by Nancy Silver, Director of Compliance, at the Rose Bowl Administrative Offices, 1001 Rose Bowl Drive, Pasadena, CA 91103, and will be opened at that time and place. The bids shall be clearly titled: “Furnish Materials for Administrative Offices Housekeeping” Copies of the Specifications may be obtained by mail or in person from the Rose Bowl Administrative Offices, 1001 Rose Bowl Drive, Pasadena, CA, 91103, Telephone No. (626) 577-3100, or on the Rose Bowl website at www.rosebowlstadium.com. Refer to the specifications for complete details and bidding requirements. The Specification and this Notice shall be considered a part of any contract made pursuant thereunder. Bid security in the amount of five percent (5%) of the total bid price in the form of cash, a certified or cashier’s check, money order, or surety bond must accompany the bid. Bidders are required to be fully licensed by the Contractor’s State License Board (CSLB), must be registered with the California Department of Industrial Relations, and must otherwise comply with any state, federal and/or local laws and regulations governing the industry. Refer to the Specifications for complete details and bid requirements. The Specifications and this Notice shall be considered a part of any contract made pursuant thereto. Parties interested in responding are asked to submit a signed original and two (2) copies of the bid documents no later than 12:00 p.m. PST, on Thursday March 26, 2020 to: Rose Bowl Operating Company Nancy Silver, Stadium Director of Compliance 1001 Rose Bowl Drive Pasadena, CA 91103 626-577-3100 P/626-405-0992 F [email protected] If you have any questions regarding any aspect of this RFP, please contact Nancy Silver, Stadium Director of Compliance, via email at [email protected]. DATED: March 4, 2020 _______________________________ 1 ROSE BOWL OPERATING COMPANY Instructions to Bidders and Specifications for FURNISH MATERIALS FOR ADMINISTRATIVE OFFICES HOUSEKEEPING ______________________________ RBOC personnel with whom prospective bidders will deal with are: Nancy Silver, Director of Compliance, Rose Bowl Stadium, Pasadena, California, (626) 577-3100, [email protected]. Bid opening time is 12:00 P.M. PST on Thursday, March 26, 2020 Bids will be received and opened at the Rose Bowl Administrative Offices, 1001 Rose Bowl Drive, Pasadena, CA 91103. The bid must be received by the Rose Bowl Operating Company Director of Compliance prior to the time set for bid opening. A bid received after the time set for the bid opening shall not be considered. 2 Table of Contents NOTICE INVITING BIDS ........................................................................................................................................... 1 INSTRUCTIONS TO BIDDERS ................................................................................................................................... 4 1.0 GENERAL INSTRUCTIONS .......................................................................... ERROR! BOOKMARK NOT DEFINED. 1.1 GENERAL BID REQUIREMENTS........................................................................... ERROR! BOOKMARK NOT DEFINED. 1.2 BIDDER’S GUARANTEE ....................................................................................... ERROR! BOOKMARK NOT DEFINED. 1.3 BIDDER MUST MAKE THOROUGH INVESTIGATION ........................................... ERROR! BOOKMARK NOT DEFINED. 1.4 ACCEPTANCE OF CONDITIONS ........................................................................... ERROR! BOOKMARK NOT DEFINED. 1.5 TRUTH AND ACCURACY OF REPRESENTATION................................................... ERROR! BOOKMARK NOT DEFINED. 1.6 CITY CHANGES TO THE BID DOCUMENTS. ......................................................... ERROR! BOOKMARK NOT DEFINED. 1.7 NOTICE REGARDING DISCLOSURE OF CONTENTS OF DOCUMENT ..................... ERROR! BOOKMARK NOT DEFINED. 1.8 AWARD OF BID AND DETERMINATION OF RESPONSIVENESS ............................ ERROR! BOOKMARK NOT DEFINED. 1.9 ERRORS AND OMISSIONS .................................................................................. ERROR! BOOKMARK NOT DEFINED. 1.10 PATENT FEES; PATENT, COPYRIGHT, TRADE SECRET AND TRADEMARK FEES…….. ..... ERROR! BOOKMARK NOT DEFINED. 1.11 TAXES ............................................................................................................ ERROR! BOOKMARK NOT DEFINED. 1.12 LOCAL BIDDERS; REFUND OF SALES AND USE TAX ........................................ ERROR! BOOKMARK NOT DEFINED. 1.13 SPECIAL REQUIREMENTS OF CONTRACTORS ................................................ ERROR! BOOKMARK NOT DEFINED. 