University Students’ Council Agenda Thursday September 13, 2012 Roy Romanow Student Council Chamber 1. Adoption of an Agenda 2. Introductions and Announcements 3. Council Address 3.1 Eve Peclet – NDP Member, La Point-de-I’lle 4. Minutes and Reports for Information 4.1 USC Minutes – April 5, 2012 4.2 Executive Committee Minutes - May 2, 2012 - May 4, 2012 - May 9, 2012 - May 14, 2012 - May 22, 2012 - May 28, 2012 - June 4, 2012 - June 19, 2012 - June 25, 2012 - July 3, 2012 - July 4, 2012 - July 9, 2012 - July 16, 2012 - July 23, 2012 - July 30, 2012 - August 9, 2012 - August 14, 2012 - August 27, 2012 - August 29, 2012 - September 11, 2012 4.3 Academic Affairs Committee Minutes and Report 4.4 Appointments Committee Minutes and Report 4.5 Code of Ethics Disciplinary Committee Minutes and Report 4.6 Elections Committee Minutes and Report 4.7 External Affairs Committee Minutes and Report 4.8 Budget & Finance Committee Minutes and Report 4.9 Student Affairs Committee Minutes and Report 4.10 Sustainability Committee Minutes and Report 5. Motions Arising from the Minutes and Reports 6. Business 7. New Business 7.1 Committee Elections - External - Election - Appointments 8. Questions and Comments (30 minutes) 9. Any Other Business 10. Adjournment University Students' Council Minutes for Thursday April 5, 2012 Present Also Present Scott Hitchings, USSU President Matt Leisle, USC Chair Reid Nystuen, VP Operations and Finance Caroline Cottrell, General Manager Kelsey Topola, VP Academic Affairs Alex Ferwerda, VP Student Affairs David Konkin, STM Regrets Jessalyn Clark, Education Desiree Steele, STM Autumn Darker, Agriculture and Bioresources Max Fineday, Arts & Science Jennifer Bozek, Kinesiology Leon Thompson, Arts & Science Adam Gartner, Engineering Kelsey Froh, ESB Absent Jenna Moellenbeck, ESB Rui Du, International Students Baylie Sinclair, Pharmacy & Nutrition Guests Alyssa Anderson, Vet Med James Pepler Jared Brown, ISC Lesley Tyler, Nursing Michael Stevens, Law Marylou Mintram, ISC Kerollos Wanis, Medicine David Konkin, STM Annie Lucas, Nursing Noel Zimmer, Engineering Rylan Goudreau, Education Adam Stenerson, Dentistry Meeting was called to order at 6:02 pm. 1. Agenda Move to adopt the agenda. USCMotion183: Councilor Brown/Councilor Goudreau Carried 2. Introductions and Announcements VP Topola introduced James Pepler. 3. Council Address 4. Minutes and Reports for Information USC Meeting – April 5, 2012 1 4.1 University Students' Council Minutes – March 29, 2012 4.2 Executive Committee Minutes – April 2, 2012 4.8 Budget & Finance Committee Minutes – April 2, 2012 5. Motions Arising from Minutes and Reports for Information Move to adopt the minutes. USCMotion184: Councilor Thompson/Councilor Gartner Carried 6. Business 6.1 Student Fee Guiding Principle Policy VP Nysuten commented the terms of reference were sent out with enough time for Councilors to review. The term outlines some guidelines for how we are going to administer student fees going forward. This is something that VP Nystuen feels is necessary and Administration would agree is something overdue. Move to adopt the Student Fee Guiding Principle Policy. USCMotion185: VP Nystuen/President Hitchings Carried 6.2 Childcare of Meetings - Report Move to give GM Cottrell speaking rights. USCMotion186: President Hitchings/Councilor Thompson Carried GM Cottrell noted that Council was provided with an oral report at the previous meeting about the ways in which the request put forward by Councilor Fineday could be fulfilled. GM Cottrell provided Council with a written report. She noted a lengthy conversation with Colleen Gerling, the Childcare Centre Director, about the project. GM Cottrell notes that if anything is done in the Childcare Centre, Provincial regulations must be met and we must absolutely must meet the terms of the collective agreement that exists with the childcare workers. There is no way of gaging how many children there might be, so the budget is a guessing game. There is no budget for this project in the budget that was voted in on March 22. Therefore, it will be an overage somewhere in the budget that will have to come to Council. Motion was previously made and discussion on that will go forward. VP Nystuen commented that in regards to the budget, the proposal is fairly reasonable. He believes it’s something the Executive could put forward as an Executive project, in regards to the budget line. This is an area where Executive can bring forward ideas and proposals to get funding. He noted this isn’t necessarily something that would need to be in the budget every year because it’s not known if it would be needed every year. Approving the motion and leaving it to the Executive to expense it