Gustavus Adolphus College Saint Peter, Minnesota 2020-21 Faculty Book CONTENTS All-College Policies (Gray Pages) Faculty Committees (Green Pages) Faculty Handbook (Yellow Pages) Faculty Manual (Blue Pages) Governing Documents (Purple Pages) Shared Governance Principles (White Pages) All-College Policies, 2020-21 All-College Policies, 2020-21 ............................................................................................................................................ 1 To the Gustavus Community ........................................................................................................................................... 2 Access to Student Records ................................................................................................................................................ 2 Alcohol Serving Policy ....................................................................................................................................................... 2 Bereavement Policy ............................................................................................................................................................ 3 Cancellation/Delay/Closure Policy ................................................................................................................................. 3 Compensation Certification Policy .................................................................................................................................. 5 Conflict of Interest Policy for Committee Participation .............................................................................................. 6 Policy Regarding the Use of College Funds to Express Condolences at the Time of a Death ............................. 7 Consensual Relationships Policy ...................................................................................................................................... 8 Conflict of Interest and Disclosure of Certain Interest Policy .................................................................................... 9 Disclosure of Misconduct (Whistleblower Policy) ...................................................................................................... 11 Drug and Alcohol Policy ................................................................................................................................................. 13 Drug-Free Workplace Policy........................................................................................................................................... 14 Employee Technology Use Policy ................................................................................................................................. 15 Facilities and Administrative Costs Recovery Policy .................................................................................................. 19 The Family Educational Rights and Privacy Act ......................................................................................................... 20 The Family and Medical Leave Act ................................................................................................................................ 22 Financial Conflict of Interest Policy .............................................................................................................................. 23 Fundraising Guidelines for Faculty, Staff and Campus Organizations .................................................................... 26 Policy Against Harassment .............................................................................................................................................. 28 Sexual Harassment and Sexual Misconduct Policy ...................................................................................................... 33 Hazing Policy ..................................................................................................................................................................... 80 Identity Theft Prevention Program................................................................................................................................ 82 Policy for Including Faculty Time and Reassignment Requests in Proposals for External Grants and Contracts ............................................................................................................................................................................ 85 Institutional Complaint Policy and Procedure ............................................................................................................. 87 Minor Protection Policy ................................................................................................................................................... 88 Nondiscrimination Policy ................................................................................................................................................ 91 Pet Policy ............................................................................................................................................................................ 92 Parental Leave ................................................................................................................................................................... 93 Post-Employment Medical Benefits Plan ..................................................................................................................... 95 Retaliation Policy............................................................................................................................................................... 99 Record Retention and Destruction Policy .................................................................................................................. 100 Responsible Conduct of Research (RCR) Policy ....................................................................................................... 102 Smoking and Tobacco Policy ........................................................................................................................................ 103 Policy for Submission of Proposals for External Funding ...................................................................................... 103 Tax Exempt Bonds Policy ............................................................................................................................................. 105 Travel Policy .................................................................................................................................................................... 107 Unpersoned Aircraft Systems (Drones and Model Aircraft) Policy ....................................................................... 110 Weapons ........................................................................................................................................................................... 113 All-College Policies, 2020-21 1 To the Gustavus Community We are pleased to share with you our All-College policies. These policies were developed as a guide for members of the campus community. As members of the College, we play an extremely important role in supporting the goals of the institution. These policies are not intended to be an implied or expressed contract but an informative document. The College may add to the policies or revoke or modify them from time to time. Administration will try to keep this material current, but there may be times when policy will change before this handbook can be revised. The academic excellence of Gustavus comes about because of a concerted effort on the part of students, faculty and staff to maintain the highest standards and goals in all of our activities. Together we can nourish a campus environment that is respectful to all and is one that ensures that our commitment to the search for excellence will continue long into the future. Sincerely, The Office of the Provost Access to Student Records Federal law generally prohibits release of student academic records without prior written consent of the student. Without prior consent, however, access is permitted to employees in the same institution who have “a legitimate educational interest.” This is interpreted at Gustavus Adolphus College to mean that employees may access personally identifiable information in student education records in order to fulfill their institutionally assigned professional responsibilities. Employees seeking such access make application to the Registrar of the College, stating the need for and scope of access and the security procedures in place to protect against unauthorized internal or external use after release. Employees granted access are responsible for treating the information with confidentiality. Approved by the Gustavus Adolphus College Board of Trustees: June 28, 1993. Alcohol Serving Policy The College seeks to discourage alcohol abuse and to model the responsible use of alcohol beverages. To this end, alcoholic beverages are served at College-sponsored events only in designated locations and at designated functions. Alcohol provided for on-campus events (and for off-campus events, whenever possible) will be purchased and supplied by the College Dining Service. Non-alcoholic beverages will generally also be available in sufficient amounts at such events, and care will be taken to ensure that applicable state, federal and local laws and regulations concerning the serving of alcohol are observed. Functions