State of New York Executive Department Office Of General Services Procurement Services Group Corning Tower Building - 38th Floor Empire State Plaza Albany, New York 12242 http://www.ogs.state.ny.us CONTRACT AWARD NOTIFICATION Title : Group 60010 - ARREST FINGERPRINT CARDS (DCJS) Award Number : 01648 (Replaces 4138) Contract Period : As Specified Bid Opening Date : September 26, 2001 Date of Issue : November 26, 2001 Specification Reference : As incorporated in the Invitation for Bids Address Inquiries To: Name : Jamie Nusbaum Title : Purchasing Officer I Phone : 518-474-2387 Fax : 518-473-7306 E-mail : [email protected] Description Arrest Fingerprint Cards PR # 01648 (continued) 01648A.doc/2mi GROUP 60010 - ARREST FINGERPRINT CARDS AWARD PAGE 2 (DCJS) CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# PC58644 Moore North America 800/488-8351 160331690 9 Washington Sq. 518/452-1631 Albany, NY 12205 Stephen Chesley Fax No. 518/452-1677 E-mail: [email protected] Web Site: http://www.moore.com Cash Discount, If Shown, Should be Given Special Attention. INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. AGENCIES SHOULD NOTIFY THE PROCUREMENT SERVICES GROUP PROMPTLY IF THE CONTRACTOR FAILS TO MEET THE DELIVERY TERMS OF THIS CONTRACT. PRODUCT WHICH DOES NOT COMPLY WITH THE SPECIFICATIONS OR IS OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO THE PROCUREMENT SERVICES GROUP. NOTE TO AGENCY: The letters SB listed under the Contract Number indicate the contractor is a small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman- owned Business Enterprise, respectively. NOTE TO ALL CONTRACT USERS: The terms and conditions of the solicitation which apply to the award appear at the end of this document. We strongly advise all contract users to familiarize themselves with all terms and conditions before issuing a purchase order. PRICE: Price includes all customs duties and charges and all costs necessary or incidental to the proper completion of this contract including F.O.B. inside delivery to Criminal Justice Services Warehouse, 100 Watervliet Ave., Albany, NY and preparation of drop shipments and net F.O.B. inside deliveries to locations throughout New York State as specified on pages 4 through 84. No other charges will be allowed. The blanks (no preprinted address) are to be delivered to the DCJS Warehouse located at 100 Watervliet Ave., Albany, NY. Unit Quantity Price ITEM 1 - FINGERPRINT ARREST CARDS 650,000 $207.30/M (Adult) ITEM 2 - FINGERPRINT ARREST CARDS 75,000 $207.30/M (Juvenile) Guaranteed Delivery: 8 weeks after OK'd Proof STOCK: 110# White Finger Print Index 100% Rag Manufacturer: Crane & Co., Inc. Electronic access ordering (EDI) is available. Contact contractor for details. (continued) 01648A.doc/2mi GROUP 60010 - ARREST FINGERPRINT CARDS AWARD PAGE 3 (DCJS) REQUEST FOR CHANGE: Any request by the agency or contractor regarding changes in any part of the contract must be made in writing to the Office of General Services, Procurement Services Group, prior to effectuation. CONTRACT PAYMENTS: Payments cannot be processed by State facilities until the contract products have been delivered in satisfactory condition. Payment will be based on any invoice used in the supplier's normal course of business. However, such invoice must contain sufficient data including but not limited to Contract No., description of product, quantity, unit and price per unit as well as Federal Identification Number. State facilities are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All facilities are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts. If the contract terms indicate political subdivisions and others authorized by law are allowed to participate, they are required to make payments directly to the contractor. Prior to processing such payment the contractor may be required to complete the ordering non-State agency's own voucher form. NOTE TO CONTRACTOR: This Contract Award Notification is not an order. Do not take any action under this contract except on the basis of a purchase order from the agency. If a purchase order is not received from the agency listed within two weeks after receipt of this award, the contractor should contact the agency directly requesting the submission of a purchase order. The Agency contact person is Ann Sammons, who can be reached at 518/457-3597. NOTE TO AGENCY: Orders under this contract are to be submitted directly to the contractor. PROOFS: Two sets of proofs including five (5) samples of stock, perforations and numbering are required no later than 7 working days after receipt of order and are to be sent to: 1. Richard Higgins 2. Robert Paepke DCJS