Employee Handbook LINDSEY WILSON COLLEGE EMPLOYEE HANDBOOK (Effective July, 2020) i Dear Lindsey Wilson College Employee: This handbook has been designed to provide you with timely and useful information about your employment with Lindsey Wilson College. It establishes sound guidelines for most situations which affect you and the college, and it will help answer many of the questions you may have about your employment here. Please read this handbook carefully. It not only sets forth what you may expect from Lindsey Wilson College in connection with your employment here, but it also sets forth many of the college's expectations and requirements pertaining to you as an employee. A clear understanding of the responsibilities that all of us have to our college and to one another will help us work together in a cooperative and friendly spirit. We are glad you have joined us here at Lindsey Wilson College. It is with the help, work and effort of all of us as members of the Lindsey Wilson College family that our college will reach new horizons and attain goals that will aid all of us and the community we serve. Sincerely, William T. Luckey, President ii TABLE OF CONTENTS SECTION Page No. STATEMENT OF PURPOSE ............................................................................................................................. 1 I. EMPLOYMENT 1. Equal Opportunity Policy .......................................................................................................................... 2 2. New Employee Requirements .................................................................................................................. 2 3. Classification of Employees ....................................................................................................................... 3 4. Appointment Letters ................................................................................................................................ 3 5. Employee Grievance Procedure ................................................................................................................ 3 6. Disciplinary Action Procedure ................................................................................................................... 4 7. Ending Employment .................................................................................................................................. 5 II. BENEFITS I. Vacation .................................................................................................................................................... 6 2. Holidays ..................................................................................................................................................... 6 3. Retirement ................................................................................................................................................ 7 4. Social Security ........................................................................................................................................... 7 5. Medical Insurance ..................................................................................................................................... 8 6. Life Insurance ............................................................................................................................................ 8 7. Accidental Death & Dismemberment ....................................................................................................... 8 8. Sick Leave .................................................................................................................................................. 8 9. Tuition Allowance ..................................................................................................................................... 9 10. Employee Graduate Tuition Reimbursement ....................................................................................... 10 11. Survivor Benefit ..................................................................................................................................... 10 12. CIC Reciprocal Agreement .................................................................................................................... 10 13. Tuition Exchange Guidelines ................................................................................................................. 11 iii 14. Graduate Tuition Policy ......................................................................................................................... 12 15. Leaves of Absence ................................................................................................................................. 13 16. Worker's Compensation ....................................................................................................................... 14 17. Return to Work Policy ........................................................................................................................... 14 18. Unemployment ..................................................................................................................................... 14 19. Military Leave ........................................................................................................................................ 14 20. Jury Duty .............................................................................................................................................. 15 21. Bereavement Leave………………………………………. .................................................................................... 15 III. POLICIES AND PROCEDURES A. Employment Policies and Procedures 1. Hours of Work ......................................................................................................................................... 15 2. Pay Periods and Pay Day ......................................................................................................................... 16 3. Use of College Property .......................................................................................................................... 16 4. Computer Resources Acceptable Use Policy........................................................................................... 16 5. Telephone/Voice Mail Policy .................................................................................................................. 19 6. Intellectual Property ............................................................................................................................... 21 7. Personal Information Privacy Policy ....................................................................................................... 22 8. Parking .................................................................................................................................................... 23 9. Travel Advances ..................................................................................................................................... 24 10. Vehicle Usage Policy ............................................................................................................................. 24 11. Performance Evaluation ........................................................................................................................ 25 12. Hiring and Evaluation of Administrators ............................................................................................... 26 13. Promotions and Transfers ..................................................................................................................... 26 14. Health and Safety .................................................................................................................................. 26 15. Accidents and Illness ............................................................................................................................. 26 16. Smoking ................................................................................................................................................. 27 iv 17. Adherence to Federal Legislation ......................................................................................................... 27 a. ADA .................................................................................................................................................. 27 b. Sexual Harassment ........................................................................................................................... 28 c. Drug·Free Schools ............................................................................................................................ 29 d. FMLA ................................................................................................................................................ 32 B. Standards of Conduct 1. Adhering to Schedule ......................................................................................................................... 36 2. General Standards of Conduct ........................................................................................................... 36 3. Specific Standards of Conduct ............................................................................................................ 37 A. Solicitation ..................................................................................................................................... 37 B. Political Activity..............................................................................................................................