Bars and Restaurants Audit Manual Chapter 8 Bars and Restaurants Business Tax and Fee Division California Department of Tax and Fee Administration This is an advisory publication providing direction to staff administering the Sales and Use Tax Law and Regulations. Although this material is revised periodically, the most current material may be contained in other resources including Operations Memoranda and Policy Memoranda. Please contact any California Department of Tax and Fee Administration office if there are concerns regarding any section of this publication. Audit Manual TABLE OF CONTENTS BARS AND RESTAURANTS 0800.00 INTRODUCTION ...................................................................................................... 0801.00 General ....................................................................................................................................0801.05 Inspection of Premises ............................................................................................................0801.10 Special Procedures .................................................................................................................0801.15 Adequacy and Completeness of Records ...............................................................................0801.20 Adjustments for Self-Consumed Merchandise ........................................................................0801.25 Self-Consumed Merchandise Disclaimed................................................................................0801.30 Losses by Fire .........................................................................................................................0801.35 Losses Resulting from Natural Disasters ................................................................................0801.40 Sales Tax Included ..................................................................................................................0801.45 BAR AUDITING PROCEDURE ............................................................................... 0802.00 General ....................................................................................................................................0802.05 Definition..................................................................................................................................0802.10 Bar Fact Sheet.........................................................................................................................0802.15 Business Location, Facilities, and Patronage ..........................................................................0802.20 Employee Information..............................................................................................................0802.25 Complimentary and Employee Drink Policy ............................................................................0802.30 Cigarette Sales ........................................................................................................................0802.35 Internal Controls ......................................................................................................................0802.40 Self-Consumption ....................................................................................................................0802.45 Profit and Loss Statements .....................................................................................................0802.50 Pour Cost Percentage .............................................................................................................0802.52 Markups ...................................................................................................................................0802.55 Bar Short Test ..........................................................................................................................0802.60 Tolerance .................................................................................................................................0802.65 Analysis of Audit Findings........................................................................................................0802.70 MARK-UP METHOD OF COMPUTING SALES .................................................... 0803.00 General ....................................................................................................................................0803.05 Accuracy ..................................................................................................................................0803.10 Reasonableness ......................................................................................................................0803.15 Audit Working Papers ..............................................................................................................0803.20 COMPUTATION OF COST OF SALES .................................................................. 0804.00 General ....................................................................................................................................0804.05 Inventories ...............................................................................................................................0804.10 Total Purchases .......................................................................................................................0804.15 Quantity Discounts ..................................................................................................................0804.25 Credit Regulations ...................................................................................................................0804.30 Self-Consumed Merchandise Over-Reported .........................................................................0804.45 Pilferage ..................................................................................................................................0804.47 Alcoholic Beverages Used in Cooking.....................................................................................0804.50 Mixes and Supplies .................................................................................................................0804.65 February 2001 Bars and Restaurants COMPUTATION OF SELLING PRICES ................................................................. 0805.00 Mixes Sold as Beverages ........................................................................................................0805.05 Bars Providing Entertainment ..................................................................................................0805.10 “Happy Hour” & Special Event Sales.......................................................................................0805.15 Sales of Off‑Sale Beer .............................................................................................................0805.20 Sales of Premium Beer and Keg Conversion Chart ................................................................0805.22 Price Changes During Audit Period .........................................................................................0805.25 ESTABLISHING SIZE OF DRINK AND PRODUCT LOSSES .............................. 0806.00 General ....................................................................................................................................0806.05 Glass Size ...............................................................................................................................0806.10 Free Hand Pouring Method .....................................................................................................0806.15 Jigger Pouring Method ............................................................................................................0806.20 Measurement of Size of Jigger ................................................................................................0806.25 Average Pour Test ...................................................................................................................0806.30 Undercover Pour Test ..............................................................................................................0806.40 Overpouring and Spillage for Liquor ........................................................................................0806.42 Overpouring, Spillage, and Spoilage for Wine.........................................................................0806.43 Allowance for Cocktails, Specialty, and Exotic Drinks .............................................................0806.45 Allowance for “Happy Hour” Sales ..........................................................................................0806.50 Allowance for “Special Event” Sales........................................................................................0806.52 Draft Beer-Drink Size and Product Loss..................................................................................0806.55 Breakage Allowance for Bottled Beer ......................................................................................0806.60 COMPUTATION OF MARKUP ................................................................................ 0807.00 General ....................................................................................................................................0807.05 Purchase Segregation .............................................................................................................0807.10 Purchase Invoices To Be Examined For a Representative Period .............................................................................................................0807.15