OAVIOY. IGE SARAH ALLEN GOVERNOR ADMINISTRATOR PAULA A. YOUNGLING ASSISTANT ADMINISTRATOR STATE OF HAWAII STATE PROCUREMENT OFFICE P.O. Box 119 Honolulu, Hawaii 96810-0119 Telephone: (BOB) 5B7-4700 e~mail: [email protected] http ://spo. hawaii. gov June 30, 2015 TO: Executive Department/Agencies City and County of Honolulu Department of Education (COE) (C&C of Honolulu) (Excludes Charter Schools) Honolulu City Council Office of Hawaiian Affairs (OHA) Honolulu Board of Water Supply University of Hawaii (UH) Honolulu Authority for Rapid Transportation Hawaii Health Systems Corporation (HART) (HHSC) County of Hawaii (Excludes Regional System Boards and Hawaii County Council Hospitals) County of Hawaii-Department of Water Supply House of Representatives (House) County of Maui Senate Maui County Council Judiciary County of Maui-Department of Water Supply FROM: ~arah Allen, Administrat~LZ SUBJECT: Change No. 7 SPO Price List Contract No. 13-22 BULK DELIVERIES FOR GASOLINE AND DIESEL FUEL-OAHU, MAUI, HAWAII Expires March 31, 2016 IFB-13-014-0MH The following changes are made to the price list contract: • Add two bulk gas tanks for the Department of Transportation, Airports Division, located at the Waimea-Kohala Airport. • Tritia Cruz is the new point of contact for the Judiciary. The current contract incorporating Change No. 7 is available on the SPO website: http://spo.hawaii.gov. Click on Price & Vendor Lists Contracts at the home page. If you have any questions, please contact Stanton Mato at (808) 586-0566 or email [email protected]. STATE OF HAWAII STATE PROCUREMENT OFFICE SPO Price List Contract No. 13-22 Replaces SPO Price List Contract No. 09-16, 09-17, 09-18 Includes Change No. 7 Revised June 30, 2015 BULK DELIVERIES FOR GASOLINE AND DIESEL FUEL-OAHU, MAUI, HAWAII (IFB-13-014-OMH) April 1, 2013 to March 31, 2016 PARTICIPATING JURISDICTIONS listed below have signed a Memorandum of Agreement with the SPO and are authorized to utilize this price list contract. Executive Departments/Agencies C&C of Honolulu DOE Honolulu City Council (Excludes Charter Schools) Honolulu Board of Water Supply OHA HART UH County of Hawaii HHSC Hawaii County Council (Excludes Regional System Boards County of Hawaii-Department of Water Supply and Hospitals) County of Maui House Maui County Council Senate County of Maui-Department of Water Supply Judiciary The participating jurisdictions are not required but may purchase from this price list contract, and requests for exception from the contract are not required. Participating jurisdictions are allowed to purchase from other contractors, however, HRS chapter 103D and the procurement rules apply to purchases by using the applicable procurement method and its procedures, such as small purchases or competitive sealed bidding. The decision to use this contract or to solicit pricing from other sources is at the discretion of the participating jurisdiction. POINT OF CONTACT. Questions regarding the products listed, ordering, pricing, and status should be directed to the contractor(s). Procurement questions or concerns may be directed as follows: Jurisdiction Name Telephone Fax E-mail Executive Stanton Mato 586-0566 586-0570 [email protected] DOE (Excludes Procurement 675-0130 675-0133 [email protected] Charter Schools) Staff OHA Phyllis Ono- 594-1833 594-1865 [email protected] Evangelista UH Matthew Chow 956-2765 956-2096 [email protected] Karlee Hisashima 956-8687 956-2093 [email protected] HHSC (Excludes Joe Evanoff 733-4168 733-4460 [email protected] Regional System Boards and Hospitals) BULK DELIVERIES FOR GASOLINE 1 SPO PRICE LIST CONTRACT NO. 13-22 AND DIESEL FUEL – OAHU, MAUI, HAWAII 4/01/13 TO 3/31/16 Jurisdiction Name Telephone Fax E-mail House Brian Takeshita 586-6423 586-6401 [email protected] Senate Carol Taniguchi 586-6720 586-6719 [email protected] Judiciary Tritia Cruz 538-5805 538-5802 [email protected] C&C of Honolulu Procurement 768-5535 768-3299 [email protected] Specialist Honolulu City Clayton Wong 768-5084 768-5011 [email protected] Council Honolulu Board of Vicki Kitajima 748-5151 550-9193 [email protected] Water Supply HART Nicole Chapman 768-6135 768-5110 [email protected] County of Hawaii Jeffrey Dansdill 961-8440 961-8248 [email protected] Hawaii County Jeffrey Dansdill 961-8440 961-8248 [email protected] Council County of Hawaii- Ka’iulani 961-8050 961-8657 [email protected] Department of Matsumoto x224 Water Supply County of Maui Greg King 270-7488 270-7138 [email protected] Maui City Council Ross Izumigawa 270-7661 270-7686 [email protected] County of Maui- Kenneth Bissen 270-7684 270-1736 [email protected] Department of Holly Perdido 270-7684 270-1736 [email protected] Water Supply USE OF PRICE & VENDOR LIST CONTRACTS BY NONPROFIT ORGANIZATIONS. Pursuant to HRS §103D-804, nonprofit organizations