Office of Court Administration Four Tower Place 125 Jordan Road Executive Park Troy, NY 12180 Stuyvesant Plaza 518/285-8243 Albany, NY 12203 518/457-6050 NEGATIVES: Are or become the property of the State and are to be sent intact to the agency upon completion of the contract. (continued) 01648A.doc/2mi GROUP 60010 - ARREST FINGERPRINT CARDS AWARD PAGE 4 (DCJS) LIST OF AGENCIES TO RECEIVE PRE-PRINTS OF DCJS-2 ADULT ARREST FINGERPRINT CARDS Contributor Box Data Quantity Deliver to: NY0290000 25,000 Nassau County PD Nassau County PD 1490 Franklin Ave. Mineola, NY 11501-4801 NY0140100 25,000 Buffalo City PD Buffalo PD 74 Franklin St. Buffalo, NY 14202-4009 NY0330100 20,000 Syracuse City PD Syracuse PD 511 South State St Syracuse, NY 13202-2126 NY1350100 10,000 NYSP Troop F Headquarters NYSP Troop F HQ 55 Crystal Run Road Middletown, NY 10941 NY1260100 10,000 NYSP Troop D Headquarters NYSP Troop D HQ Rt. 5 Genesee St. Oneida, NY 13421 NY1010200 10,000 NYSP Troop G Headquarters NYSP Troop G HQ 504 Old Loudon Rd. Loudonville, NY 12211 NY1340100 10,000 NYSP Troop E Headquarters NYSP Troop E HQ 1569 Rochester Road Canandaigua, NY 14425-9164 NY0590700 7,000 Yonkers City Police Dept. Yonkers City PD 104 South Broadway Yonkers, NY 10701-4007 NY1120100 7,000 NYSP Troop C Headquarters NYSP Troop C HQ Route 7, Box 300 Sidney, NY 13838-0300 NY1130400 7,000 NYSP Troop K Headquarters NYSP Troop K HQ Routes 44 & 82, Box 3000 Poughkeepsie, NY 12603 NY1150100 7,000 NYSP Troop B Headquarters NYSP Troop B HQ Rt. 86, Box 100 Raybrook, NY 12977-0100 NY0515800 2,000 Southhampton Town PD Southhampton PD 110 Old Riverhead Rd. Hampton Bays, NY 11946 NY0580000 2,000 Wayne Co. Sheriff's Office Wayne Co Sheriff PO Box 477 Lyons, NY 14489-0477 NY0590600 2,000 Port Chester Village PD Port Chester PD 350 North Main St. Port Chester, NY 10573-3319 NY0465400 2,000 Rotterdam Town PD Rotterdam Tn PD 101 Princetown Rd. Rotterdam, NY 12306-1543 (continued) 01648A.doc/2mi GROUP 60010 - ARREST FINGERPRINT CARDS AWARD PAGE 5 (DCJS) LIST OF AGENCIES TO RECEIVE PRE-PRINTS OF DCJS-2 ADULT ARREST FINGERPRINT CARDS (Cont'd) Contributor Box Data Quantity Deliver to: NY0030300 2,000 Johnson City Village PD Johnson City PD 42 Willow St. Johnson City, NY 13790-2307 NY0595300 2,000 Greenburgh Town PD Greenburgh Tn PD 188 Tarrytown Rd. White Plains, NY 10607-1624 NY0110100 1,500 Cortland City PD Cortland City PD 25 Court St. Cortland, NY 13045-2617 NY0090100 1,500 Plattsburgh City PD Plattsburgh City PD 45 Pine St. Plattsburgh, NY 12901-3457 NY0275300 1,500 Gates Town PD Gates PD 1605 Buffalo Rd. Rochester, NY 14624-1637 NY0370200 1,500 Oswego City PD Oswego PD 169 W 2nd St. Oswego, NY 13126-2550 NY0540000 1,500 Tompkins Co. Sheriff's Office Tompkins Co Sheriff 779 Warren Road Ithaca, NY 14850-1255 NY0250000 1,500 Livingston Co. Sheriff's Office Livingston Co Sheriff 4 Court St. Geneseo, NY 14454-1030 NY0070000 1,000 Chemung Co. Sheriff's Office Chemung Co Sheriff 203-209 William St. Elmira, NY 14901 NY0340200 1,000 Geneva City PD Geneva PD 47 Castle St. Geneva, NY 14456-2607 NY0550000 1,000 Ulster Co. Sheriff's Office Ulster Co Sheriff 129 Schwenk Drive, POB 1800 Kingston, NY 12401 NY0036400 1,000 Vestal Town PD Vestal PD Route 434 605 Vestal Parkway West Vestal, NY 13850 NY0043300 1,000 Salamanca City PD Salamanca PD 1 Barrett Drive Salamanca, NY 14779 (continued) 01648A.doc/2mi GROUP 60010 - ARREST FINGERPRINT CARDS AWARD PAGE 6 (DCJS) LIST OF AGENCIES TO RECEIVE PRE-PRINTS OF DCJS-2 ADULT ARREST FINGERPRINT CARDS (Cont'd) Contributor Box Data Quantity Deliver to: NY0010200 1,000 Cohoes City PD Cohoes PD Ontario and Mohawk Streets Cohoes, NY 12047 NY0280000 1,000 Montgomery Co. Sheriff's Office Montgomery Co Sheriff PO Box 432 Fultonville, NY 12072 NY0390000 1,000 Putnam Co. Sheriff's Office Putnam Co Sheriff 3 County Center Carmel, NY 10512 NY0280100 1,000 Amsterdam City PD Amsterdam PD Guy Park Ave. Ext. Amsterdam, NY 12010 NY0060100 1,000 Dunkirk City PD Dunkirk PD Central Ave. Dunkirk, NY 14048 NY0180100 1,000 Batavia City PD Batavia PD 10 W. Main St. Batavia, NY 14020-2040 NY0040000 1,000 Cattaraugus Co. Sheriff's Office Cattaraugus Co Sheriff 301 Court St. Little Valley, NY 14755-1026 NY0140300 1,000 Tonawanda City PD Tonawanda City PD 200 Niagara St. Tonawanda, NY 14150-1003 NY0040100 1,000 Olean City PD Olean PD Corner State and Union St. Olean, NY 14760 NY0140200 1,000 Lackawanna City PD Lackawanna PD Ridge Rd., City Hall Lackawanna, NY 14218 NY0170000 1,000 Fulton Co. Sheriff's Office Fulton Co Sheriff 2712 St. Hwy. 29 Johnstown, NY 12095 NY0530000 1,000 Tioga Co. Sheriff's Office Tioga Co Sheriff 103 Corporate Drive Public Safety Bldg.