2.0 SPECIAL CITY REQUIREMENTS ................................................................... ERROR! BOOKMARK NOT DEFINED. 2.1 EQUAL EMPLOYMENT OPPORTUNITY IN CONTRACTING .................................. ERROR! BOOKMARK NOT DEFINED. 2.2 DECLARATION OF NON-COLLUSION BY CONTRACTOR ...................................... ERROR! BOOKMARK NOT DEFINED. 2.3 LOCAL PREFERENCES. ........................................................................................ ERROR! BOOKMARK NOT DEFINED. 3.0 GENERAL SPECIFICATIONS ........................................................................ ERROR! BOOKMARK NOT DEFINED. 3.1 BID PROPOSAL QUANTITIES ............................................................................... ERROR! BOOKMARK NOT DEFINED. 3.2 EVALUATION OF BID .......................................................................................... ERROR! BOOKMARK NOT DEFINED. 3.3 SAMPLE CONTRACT ........................................................................................... ERROR! BOOKMARK NOT DEFINED. 3.4 LICENSE AND PERMITS ....................................................................................... ERROR! BOOKMARK NOT DEFINED. 3.5 SUBSTITUTION FOR PATENTED AND SPECIFIED ARTICLES ................................. ERROR! BOOKMARK NOT DEFINED. 3.6 BID YOUR FULL EQUAL OR BETTER..................................................................... ERROR! BOOKMARK NOT DEFINED. 3.7 PASADENA LIVING WAGE ORDINANCE .............................................................. ERROR! BOOKMARK NOT DEFINED. 3.8 PREVAILING WAGE RATE PROJECT ................................................................................................................ 11 3.9 NOTICE REQUIREMENTS .................................................................................... ERROR! BOOKMARK NOT DEFINED. 3.10 PAYMENT ...................................................................................................... ERROR! BOOKMARK NOT DEFINED. 3.11 LIABILITY INSURANCE.................................................................................... ERROR! BOOKMARK NOT DEFINED. 3.12 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS FORM W-9) ............... ERROR! BOOKMARK NOT DEFINED. 3.13 DURATION OF CONTRACT ............................................................................. ERROR! BOOKMARK NOT DEFINED. 3.14 PRICE ADJUSTMENTS .................................................................................... ERROR! BOOKMARK NOT DEFINED. 4.0 BID SPECIFICATIONS FOR: FIELD MAINTENANCE PRODUCTS ....................................................................... 12 4.1 GENERAL REQUIREMENTS .................................................................................................................................... 12 5.0 BIDDER’S PROPOSAL ................................................................................................................................... 31 6.0 SIGNATURE PAGE AND LEGAL STATUS ........................................................................................................ 34 7.0 ATTACHMENTS ........................................................................................................................................... 35 BIDDER’S CHECKLIST ............................................................................................................................................... 36 DECLARATION OF NON-COLLUSION BY CONTRACTOR .......................................................................................... 37 VENDOR QUESTIONNAIRE (FORM AA-1) .............................................................................................................. 23 PROJECT WORKFORCE UTILIZATION (FORM AA-2) ........................................................................................................... 24 CURRENT PERMANENT WORKFORCE UTILIZATION (FORM AA-3) ........................................................................................ 25 REQUEST FOR TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION (IRS FORM W-9)...... ERROR! BOOKMARK NOT DEFINED. INSURANCE REQUIREMENTS ................................................................................................................................. 40 SAMPLE CONTRACT ................................................................................................................................................ 30 3 INSTRUCTIONS TO BIDDERS: 1.0 GENERAL INSTRUCTIONS 1.1 GENERAL BID REQUIREMENTS: To be considered, a bidder must follow the format for bids in the specifications. Bids must be binding and firm. Any bid may be withdrawn before bid opening but not for 90