with current purchase of service contracts (HRS chapter 103F) have been invited to participate in the SPO price & vendor list contracts. A listing of these nonprofit organizations is available at the SPO website: http://spo.hawaii.gov. Click on For Vendors > Non Profits > Cooperative Purchasing Program > View the list of qualifying nonprofits eligible to participate in cooperative purchasing. If a nonprofit wishes to purchase from a SPO price or vendor list contract, the nonprofit must obtain approval from each Contractor, i.e., participation must be mutually agreed upon. A Contractor may choose to deny participation by a nonprofit. Provided, however, if a nonprofit and Contractor mutually agree to this arrangement, it is understood that the nonprofit will retain its right to purchase from other than a SPO price or vendor list Contractor(s). VENDOR CODES for annotation on purchase orders are obtainable from the Alphabetical Vendor Edit Table available at your department’s fiscal office. Agencies are cautioned that the remittance address on an invoice may be different from the address of the vendor code annotated on the purchase order. Therefore, when processing an invoice for payment, be sure that the correct vendor code is use. COMPLIANCE. The SPO verified compliance of the Contractor with all laws governing entities doing business in the State pursuant to HRS §103D-310(c). Agencies are responsible to only issue a purchase order to compliant Contractors when placing an order utilizing SPO Price List Contract No. 13-22. BULK DELIVERIES FOR GASOLINE 2 SPO PRICE LIST CONTRACT NO. 13-22 AND DIESEL FUEL – OAHU, MAUI, HAWAII 4/01/13 TO 3/31/16 PURCHASE ORDERS may be issued on an as need basis, during the price list contract period. It is the responsibility of each agency to ensure the issuance of purchase orders is not placed with the vendor after the price list contract expiration date. Vendor shall not accept orders after the price list contract expiration date. SPO PL CONTRACT NO. 13-22 shall be typed on purchase orders issued against this price list contract. PURCHASING CARD (pCard) is not authorized to be used for this price list contract. VENDOR. Garlow Petroleum, Inc. is the authorized vendor to provide bulk deliveries for gasoline and diesel fuel on the island of Oahu. Hawaii Petroleum, Inc. is the authorized vendor to provide bulk deliveries for gasoline and diesel fuel on the island of Maui and Hawaii. The vendor information is shown below. OAHU Vendor Purchase Order Address Remittance Address Garlow Petroleum, Inc. 707 Kakoi Street P.O. Box 29967 Honolulu, HI 96819 Honolulu, HI 96820 Vendor Code: 30693 00 Telephone (808) 836-1957 Facsimile: (808) 833-5825 Contact: Tony Fernandez Email: [email protected] MAUI Vendor Purchase Order Address Remittance Address Hawaii Petroleum, Inc. 385 Hukilike Street Suite 101 385 Hukilike Street Suite 101 Kahului, HI 96732 Kahului, HI 96732 Vendor Code: 245703 00 Telephone (808) 329-1862 Facsimile: (808) 326-2755 Contact: Benton You Email: [email protected] HAWAII Vendor Purchase Order Address Remittance Address Hawaii Petroleum, Inc. 385 Hukilike Street Suite 101 385 Hukilike Street Suite 101 Kahului, HI 96732 Kahului, HI 96732 Vendor Code: 245703 00 Telephone (808) 329-1862 Facsimile: (808) 326-2755 Contact: Benton You Email: [email protected] BULK DELIVERIES FOR GASOLINE 3 SPO PRICE LIST CONTRACT NO. 13-22 AND DIESEL FUEL – OAHU, MAUI, HAWAII 4/01/13 TO 3/31/16 ORDERING. During the period of this contract, State and County agencies may order bulk gasoline and diesel fuel on an as needed basis. Agencies may not require topping off of fuel tanks. The vendor shall honor all orders received during the contract period and deliver according to the contract terms and within the required delivery time. BASE UNIT PRICES include delivery to destination and all other costs incurred, except the following applicable taxes: 1. The Hawaii General Excise Tax (GET), shall not exceed 4.712% for the island of Oahu and 4.166% for Maui and Hawaii and shall be computed only on the Unit Bid Price or subsequently adjusted Unit Bid Price, hereinafter referred to as Adjusted Price, excluding the Federal Excise Tax (FET), State and County fuel oil taxes and all other applicable taxes. 2. State and County fuel taxes as applicable to the appropriate County; and 3. Federal LUST Tax; and 4. Hawaii Environmental Response Tax; and 5. Federal Oil Spillage Tax. 6. All gasoline and diesel fuel purchase from this price list contract are exempt from the FET. The FET tax shall not appear on the agencies invoice. The Contractor shall list on the invoice the above taxes as separate line items to the base unit prices. FEDERAL EXCISE TAX. The State of Hawaii is exempt from the Federal Excise Tax on gasoline and diesel fuel for Oahu, Maui and Hawaii.