FY 2020 / 21 Superintendent’s Estimate of Needs Virginia Beach City Public Schools Virginia Beach, Virginia 23456 www.vbschools.com VIRGINIA BEACH CITY PUBLIC SCHOOLS SUPERINTENDENT’S ESTIMATE OF NEEDS FY 2020/21 School Board Mrs. Carolyn T. Rye, Chair District 5 – Lynnhaven Mrs. Kimberly A. Melnyk, Vice Chair District 7 – Princess Anne Mrs. Beverly M. Anderson At-Large Mr. Daniel D. Edwards District 2 – Kempsville Mrs. Sharon R. Felton District 6 – Beach Mrs. Dorothy M. Holtz At-Large Mrs. Laura K. Hughes At-Large Mrs. Victoria C. Manning At-Large Ms. Jessica L. Owens District 3 – Rose Hall Ms. Trenace B. Riggs District 1 – Centerville Mrs. Carolyn D. Weems District 4 – Bayside Administration Aaron C. Spence, Ed.D. Superintendent Natalie N. Allen Chief Communications and Community Engagement Officer Marc A. Bergin, Ed.D. Chief of Staff David N. Din Acting Chief Information Officer John D. “Jack” Freeman Chief Operations Officer Farrell E. Hanzaker Chief Financial Officer John A. Mirra Chief Human Resources Officer Donald E. Robertson, Jr., Ph.D. Chief Schools Officer Kipp D. Rogers, Ph.D. Chief Academic Officer This page intentionally left blank Table of Contents GUIDE TO UNDERSTANDING THE BUDGET ........................................................................................................................... 3 Budget Organization ................................................................................................................................................................. 3 Budget Basics .......................................................................................................................................................................... 3 What Our Community Needs to Know About School Budgets ................................................................................................. 4 Staff and Citizens in the Budget Process ................................................................................................................................. 4 SUPERINTENDENT’S BUDGET MESSAGE .............................................................................................................................. 5 DIVISION ORGANIZATION ....................................................................................................................................................... 10 School Board Members .......................................................................................................................................................... 10 Administration......................................................................................................................................................................... 11 Organizational Chart .............................................................................................................................................................. 11 SCHOOL BOARD STRATEGIC FRAMEWORK ....................................................................................................................... 12 Mission ................................................................................................................................................................................... 12 Vision ..................................................................................................................................................................................... 12 Core Values ........................................................................................................................................................................... 12 Goals ...................................................................................................................................................................................... 13 BUDGET DEVELOPMENT PROCESS ..................................................................................................................................... 14 Budget Planning ..................................................................................................................................................................... 14 Budget Development Overview .............................................................................................................................................. 14 Capital Improvement Program Budget ................................................................................................................................... 15 Budget Adoption ..................................................................................................................................................................... 16 Budget Amendments .............................................................................................................................................................. 16 Budget Calendar .................................................................................................................................................................... 17 SCHOOL BOARD FUNDS ........................................................................................................................................................ 18 Budgetary Basis ..................................................................................................................................................................... 18 Fund Descriptions .................................................................................................................................................................. 20 FY 2020/21 BUDGET AT A GLANCE ....................................................................................................................................... 21 Budget Summary .................................................................................................................................................................... 21 Budgetary Goals and Challenges ........................................................................................................................................... 22 School Operating Budget Highlights ....................................................................................................................................... 26 Unmet Needs ......................................................................................................................................................................... 28 GENERAL FUND ....................................................................................................................................................................... 30 School Operating Fund Revenue Sources ............................................................................................................................. 30 School Operating Fund by Major Category Classification for FY 2020/21 .............................................................................. 31 School Operating Fund Expenditures by Type for FY 2020/21 .............................................................................................. 32 General Fund Revenue Budget Comparison ......................................................................................................................... 33 General Fund Expenditures Budget Comparison ................................................................................................................... 34 Expenditures by Major Category Classification and Type for FY 2020/21 .............................................................................. 35 SPECIAL REVENUE FUNDS .................................................................................................................................................... 36 Categorical Grants ................................................................................................................................................................. 37 Other Funds ........................................................................................................................................................................... 37 Categorical Grants and Other Funds Revenue for FY 2020/21 .............................................................................................. 38 Categorical Grants and Other Funds Expenditures for FY 2020/21 ....................................................................................... 39 FUND BALANCE ....................................................................................................................................................................... 40 OPERATING COSTS OF AVERAGE DAILY MEMBERSHIP ................................................................................................... 41 Student Enrollment ................................................................................................................................................................. 41 Budgeted Expenditures Per Pupil........................................................................................................................................... 42 PERSONNEL RESOURCE ALLOCATIONS ............................................................................................................................. 44 Staffing Process and Timeline ................................................................................................................................................ 44 Staffing Allocation Summary .................................................................................................................................................