AGENDA ITEM NO. ...a...............cc) CD) D ullat ur Co&munity Council Minutes of Meeting held on 11 September 2000, Dullatur Village Hall, 8pm. Present........ M Smillie, M Harrison, M Kennedy, J McLean, L Meldrum. Apologies.... ... M Moore, E Watson. Minutes...,.... Previously circulated, taken as read and approved. Matters arising from Minutes........ None. In the absence of the Chairperson, Margaret Moore, Mrs Marg Harrison opened the first meeting of the recently reformed Dullatur Community Council. She wished the new Community Council every success for the fbture in our expanding community. She conveyed thanks from Margaret Moore for good wishes, cards and flowers from the Community Council, Councillor & Mrs G Murray and residents of the village during her recent illness. Correspondence........ NLC Minutes and monthly Planning Lists. NLC Licensing Board.. .Notes for Guidance of Applicants and Agents 1999/2000 NLC Letter via M Moore re The Lane and other matters NLC Dullatur Community Council-Appointment and Inaugural Meeting. NLC Administration Dept Model Constitution and Report. Discuss in A.O.B. Strathclyde Police...Annual Report 2000 Letter from Cathie Craigie MSP re our public meeting of 3 1 January 2000. East of Scotland Water Quality Report 2000 Rosemary McKenna MP surgery details June-August 2000. West of Scotland Water Report Record Playgrounds Equipment Brochure. Castlecary Community Council. Financial Rep0&........The accounts have been audited and will be ready for collection at the Civic Centre Motherwell. We will show a substantial loss of revenue (&700.00) due to the theft of the Barbecue income from the home of Mrs Smillie in June. We have not be able to bank any income due to the NLC freezing all Community Councils accounts during the election period. This will be discussed in A.O.B. Group Reports..... The Tennis Club held its Finals Day on 19 August and will hold the Last Fun Day of the season on 16 September. The newly founded Play group started on 29 August, and will be held on Tuesday and Friday Mornings. The Mother & Toddler Group started on 7 September and is held every Thursday. The SewingCraft club and Wine and Bridge Club will start week commencing 9 October. Social Events ......The winter program will be discussed next meeting. It was considered having two nights for St Andrews and the Burns Supper to accommodate the new residents, in a village census the village hall was considered most favourable to outside venues, this was agreed. The Burns Club have agreed to two nights and will get back with dates. The 21 Halloween Party will be discussed at the next meeting. A flier will be sent. At a previous meeting it was discussed a small payment of perhaps 25.00 should be paid to an older child or split between two children to distribute the fliers as the committee has limited time due to business and family commitments. Any other business The following is an account of the events leading up to the burglary at the home of Margaret Smillie, secretary of Dullatur Community Council. In the past Community Council the policy of the banking of large or small sums of cash was simple. Cash had to be banked within a day or two of any event. No single committee member should carry the responsibility of cashing up or banking large sums of money, two people should accompany cash to bank. This worked extremely well until the Council decided all Community Council bank accounts should be frozen from 3 1 May 2000. Knowing we had events coming up we asked the Administration Dept on two occasions prior to the date for advice, we were not told to cancel the events. M Moore and M Smillie opened a safety deposit box at the Royal Bank of Scotland plc on 3 1 May 2000 to accommodate any problems as Mrs Moore was going on holiday and would be back around the middle of June. She however took ill on holiday. The barbecue was held on 10 June and on Monday 12 M Smillie tried to bank the income, which was not allowed. M Smillie could not deposit it in the safety deposit box as Mrs Moore had undergone an operation on holiday and her return was delayed. In desperation she phoned NLC administration Dept who advised her to deposit the cash in her personal account. She telephoned Mrs McLean, our Legal Advisor who advised her not to do this in any circumstance. Again She phoned NLC who told her to hide it until she could bank it with another group in the village. She could not get the necessary office bearers of the various groups due to holidays. On 16 June M Smillie was burgled while she was at home in the evening, the cash from the event, personal cash and effects were also taken. NLC were contacted at 9a.m on Friday and Mr GafTney returned the call on Monday 19 when he