out of Executive projects when needed, is the best option. USC Meeting – April 5, 2012 2 Councilor Bozek asked if Councilors with children would need to inform the USSU prior to the meetings whether or not their child would be in attendance. GM Cottrell commented that this is something that would need to be discussed further but would assume that those Councilors who sign up for the service would need it every week. These are babysitters and are not bound by a collective agreement. GM Cottrell noted that she will endeavor to do two things: 1) make sure any children for whom we are caring are well cared for; 2) to keep the costs as reasonable as possible for students. Councilor Mintram asked if there was an age restriction. GM Cottrell said that there is no restriction for children at USC Meetings, but for when using the Childcare Centre, the age minimum is six months. If they are in the childcare centre, we are bound by that legislation. Councilor Clark asked if it was legal to employ people for only an hour and a half. GM Cottrell commented that if these people are put on payroll, then by labour legislation we have to pay them for a minimum of three hours. Yet if we are paying them on the basis of an honorarium, then we can hire them for an hour and a half. The USSU has a number of people who are employed on that basis, for example, the student who posts our posters, as he charges us for however much time he uses. Move to have the USSU provide childcare for any parent requiring it in order to sit as a member of Student Council and to attend annual, general or special meetings. USCMotion187: Councilor Fineday/President Hitchings Carried 7. New Business 8. Questions and Comments Councilor Anderson commented that she was asked by her student council treasurer as to whether there is someone in the USSU who does audits, as she has problems in the past. VP Nystuen asked if audits are done every year and that the USSU uses the firm KPMG. Councilor Goudreau noted that there were no more Council meetings. President Hitchings thanked Councilors for all of the work they had put in over the year on all the various committees and weekly meetings. He noted it has been great serving on Council and invited Councilors for food and drinks after the meeting. GM Cottrell thanked Councilors as well. She noted the change in location to the new chamber has made a difference in the way Council works and interacts. She especially thanked the Executive for the year and the outgoing president, who has been with the USSU for three years. GM Cottrell noted she couldn’t imagine the USSU with out President Hitchings. GM Cottrell also acknowledged the work of USC Chair, Matt Leisle. Matt started in the Fall of 2006 as USC Chair and has done a wonderful job. On behalf of all the past Councilors, GM Cottrell thanked Mr. Leisle for all his hard work. USC Meeting – April 5, 2012 3 USC Chair, Matt Leisle, thanked Council and GM Cottrell. Mr. Leisle thanked all the past USSU presidents who gave him the opportunity to serve as Chair. He noted that with the Students’ Union, he started as the Chief Returning Officer in 2004 and was a Councilor the following year. He noted that when he was on Council, they voted to take out a perspective membership with the Canadian Federation of Students (CFS) and the chaos that ensued from that decision. Sitting as Chair for six years, doesn’t seem long, but in student politics it is absolutely a lifetime. He thinks of all the things he has seen happen at Council over the years that come up again, go away and come back again. He notes it has been an interesting ride. Some of the things he has seen over the years include an attempt to impeach the president, an anonymous complaint over an Executive member, getting kick out of an AGM, and meeting his future wife, all of which were in his first year. The stories pile on and on over the rest of the years. He commented that he has chaired approximately 130 meetings. He notes the experience he has had has been absolutely invaluable at Council. The thanked Councilors for the time they have given to the Students’ Union and all the other past Councilors and Executive. He wished the best of luck to the new Executive and Councilors for next year. Lastly, he thanked GM Cottrell for being a constant and a great mentor and friend. 9. Other Business 10. Adjournment Move to adjourn. USCMotion188: Councilor Goudreau/Councilor Stevens Carried USC Meeting – April 5, 2012 4 Executive Committee Minutes for Monday May 2, 2012 Present: Jared Brown, Alex Werenka, Steven Heidel, Ruvimbo Kanyemba, Caroline Cottrell, Jason Ventnor 1. Call to Order The meeting was called to order at 3:07 p.m. 2. Quorum Quorum was present. 3. Roundtables 4.