gave her the advice that she should have cancelled the event or banked the money in her personal account. The Community Council covered every eventuality available to them, it was decided to continue this discussion to the next meeting when the chairperson will be present to decide whether there would be any merit in pursuing NLC's insurance as advised by Cllr G Murray. We have applied to open an account for the Village Hall and Dullatur Old Village Residents Association so this will never happen again. Unfortunately the distress caused to M Smillie cannot be reversed. The Draft Constitution.., .it was agreed to withhold a decision on the constitution in particular, para (10) Finance and (1 1) Property until we get legal advice. That in the dissolution of the Commm&y Council all money and property should be transferred to NL,€. It was agreed in principle only money given through NLC grants should be returned and any money raised through events etc. by the residents should be returned to the residents. This will not apply as by next meeting the Residents Assoc. account will be in place. The question of the Village Hall and Tennis Courts remains, at no point do we receive any grant from NLC to support either. We will not sign the constitution until we have substantiated these points. During our summer recess there was another sewage M M,cKenaie 0.fS.E.P.A. was notified. We still have serious water run-off from ood &d Stewart Milne sites. This is destroying the resurfacing of the Lane paid by ore. &&e letter from Mr atson on 4 July to M Moore he indicates that the &rqpirs are in d. This is definitely not the case. Date of next Meeting 9 October 2000, Dullatur Village HaB, &;P.RL Dullatur Community Council Minutes of Meeting held on 9 October 2000, Dullatur Village Hall, 8p.m. Present.......... Margaret Moore, Marg Harrison, Margaret Kennedy, Joey McLean, Ewa Watson. Apologies..... Margaret Smillie, Lorraine Meldrum. Minutes........ Previously circulated, taken as read and approved. Matters arising form Minutes........., After discussion it was agreed to remain with one night for St Andrews Night and Bums Supper, but we should monitor ticket response. Halloween Party, the hall will be decorated on Wednesday 25 October after the coffee morning. St Andrews Night, last Saturday in November, menu as last year. We should seek advice on how to claim NLC for stolen money. Correspondence....... NLC grant received. NLC Planning application lists for month. NLC copies of letters from Cllr Murray re various matters. West of Scotland Water report. Financial Rep0rt...,,. The annual grant was received for 2477.00, plus 2 cheques from Tennis Club for back dated rent. The Village Hall and Dullatur Old Village Residents Assoc. account has been opened and revenue banked. Group Reports........ The Toddler Group and Play group will have a combined hnd raising coffee morning next month, date to be arranged. Social Events....... Private Party, it was agreed that Ross Lindsay should have the hall keys for the two days of his party. Halloween Party, Finger food and drinks. St Andrews night 25 Novembers previously mentioned, tickets 510.00 Pantomime trip, M Smillie has sent for brochure from McRobert Theatre, Stirling. Xmas Party and Xmas events will be arranged next meeting. Any other business...... Play Area.... We should source hnding to upgrade the play area. Buses....... Write to transport Dept for leaflets re Dial -a Bus for pensioners, go anywhere foe 50p. Canal Works..... Mention in flier. Ditch along Lane.....M Moore is still trying to contact Mr Watson and local Cllr. Rail Track....... we should write to Scot Rail re the outcome of the recent survey. Public Meeting .,....Should be arranged to discuss the issues still outstanding in the ongoing disputes. Inviting local Mp’s, Cllrs, and representatives from NLC, Taywood Homes and Stewart Milne. Date of next meeting 13 November 2000, Dullatur Village Hall, 8 p.m. Dullatur Community Council Minutes of Meeting held on 13 November 2000, Dullatur Village Hall, 8p.m. Present....... M Moore, M Smillie, M Harrison, M Kennedy, J McLean, E Watson. Apologies...... L Meldrum. Minutes....... Minutes previously circulated, taken as read and approved. Matters arising from Minutes....... The Lane .......M Moore had a meeting with representatives of Taywood. They disagreed the reason for the flooding in the Lane was due to excess surface water coming from the development sites. It was pointed out that over the year extra culverts put in place were silting up and the drainage ditch was now level with the surface of the lane. This was previously a free flowing ditch. When Taywood complete building the maintenance will be contracted to a factoring company.